PERFORMANCE EVALUATION SYSTEM

DISTRIBUTION STATEMENT A: Approved for public release; distribution is

unlimited.

DEPARTMENT OF THE NAVY

HEADQUARTERS UNITED STATES MARINE CORPS

3000 MARINE CORPS PENTAGON

WASHINGTON DC 20350-3000

MCO 1610.7B

M&RA (MMRP-30)

5 Jun 2023

MARINE CORPS ORDER 1610.7B

From: Commandant of the Marine Corps

To: Distribution List

Subj: PERFORMANCE EVALUATION SYSTEM (PES)

Ref: See enclosure (1)

Encl: (1) References

(2) Performance Evaluation System Order

1. Situation. This Order revises the policies, procedures, and standards

for the operation and maintenance of the Marine Corps Performance Evaluation

System (PES) in accordance with the references (a) through (ac), and the

submission of fitness reports for Marines in the rank of sergeant through

major general as required by article 1129 of reference (a) and paragraph

2500.3 of reference (b).

2. Cancellation. MCO 1610.7A.

3. Mission. To notify all on the distribution list of the modification of

Marine Corps Order (MCO) 1610.7, and publish revisions and innovations to the

PES.

4. Execution

a. Commander’s Intent and Concept of Operations

(1) Commander’s Intent. This Order replaces MCO 1610.7A in

accordance with the Commandant of the Marine Corps (CMC) directive.

(2) Concept of Operations. The fitness report provides the primary

means for evaluating a Marine’s performance to support the Commandant’s

efforts to select the best qualified personnel for promotion, career

designation, retention, resident schooling, command, and duty assignments.

The completion of fitness reports is a critical leadership responsibility.

Inherent in this duty is the commitment of our commanders and all reporting

officials to ensure the integrity of the system by giving close attention to

accurate marking, narrative assessment, and timely reporting. Every

commander and reporting official must ensure the scrupulous maintenance of

the PES. Inaccurate evaluations only serve to dilute the actual value of

each report.

b. Subordinate Element Missions. Commanders and Officers-In-Charge

(OICs) must ensure that all reporting officials and Marines (sergeants and

above) under their charge are well versed in the spirit and intent of this

Order.

MCO 1610.7B

5 Jun 2023

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c. Coordinating Instructions. Submit all recommendations concerning

this Order to the CMC, Manpower Management Records and Performance Branch

(MMRP-30) via the appropriate chain of command.

d. Summary of Changes. The major modifications to this Order are as

follows:

(1) Chapter 1: Added “Diversity and Equal Opportunity” paragraph.

(2) Chapter 2: Clarified “Seniority Issues” paragraph.

(3) Chapter 3: Moved adverse related items (drug, alcohol, violence

reporting) from chapter 3 to chapter 5.

(4) Chapter 3: Removed the requirement to provide a directed comment

for the omission of “AN/AR” reports.

(5) Chapter 3: Clarified “AR” reporting requirements.

(6) Chapter 3: Clarified the “Exception to Policy” paragraph for

observed reports of less than ninety days.

(7) Chapter 3: Authorized “Extended” “EN” reports.

(8) Chapter 4: Added “Marines Executing Unique Billets” paragraph.

(9) Chapter 4: Amended “Commendatory Material” paragraph.

(10) Chapter 4: Moved adverse related items (“Derogatory Material”,

“Disciplinary Action”, not recommended for promotion, etc.) from chapter 4 to

chapter 5.

(11) Chapter 4: Clarified “Physical Fitness Test/Combat Fitness Test

(PFT/CFT)” reporting scenarios; added vignettes to illustrate various

situations.

(12) Chapter 4: Updated height, weight, body fat reporting guidance

for pregnant/postpartum Marines, and Marines diagnosed with a new/worsening

condition.

(13) Chapter 4: Removed the requirement to provide a directed

comment for “NMED”.

(14) Chapter 4: Removed the requirement to comment on section A,

item 8h “Status” for extended reports and reports where the Marine is not

recommended for promotion.

(15) Chapter 4: Added U.S. Space Force to Service Abbreviations.

(16) Chapter 4: Clarified “Directed Comments” definition,

consolidated “Directed Comments”, and updated “Unacceptable Comments”

paragraph.

(17) Chapter 5: Reformatted the chapter. Consolidated all adverse

items from the order into chapter 5. Clarified the routing process and the

RS, RO, and 3OS responsibilities.

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(18) Chapter 6: Cancelled waivers in perpetuity. Added the

requirement for reporting officials requesting a waiver to provide an updated

request each time the order is written and/or revised.

(19) Chapter 6: Clarified the “Remedial Promotion” paragraph. Added

vignettes.

(20) Chapter 6: Amended “Combat” report criteria.

(21) Chapter 8: Clarified the responsibility to conduct annual PES

training; paragraph 4. Added examples of effective training topics.

(22) Chapter 9: Clarified the commanding officers responsibility to

educate Marines annually on the PES.

(23) Appendix A: Updated the active component

Sgt/SSgt/LtCol/Col/BGen and the reserve/active reserve

Sgt/SSgt/GySgt/1stSgt/MSgt/Maj/LtCol/Col/BGen reporting period end date.

(24) Appendix F: Revised the “Reporting Senior (RS) Checklist”.

(25) Appendix G: Updated format.

5. Administration and Logistics

a. This Order is published electronically and can be accessed on-line

via the Marine Corps Electronic Library (MCPEL) at:

http://www.marines.mil/News/Publications/ELECTRONICLIBRARY.aspx

.

b. For commands without access to the Internet, hard copy and CD-ROM

versions of Marine Corps directives can be obtained through Marine Corps

Publications Distribution System.

c. Records created as a result of this Order shall be managed according

to National Archives and Records Administration-approved dispositions per

reference (c) to ensure proper maintenance, use, accessibility and

preservation, regardless of format or medium.

d.

Privacy Act. Any misuse or unauthorized disclosure of Personally

Identifiable Information (PII) may result in both civil and criminal

penalties. The DON recognizes that the privacy of an individual is a

personal and fundamental right that shall be respected and protected. The

DON's need to collect, use, maintain, or disseminate PII about individuals

for purposes of discharging its statutory responsibilities will be balanced

against individuals' right to be protected against unwarranted invasion of

privacy. All collection, use, maintenance, or dissemination of PII will be

in accordance with the Privacy Act of 1974, as amended (reference (d)) and

implemented per reference (e).

e. Records Management. Records created as a result of this directive

shall be managed according to National Archives and Records Administration

(NARA)-approved dispositions per SECNAV M-5210.1 to ensure proper

maintenance, use, accessibility and preservation, regardless of format or

medium. Records disposition schedules are located on the Department of the

Navy/Assistant for Administration (DON/AA), Directives and Records Management

Division (DRMD) portal page at:

MCO 1610.7B

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https://portal.secnav.navy.mil/orgs/DUSNM/DONAA/DRM/Records-and-Information-

Management/Approved%20Record%20Schedules/Forms/AllItems.aspx. Refer to

MCO 5210.11F for Marine Corps records management policy and procedures.

f. Department of Defense (DD) forms mentioned in this Order are

available at http://www.dtic.mil/whs/directives/infomgt/forms/index.htm

;

Naval Operations (OPNAV) and Navy/Marine Corps (NAVMC) forms are available at

https://navalforms.documentservices.dla.mil.

6. Command and Signal

a. Command. This Order is applicable to the Marine Corps Total Force.

b. Signal. This Order is effective the date signed.

JAMES F. GLYNN

Deputy Commandant,

Manpower and Reserve Affairs

PCN: 10202100000

MCO 1610.7B

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TABLE OF CONTENTS

IDENTIFICATION TITLE PAGE

Introduction ................................................vii

1. Purpose.........................................vii

2. Status..........................................vii

3. Scope...........................................vii

4. Responsibility..................................vii

5. Publications Listing............................vii

6. Organization....................................vii

7. Changes.........................................vii

Chapter 1 CONCEPTS AND OVERVIEW...........................1-1

1. Scope...........................................1-1

2. Purpose.........................................1-1

3. Objective of the System.........................1-2

4. Significance of the Fitness Report..............1-2

5. Key Concepts....................................1-3

6. Evaluation Cycle................................1-4

7. General Responsibilities........................1-5

8. Authority.......................................1-5

Chapter 2 REPORTING CHAIN AND RESPONSIBILITIES............2-1

1. Purpose.........................................2-1

2. General Description.............................2-1

3. Reporting Senior (RS)...........................2-1

4. Reviewing Officer (RO)..........................2-2

5. Third Officer Sighting..........................2-3

6. Commandant of the Marine Corps (CMC)............2-4

7. Commanders......................................2-4

8. Senior Marine Representatives (SMRs)............2-4

9. Senior Enlisted Advisors (SEAs).................2-4

10. Special Situations..............................2-4

Chapter 3 SUBMISSION REQUIREMENTS.........................3-1

1. General.........................................3-1

2. Fitness Report Submission Schedule..............3-1

3. Reporting Occasions.............................3-1

4. Details for Reporting Occasions.................3-2

5. Minimum Observation Requirements................3-7

6. Not Observed (N/O) Reports......................3-9

7. Extended Reports................................3-10

8. When Fitness Reports Are Not Allowed............3-10

9. Fitness Reports for Marines in an Unauthorized

Absence (UA) or Deserter........................3-10

Chapter 4 FITNESS REPORT PREPARATION......................4-1

1. General Administrative Instructions.............4-1

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IDENTIFICATION TITLE PAGE

2. Instructions for Completing Senior Officer

Reports.........................................4-2

3. Unique Billet Instructions......................4-4

4. Instructions for Completing Section A

(Administrative Information)....................4-5

5. Instructions for Completing Section B

(Billet Description)............................4-16

6. Instructions for Completing Section C

(Billet Accomplishments)........................4-18

7. Instructions for Completing Sections D, E, F, G,

and H...........................................4-20

8. Section D – Mission Accomplishment..............4-24

9. Section E – Individual Character................4-27

10. Section F - Leadership..........................4-30

11. Section G – Intellect and Wisdom................4-35

12. Section H - Fulfillment of Evaluation

Responsibilities................................4-38

13. Instructions for Completing Section I

(Reporting Senior’s Directed and Additional

Comments).......................................4-39

14. Instructions for Completing Section J

(Certification).................................4-43

15. Instructions for Completing Section K

(Reviewing Officer Comments)....................4-43

16. Instructions for Completing Section L ..........4-48

17. Instructions for Completing Reports on Marines with

Classified Duties...............................4-50

18. Directed Comments...............................4-50

Chapter 5 ADVERSE REPORT PROCEDURES.......................5-1

1. Adverse Reports.................................5-1

2. Governing Regulations...........................5-1

3. Definitions.....................................5-2

4. Adverse Report Process..........................5-8

5. Timing of Reporting Adversity...................5-8

6. Reporting Senior (RS) Responsibilities and

Instructions....................................5-14

7. RO Responsibilities and Instructions............5-19

8. 3OS Responsibilities and Instructions...........5-22

9. MRO Responsibilities and Instructions...........5-23

10. Adverse Specific Directed Comments..............5-25

Chapter 6

SPECIAL INSTRUCTIONS............................6-1

1. General Information.............................6-1

2. Waivers of Policy...............................6-1

3. Unique or Unusual Situations....................6-1

4. Academic and Training Duty......................6-3

5. Fitness Reports for Defense Counsel or

Military Judges.................................6-5

6. Remedial Promotion..............................6-5

7. Set Aside/Disapproved Grade Reductions..........6-6

8. Non-Marine Reporting Officials..................6-6

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IDENTIFICATION TITLE PAGE

Chapter 7 HANDLING AND SUBMISSION OF COMPLETED REPORTS....7-1

1. General Information.............................7-1

2. Attachments to Reports..........................7-1

3. Modifications to Submission Deadlines

for Unique or Unusual Situations................7-1

4. Submission of Completed Reports.................7-2

5. Access to Completed Reports.....................7-2

Chapter 8 HEADQUARTERS MARINE CORPS FUNCTIONS.............8-1

1. General Information.............................8-1

2. Performance Evaluation Section (MMPR-30)

Responsibilities................................8-1

3. Career Counseling Section (MMRP-50).............8-2

4. Education.......................................8-3

5. Master Brief Sheet (MBS)........................8-4

6. Reporting Senior (RS) Profile...................8-4

7. Relative Value..................................8-6

8. Reviewing Officers Profile......................8-7

9. Official Military Personnel File (OMPF).........8-7

10. Correction of Fitness Report Records............8-8

11. Missing Fitness Reports.........................8-9

12. Late Fitness Reports............................8-10

13. Policy Compliance Measures......................8-10

Chapter 9 FITNESS REPORT AUDIT PROGRAM (FRAP).............9-1

1. General Information.............................9-1

2. Audit and Correction............................9-1

3. Records Availability............................9-4

4. Requirements of the Privacy Act of 1974.........9-4

5. Action..........................................9-5

Chapter 10 SUBSTANTIVE CORRECTIONS PROCESS.................10-1

1. Purpose.........................................10-1

2. Substantive Correction Defined..................10-1

3. Petition Process................................10-1

4. Performance Evaluation Review Board (PERB)......10-4

5. Board for Correction of Naval Records (BCNR)....10-4

APPENDIX A ANNUAL FITNESS REPORT SCHEDULE (AN AND AR

REPORTS)........................................A-1

APPENDIX B AUTOMATED PERFORMANCE EVALUATION SYSTEM

(A

-PES).........................................B-1

APPENDIX C MASTER BRIEF SHEET (MBS) - EXPLANATION..........C-1

APPENDIX D MASTER BRIEF SHEET (MBS) - FITNESS REPORT

LISTING.........................................D-1

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IDENTIFICATION TITLE PAGE

APPENDIX E REPORTING SENIOR (RS)/REVIEWING OFFICER (RO)

SUMMARY.........................................E-1

APPENDIX F REPORTING SENIOR (RS) CHECKLIST.................F-1

APPENDIX G SAMPLE ADMINISTRATIVE CORRECTION REQUEST

LETTER..........................................G-1

APPENDIX H OFFICIAL MILITARY PERSONNEL FILE (OMPF) AND MASTER

BRIEF SHEET (MBS) SELF-AUDIT PROCEDURES.........H-1

APPENDIX I NORMAL AND ADVERSE FITNESS REPORT ROUTING

CHAIN...........................................I-1

APPENDIX J GLOSSARY OF ACRONYMS AND ABREVIATIONS...........J-1

INDEX ................................................IND-1

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REF-1 Enclosure (1)

References

(a) U.S. Navy Regulations, 1990

(b) Marine Corps Manual w/Changes 1-3

(c) SECNAV M-5210.1 w/Change 1

(d) 5 U.S.C. 552a

(e) SECNAVINST 5211.5F

(f) MCO 5215.1K w/Admin Change 1

(g) MCO 1500.61

(h) Manual for Courts-Martial, 2019 Edition

(i) MCO 5300.17A

(j) MCO 1000.6

(k) MCO 1754.11A

(l) On-line Manpower Codes Lookup Guide (NOTAL)

(m) MCO P1070.12K w/Change 1

(n) SECNAV M-1650.1

(o) MCO P1400.32D w/Changes 1-2

(p) MCO 3574.2M

(q) MCO 6100.13A w/Change 4

(r) MCO 6110.3A w/Change 3

(s) MCO 1200.18

(t) DoDI 1300.19

(u) MCO 5100.29C w/Changes 1-2

(v) MCO 5210.11F

(w) MCO 5510.18B

(x) MCO 5354.1F

(y) MCO 5800.16 w/Change 7, Vol 1-17(z) MCO P1510.94 w/Change 1

(aa) MCO 1650.19J w/Change 1

(ab) MCO 1900.16 w/Change 2

(ac) MCO 1553.4B

MCO 1610.7B

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INTRO-1 Enclosure (2)

Introduction

1. Purpose. This Order publishes the policies, procedures, and

administrative instructions for the operation and management of the PES.

2. Status

a. Requirements in this Order are binding on all commanders, OICs, and

personnel serving as reporting officials.

b. Any deviation from instructions in this Order must be authorized by

the CMC (MMRP-30).

3. Scope. This Order defines performance evaluation authority and

responsibilities and contains instructions for the preparation, submission,

and processing of Marine Corps fitness reports. The role of Headquarters

Marine Corps (HQMC) is to maintain the PES and Official Military Personnel

File (OMPF).

4. Responsibility. The currency, accuracy, and modification of this Manual

is the responsibility of the CMC (MMRP-30). Distribution is the

responsibility of the HQMC Administration and Resource Management Division

(AR). HQMC staff agencies and field commands are responsible for timely

entry of changes and physical maintenance of their copies of this Manual.

5. Publications Listing. This Order is published electronically and can be

accessed on-line via the MCPEL at:

http://www.marines.mil/News/Publications/ELECTRONICLIBRARY.aspx.

6. Organization. This Manual is organized in chapters numbered sequentially

and listed in the contents.

7. Changes. Changes to this Order will follow instructions in the current

edition of reference (f). Record all changes on the Record of Changes page.

MCO 1610.7B

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1-1 Enclosure (2)

Chapter 1

Concepts and Overview

1. Scope

a. The Marine Corps PES provides for the periodic reporting, recording,

and analysis of the performance and professional character of Marines in the

grades of sergeant through major general. Its fundamental concepts are

accuracy, accountability, simplicity, and consistency of policy and

evaluation methods. Achieving these concepts requires standardization of the

evaluation chain, supervision throughout the system, and the education of all

participants in the system. Reporting Seniors (RSs) document their

observations and assessment of the performance and character of a Marine on

NAVMC 10835, United States Marine Corps (USMC) Fitness Report via the

Automated Performance Evaluation System (A-PES) per the instructions in

Appendix B. The fitness report document, through communication to the CMC,

provides a history of a Marine’s performance and potential.

b. A-PES is the primary means of preparation and submission of the

fitness report. Those without access to A-PES, may access the Adobe filler

or .pdf version of the fitness report, which can be downloaded from the

Performance Evaluation Section website under MMRP, on the Manpower and

Reserve Affairs Department, HQMC website at www.manpower.usmc.mil

.

c. The Fitness Report is:

(1) A vital portion of a Marine’s OMPF held at HQMC by the CMC

(MMRP).

(2) Not a communication to, nor a counseling document for, the

Marine.

d. The PES comprises the policies, procedures, and responsibilities for

the preparation, processing, and maintenance of fitness reports. Reports

must provide accurate and complete profiles of the professional qualities of

Marines.

e. For purposes of brevity, this Order uses the term reporting officials

to refer to the RS, the RO, and the 3OS when appropriate. Abbreviations:

(1) RS refers to the Reporting Senior.

(2) RO refers to the Reviewing Officer.

(3) RS’s and RO’s mean possessive forms.

(4) RSs and ROs mean plural form.

(5) MRO refers to the Marine Reported On.

(6) 3OS refers to the Third Officer Sighter.

2. Purpose. Primarily, the PES supports the centralized selection,

promotion, and retention of the most qualified Marines of the Active and

Reserve Components. Secondarily, the PES aids in the assignment of personnel

and supports other personnel management decisions as required.

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1-2 Enclosure (2)

3. Objectives of the System. Reporting officials report the credible and

accurate recording of the history of an individual’s performance to members

of a promotion or special selection board. The PES must accomplish the

following objectives:

a. Accurate Fitness Reports. The evaluation must:

(1) Reflect an assessment of performance of assigned duties and

responsibilities against an understood set of requirements, individual

capacity, and professional character.

(2) Focus on observed individual performance during a designated

period.

(3) Report facts and the reporting official’s objective judgments

based on Marine Corps standards, not conjecture.

(4) Ensure narrative portions of the evaluation are clear in their

meaning and free of ambiguities and innuendoes.

b. Preventing Inflation. Countering inflation begins with the reporting

officials, specifically the RS and RO, who must accurately report a Marine’s

performance.

(1) The design of this report limits the ability of RSs to

unjustifiably inflate a Marine’s performance.

(2) Reports must be based on a Marine’s performance vice sociability.

Reporting officials can inadvertently render these controls ineffective by

preparing and submitting fitness reports that fail to adhere to both the

letter and the spirit of this Order.

c. Timely Receipt. Timely receipt of fitness reports by HQMC ensures

complete and accurate updates of Marines’ OMPFs. Fitness reports are due

within 30 days of the end of the reporting period for normal reports or 60

days for adverse reports. As a leadership responsibility, reporting

officials and commanders must ensure timely submission of fitness reports.

For late reports, see chapter 8, paragraph 12.

d. Ensuring Complete Records. The submission of administratively and

procedurally correct fitness reports will expedite processing, thereby

ensuring a complete, continuous record of each Marine’s performance and

potential.

e. Providing Information for Selection Boards. Fair and accurate

personnel management decisions require complete fitness report records for

all Marines. The culmination of accurate, fair, and timely fitness reports

is a documented history of individual performance and potential required by

HQMC selection boards.

4. Significance of the Fitness Report. The Commandant’s guidance for the

PES, as stated by General Charles Krulak, 31st CMC, is:

"The completed fitness report is the most important information component in

manpower management. It is the primary means of evaluating a Marine’s

performance. The fitness report is the Commandant’s primary tool available

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1-3 Enclosure (2)

for the selection of personnel for promotion, retention, career designation,

resident schooling, command, and duty assignments. Therefore, the completion

of this report is one of an officer’s most critical responsibilities.

Inherent in this duty is the commitment of each reporting senior and

reviewing officer to ensure the integrity of the system by close attention to

accurate marking and timely reporting. Every officer serves a role in the

scrupulous maintenance of this evaluation system, ultimately important to

both the individual and the Marine Corps. Inflationary markings only serve

to dilute the actual value of each report, rendering the fitness report

ineffective. Reviewing officials will not concur with inflated reports."

-Gen. Charles Krulak

5. Key Concepts

a. Fairness. The fitness report is a communication between reporting

officials and the CMC, via the commander with oversight responsibilities (see

paragraphs 7d of this chapter and chapter 2, paragraph 7). Reporting

officials must provide objective and thorough evaluations.

(1) ROs and commanders must take active roles in mentoring and

communicating to ensure that RSs adhere to the spirit and intent of this

Order.

(2) Influence or pressure by ROs or commanders to modify fitness

report marks or comments is unacceptable, except to ensure that reporting

officials adhere to Marine Corps policy.

b. Focus. The fitness report is a documentation of observations and

assessments of individual performance, personal qualities, character, and

potential to serve at a more senior level. The fitness report is not:

(1) A disciplinary tool.

(2) A lever to exert influence.

(3) A counseling document for the MRO.

c. Measurement. RSs must evaluate against missions, duties, tasks, and

standards as communicated by the RS to the MRO. Measure Marines against

known Marine Corps values and soldierly virtues, not against a personal set

of precepts and unreasonable expectations.

d. Ethics. Professional ethics constitute one of the foundations of the

PES. Reporting officials must preserve the high standards of Marine Corps

integrity and moral courage. Personal biases have absolutely no place in the

process.

e. Diversity and Equal Opportunity. The Marine Corps is dedicated to

equality of treatment and opportunity for all personnel without regard to

race, religion, color, sex (including pregnancy), gender, gender identity,

sexual orientation, or national origin. The Marine Corps strives to maintain

a professional working environment in which a Marine's race, religion, color,

sex (including pregnancy), gender, gender identity, sexual orientation, or

national origin will not impact his or her professional opportunities. The

Marine Corps' Performance Evaluation System shall be implemented to ensure

Marines are fairly evaluated and not disadvantaged because of their race,

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1-4 Enclosure (2)

religion, color, sex (including pregnancy), gender, gender identity, sexual

orientation, or national origin.

f. Avoiding Zero Defects. Reporting officials must consider that

Marines develop by having the latitude to make mistakes. Reporting officials

must encourage initiative, aggressiveness, creativity, courage, and

development of warfighting skills, and not dampen these traits by fostering

an environment where Marines fear making mistakes. Attaining perfection

certainly is a legitimate goal, but rarely is it a reality. The realistic

goal is to experience, learn, and grow professionally.

g. Counseling

(1) The PES and counseling, as addressed in reference (g), are

separate but complementary. Leaders must counsel Marines to transmit the

guidance, performance standards, and direction important for the MRO’s

success and continued development.

(2) The complementary relationship between the counseling process and

the PES begins when the RS and MRO meet to develop the MRO’s billet

description. It then becomes a regular and continuous process with

additional sessions to review billet descriptions, establish new goals, and

develop performance. As a result, the performance evaluation process should

not produce any surprises for the MRO.

(3) Periodic performance evaluation can also help clarify and

crystallize the subjects on which the counseling process should focus. Any

counseling program which relies on final evaluations as a tool to force

behavioral changes is without merit and must be avoided.

(4) The PES highlights past performance; counseling shapes future

performance. The fitness report is not a counseling tool.

6. Evaluation Cycle

a. Marine-Reported-On (MRO) and Reporting Senior (RS) Develop Billet

Description. The evaluation cycle begins with the MRO and the RS developing

a clear understanding of the RS’s expectations. Within the first 30 days of

the reporting relationship, the MRO and the RS will meet to establish and

formalize a billet description for the MRO that focuses on the essential

elements of the MRO’s billet in specific and concise terms.

b. Marine-Reported-On (MRO) Provides Summary of Accomplishments. Prior

to the end of the reporting period, the MRO shall provide a summary of

accomplishments to the RS. The CMC directs the use of the MRO Worksheet

(MROW) for billet description and summary of accomplishments documentation;

however, the RS can begin a fitness report without receiving an MROW. The

summary of accomplishments provides the MRO an opportunity to highlight

significant events, awards, and professional military education (PME)

accomplishments of which the RS may not be aware.

c. Reporting Senior (RS) Action. The RS completes the evaluation per

the provisions of this Order and forwards the report to the RO.

d. Reviewing Officer (RO) Action. The RO completes his or her portion

of the evaluation and reviews the report, ensuring it is accurate and

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1-5 Enclosure (2)

administratively correct. The RO then forwards the report to the CMC (MMRP-

32).

e. Headquarters Marine Corps (HQMC) Action. The CMC (MMRP-30) reviews

the report for adherence to policy and correctness, then processes and files

the report in the MRO’s OMPF, thus completing the cycle.

7. General Responsibilities

a. Marine-Reported-On (MRO). The MRO is the subject of the fitness

report. The MRO shall submit a summary of accomplishments to the RS via the

MROW prior to the end of the reporting period. The MRO must possess a clear

understanding of the concepts of the PES, his or her role in accomplishing

the unit’s mission, and the expectations of the RS.

b. Reporting Officials. All reporting officials play a key role in the

evaluation process and must know the policies and procedures set forth in

this Order, ensuring strict adherence to the objectives and tenets of the

PES.

c. All Leaders. Many billet assignments are not self-explanatory and

Marines do not always work within their military occupational specialty

(MOS). All leaders must ensure their Marines understand the mission and

their individual responsibilities specifically, by defining tasks and

standards expected, and resources available to complete those tasks. In the

case of enlisted fitness reports, the RS may include the MRO’s immediate

enlisted or civilian supervisors in the evaluation and review process. The

technique is a matter of choice to the RS, but one method is to require the

MRO’s supervisor to write a separate evaluation of the Marine. This

recommendation then becomes one additional source the RS uses in the

completion of the final fitness report. Additionally, inclusion of the

unit’s senior enlisted leadership (i.e., the first sergeant, sergeant major,

or Staff Noncommissioned Officer-In-Charge (SNCOIC)) in the review process

will help ensure equitable reporting while guarding against unintended

inflation.

d. Commanders. As representatives of the CMC, all commanders must

ensure reporting officials uphold PES policy. Regardless of the

communicative nature of the fitness report between the reporting officials

and the CMC, commanders retain responsibility for proper submission of

reports. The influence of personal example, leadership, and strong PES

education programs best ensures the integrity and credibility of the system.

The Fitness Report Audit Program (FRAP), addressed in Chapter 9, provides

commanders multiple tools to help their Marines ensure their records are

complete.

e. Headquarters Marine Corps (HQMC). MMRP-30 promulgates policy and

processes, maintains fitness report information, and serves as the

administrator of the PES.

8. Authority. The CMC vests central authority and responsibility for the

PES in the Deputy Commandant, Manpower and Reserve Affairs (DC M&RA). This

Order is the only authorized policy for the system. Additional PES policy

requirements published in other Marine Corps directives are not authorized

unless specifically approved by the central authority or referenced in this

Order.

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2-1 Enclosure (2)

Chapter 2

Reporting Chain and Responsibilities

1. Purpose. The reporting chain applies to the Active and Reserve

Components and accomplishes the following objectives:

a. Provides the most accurate information available to the CMC on the

performance, character, and potential of every Marine who receives a fitness

report.

b. Evaluates performance, character, and potential of each MRO by those

reporting officials most directly responsible for the daily activities of the

MRO.

c. Ensures the perspectives of at least two reporting officials on each

report.

d. Ensures standardization of reporting responsibilities throughout the

Marine Corps.

e. Enforces the policies and procedures established by this Order.

2. General Description. The reporting chain consists only of the RS, the

RO, the 3OS, when applicable, and the CMC. The MRO is not part of the

reporting chain. The reporting chain will not always equate to the formal

chain of command because of operating requirements and organizational

structures. The succeeding paragraphs discuss in detail the roles and

responsibilities of each member of the reporting chain as well as additional

key personnel and/or entities involved in performance evaluations.

3. Reporting Senior (RS)

a. Definition. The RS is the first commissioned or warrant officer (or

civilian supervisor GS-9/equivalent or above) in the reporting chain senior

to the MRO. In unique situations, senior enlisted Marines may serve as an RS

with an approved policy waiver from MMRP-30. As the officer/supervisor

closest to the MRO, the RS is directly responsible for the Marine’s daily

tasking and supervision. The RS is in the best position to observe the

Marine’s performance and character. This immediate officer/supervisor

relationship applies equally to both operating and supporting establishments.

Commanding officers, OICs, and officers specifically authorized by the RO may

be the RS for officers of the same grade (see paragraphs 4c (5) and 10d of

this chapter).

Note: The RS profile for a Marine who transitions to the civilian sector and

serves as a reporting official does not reset.

b. Role. The RS must establish and clearly convey duties and

responsibilities to the MRO (see chapter 4, paragraph 4) and observe,

evaluate, and accurately report on the Marine’s performance, professional

qualities, and potential.

(1) Inherent in this duty is the commitment of the RS to preserve the

integrity of the PES by having the moral courage to report with utmost

accuracy. Inflated markings, patronizing comments, and other techniques

designed to "game the system" and give the MRO an undeserved advantage over

MCO 1610.7B

5 Jun 2023

2-2 Enclosure (2)

contemporaries are acts of misplaced loyalty and ultimately hurt the

institution.

(2) When a level of leadership or supervision exists between the RS

and the MRO (i.e., a SNCOIC), the RS must ensure free communication of input

and feedback among all parties regularly throughout the reporting period.

c. Responsibilities. The RS must:

(1) Provide in-depth observation of the MRO’s performance,

professional qualities, and potential as detailed in Chapter 4. The RS

should pay particular attention to Marines at remote locations and on special

assignments to ensure accurate evaluations of these Marines.

(2) Establish and formalize, or review section B (Billet Description)

at the outset of each reporting period (within the first 30 days); determine

or make necessary adjustments to the billet description; and counsel the MRO

on his or her duties, responsibilities, and the RS’s expectations. Ensure

the Marine begins an MROW in A-PES.

(3) Assess the information provided by the MRO on the MROW and report

that information on the MRO’s fitness report as deemed appropriate.

(4) Determine fitness report requirements for subordinate Marines and

prepare the reports (see Chapter 3, Submission Requirements).

(5) Review the MMRP website, addressed in chapter 1, paragraph 1,

within the first 30 days the MRO is assigned to the RS, and each reporting

occasion thereafter to ensure the accuracy of the reporting period and to

identify any fitness report date gaps, overlaps, or missing reports.

Note: The RS will assist the MRO in resolving date gaps per chapter 8,

paragraph 10.

(6) Accurately complete sections A through I with appropriate marks

and justifications, and the RS’s Certification in section J-1 (see Chapter

4).

(7) Forward fitness reports to the RO in a timely manner in order to

comply with the time limit set forth in this Order. Do not sign the report

prior to the end of the reporting period unless special circumstances dictate

otherwise.

(8) Although not required by this Order, the RS should counsel the

MRO throughout the reporting period per reference (g).

(9) Refer to Chapter 5 for guidance on preparing adverse reports.

4. Reviewing Officer (RO)

a. Definition. The RO is the first commissioned or warrant officer (or

civilian supervisor GS-10/equivalent or above) senior in grade to the RS and

the officer directly responsible for the primary tasking, supervision, and

evaluation of the RS. In unique situations, senior enlisted Marines may

serve as ROs with an approved policy waiver from MMRP-30.

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2-3 Enclosure (2)

Note: The RO profile for a Marine who transitions to the civilian sector and

serves as a reporting official does not reset.

b. Role. As the critical link in the reporting chain and the key to the

viability of the PES, ROs must provide the experienced leadership,

supervision, and detached point of view necessary to ensure consistent,

accurate, and unbiased evaluations. ROs ensure adherence to policy and, as

the last officer/supervisor in the normal reporting chain, are responsible

for all subordinate performance evaluation activities. The RO must focus on

eliminating inflated marks, and unwarranted and unclear comments. ROs have

two principal means to accomplish this purpose:

(1) The knowledge by all concerned that ROs will closely scrutinize

reports prior to forwarding them to HQMC. Stated in terms of commander’s

intent, the RO will not concur with inflated reports.

(2) Formal evaluation of the RS (as an MRO) for fulfillment of his or

her evaluation responsibilities as an RS.

c. Responsibilities. The RO must:

(1) Make every reasonable effort to know the professional

capabilities of the Marines whose reports they review.

(2) Ensure the accuracy and timely submission of fitness reports and

take corrective action to eliminate inflated and/or late fitness report

submissions.

(3) Complete section K, to include narrative comments on the MRO’s

career potential (not to be confused with the RS’s requirement of capturing

the MRO’s performance), and provide seasoned insights to evaluations (see

chapter 4, paragraph 15). Write and grade only from what you personally know

or have gleaned from objective documentation of the MRO’s performance.

(4) Educate subordinates regarding fitness report responsibilities,

PES policies (e.g., inflation control), and proper evaluation methods.

(5) Assess adverse reports and adjudicate factual differences between

the RS’s evaluation and any statement by the MRO, and forward adverse reports

to the appropriate officer for third officer sighting (see chapter 5,

paragraph 5).

Note: When disagreement exists between an RS and MRO as to whether a report

is adverse, the RO will make the determination.

(6) Ensure completed fitness reports arrive at HQMC within 30 days

(or 60 days for adverse reports) of the end of the reporting period.

(7) Assume the RS responsibilities upon death, incapacitation, or

relief for cause of an RS. The amplifying guidance in chapter 2, paragraph

10e applies.

(8) Refer to Chapter 5 for guidance on adjudicating adverse reports.

5. Third Officer Sighter (3OS). The duties and responsibilities of a third

officer sighter involve adverse fitness reports. See chapter 5 for specific

instructions.

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2-4 Enclosure (2)

6. Commandant of the Marine Corps (CMC). Chapter 8 describes the HQMC

functions regarding PES management. DC M&RA, as the Commandant’s direct

representative, establishes all policies regarding the PES.

7. Commanders. All commanders have a responsibility to review reports at

the command level for adherence to policy to include inflated markings,

insufficient justifications or unwarranted comments. Direct involvement is

especially significant at the operational battalion and squadron level. This

not only helps to maintain the integrity of the PES, it allows commanders the

opportunity to assess their subordinates’ performance as reporting officials.

It is highly recommended that commanders include senior enlisted and command

staff in the fitness report process.

8. Senior Marine Representatives (SMR). The senior Marine officer

representative of a command, staff, or agency external to the Marine Corps is

responsible to provide non-Marine RSs and ROs guidance and education on the

policies of this Order. Additionally, the senior Marine representative must

review all fitness reports for administrative correctness and may comment on

the MRO, as appropriate, per instructions in chapter 6, paragraph 8b.

9. Senior Enlisted Advisors (SEAs). Though not in the reporting chain, all

SEAs have the responsibility to assist reporting officials and commanders in

completing and processing enlisted fitness reports per the provisions of this

Order. It is highly encouraged that reporting officials include their senior

enlisted leadership for administrative overview.

10. Special Situations. The following amplifying guidance applies to

special situations:

a. Adverse Reports. Because of the sensitive nature and impact of

adverse reports, reporting officials will ensure they handle adverse reports

in accordance with Chapter 5.

b. Non-Marine Reporting Officials

(1) Definitions, roles, and responsibilities of the RS and RO are

applicable to officers of other branches of the Armed Services, officers of

foreign nations, and civilians in positions of authority under whom the MRO

may serve.

(2) RS authority for civilian supervisors starts at the GS-9 level or

equivalent (see chapter 2, paragraph 3a). Retired military members should

state their prior service, retired rank, and number of years in both military

and government service in the section I or K comments.

c. Multiple and Simultaneous Regular Duty Assignments

(1) Infrequently, operational necessity will require assigning

Marines to more than one primary duty, with each having its own operational

(reporting) chain. When applicable, submit separate reports via each

reporting chain. Reporting officials shall ensure the MRO and all reporting

officials are aware of the reporting relationships and requirements at the

beginning of the reporting period. These are separate and distinct reporting

occasions per chapter 3, paragraph 3c as applicable. Forward each report for

review through the appropriate reporting chain. The RS will explain the

circumstances which warranted a simultaneous report.

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2-5 Enclosure (2)

Note: Begin section I with the following statement: "Simultaneous report."

(2) Examples:

(a) The MRO is a regimental commander also serving as a camp

commander. The MRO can receive reports from both the division and base

commanding officer.

(b) The MRO belongs to a non-Marine command, but as a result of a

letter of instruction or similar document, has specific Marine Corps

responsibilities to the senior Marine officer present. The latter may submit

a simultaneous report addressing Marine Corps matters only.

d. Seniority Issues. The following rules apply:

(1) The RS will never be junior in grade to the MRO.

(2) In situations where the MRO is the same grade as the RS, the RS

may:

(a) Elevate the reporting chain one level to the next senior

officer or equivalent civilian supervisor.

(b) Choose to maintain the current reporting chain. It must be

clear based on billet that the MRO is serving subordinate to the RS. If not

clearly defined, the RO should comment in section K that the MRO is serving

in a billet subordinate to the RS.

(3) The RO will never be junior in grade to the RS.

(4) When the RO is the same grade as the RS, the RO should indicate

in section K that the RO holds a senior billet to the RS or is granted

seniority to the RS by another authority source.

e. Reporting Seniors (RS) Death, Incapacitation, or Relief. When an RS

dies, becomes physically or mentally incapacitated, or is relieved for cause,

process the report as follows:

(1) The RO, acting as the RS, will complete a Change of Reporting

Senior (CH) report on all affected Marines and forward the reports for review

to the next senior officer in the reporting chain.

(2) The next senior officer to the new RS will become the RO for all

affected Marines. The new RO will include a mandatory comment in section K

stating that the reporting chain was modified in accordance with chapter, 2,

paragraph 10e and that this is the reason for the report submission. Submit

an observed evaluation if ample opportunity for observation exists.

(3) The former RO will continue as the new RS, pending the

replacement of the original RS. If a permanent replacement is due for

assignment within 90 days, the former RO will delay the CH report until that

time to avoid repetitious reporting and duplication of effort.

f. Modifications to the Standard Reporting Chain. The reporting chain

applies throughout the Marine Corps and to all assignments external to the

Marine Corps. Authorized modifications to this reporting chain are:

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5 Jun 2023

2-6 Enclosure (2)

(1) Commanding generals may modify the reporting chain for as long as

necessary when unusual operational or command relationship situations exist.

The RO will specify the reason in section K and must identify, by billet, the

commanding general who authorized the modification.

(2) Commanders may request permanent

waivers from the CMC to alter the

reporting chain for unique operational situations (see chapter 6, paragraph

2).

(3) For MROs assigned to duty external to the Marine Corps (see

chapter 6, paragraph 8).

(4) Battalion-level commanders or higher may modify the reporting

chain on a case by case basis when unresolved conflicts and lack of

professional objectivity by the reporting officials exists. Commands should

initiate this action when compromising circumstances occur that may prevent

either the RS or the RO from exercising professional objectivity in a

particular situation. The RS or RO may also elect to request this

modification, when in their opinion, a perception of a lack of professional

objectivity may serve to invalidate a report. The RO must explain the change

in the section K.

(5) When the Reporting Senior (RS) is a Flag Officer or Equivalent.

The intent of the PES is that whenever possible, two different officers will

serve as the RS and the RO for a report, especially when the report is

adverse in nature. However, on reports for colonel and below, if the RS is a

general officer or equivalent and the review would be nothing more than an

administrative review, the RS is authorized to also serve as the RO. In the

event that the RS also serves as the RO, section K must be completed as

follows:

(a) Mark the section K-3, Comparative Assessment pyramid.

(b) Make a comment in section K-4 stating that the RS is also

serving as the RO. Make additional comments as desired.

(c) Sign and date block K-5.

(d) Place personal information in section A, both blocks 10a and

11a.

(e) Forward the completed report to the CMC, MMRP-32.

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5 Jun 2023

3-1 Enclosure (2)

Chapter 3

Submission Requirements

1. General. The PES provides a continuous chain of fitness reports that

cumulatively covers every day a Marine serves in the grade of sergeant

through major general. Submit fitness reports only as specifically required

by this Order and only by individuals in a Marine's proper reporting chain as

defined in chapter 2.

2. Fitness Report Submission Schedule. Submit fitness reports as the

occasions defined in this chapter occur or per the schedule in Appendix A,

whichever occurs first.

Note: See chapter 7, paragraph 3 when combat or other unique operational

situations preclude the timely submission of fitness reports.

3. Reporting Occasions

a. Reporting occasions explain relationship changes between RSs and

MROs. They are designed to:

(1) Obtain a continuous chain of fitness reports on each Marine.

(2) Reduce those situations wherein a Marine has two RSs.

(3) Provide meaningful reports for every primary billet assignment.

b. Occasions for General Officers

(1) Generals and Lieutenant Generals will not receive performance

evaluations.

(2) Major Generals' reporting occasions are Change of Reporting

Senior, Transfer, Grade Change, To Temporary Duty, and From Temporary Duty.

(3) Brigadier Generals' reporting occasions are Change of Reporting

Senior, Transfer, GC, To Temporary Duty, From Temporary Duty, and Annual.

c. Occasions for Grades Sergeant Through Colonel. Marines in the grades

of Sergeant through Colonel require fitness reports for any of the thirteen

occasions listed below.

Note: When more than one occasion occurs simultaneously, use the occasion

that appears highest on the list.

Occasion Code

Grade Change GC

CMC Directed DC

Change of Reporting Senior CH

Transfer TR

Change of Duty CD

To Temporary Duty TD

From Temporary Duty FD

End of Service EN

Change in Status CS

Annual (Active Component) AN

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3-2 Enclosure (2)

Annual (Reserve Component) AR

Semiannual (Lieutenants only) SA

Reserve Training RT

4. Details for Reporting Occasions

a. Grade Change (GC). Submit a GC report when a Marine is promoted,

frocked, reverted to enlisted grade, or reduced.

(1) The ending date of the report is the actual day the action

occurs, not the date of rank recorded for pay and lineal purposes.

(2) Submit a GC report for grade reductions resulting from Non-Judicial

Punishment (NJP). The ending date of the report is the date the NJP occurred.

However, reporting officials will not submit the report in APES until the

appeal process is complete.

(3) Submit a report for grade reductions resulting from summary,

special, or general court-martial action when the Convening Authority (CA)

approves the sentence or when automatic reduction provisions set forth in

reference (h) are effected.

Note: If the appeal process subsequently sets aside or disapproves the grade

reduction, see Chapter 6 for guidance to correct the fitness report record.

(4) Do not submit GC reports for promotions of Reserve members in the

Standby or Individual Ready Reserve (IRR), except for those members in duty

status.

(5) Items le (Grade) and lf (DOR) in section A should reflect the

grade being promoted from, not the grade promoted to.

(6) Marines that are frocked enjoy all the rights and privileges of

the “frocked to” rank. All subsequent fitness reports will reflect the new

grade, and the Marine’s fitness reports will be recorded on the RS and RO’s

profiles in the new grade. For reporting purposes, the Marine will receive a

GC report when they are frocked. On subsequent reports, enter “FROCKED” in

the date of rank for any reports that are required between the date the

Marine is frocked until the date the Marine’s date of rank is effective for

pay purposes. A fitness report shall not be submitted solely based on the

effective date of rank for pay purposes.

b. Directed by the Commandant of the Marine Corps (DC). Submit a DC

report when significant administrative, commendatory, or adverse action by

the MRO occurs that requires immediate reporting to CMC. Additionally, HQMC

will use DC reports for administrative fillers to remove date gaps from a

Marine's records.

(1) The report must cover the period from the end date of the MRO's

last report to the date the action occurred.

(2) The RS must consider the entire evaluation period when preparing

the report, not just the action that caused the report.

(3) Occasionally, a Marine is subject to commendatory material that

warrants immediate reporting to CMC. Examples include:

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3-3 Enclosure (2)

(a) The Marine is awarded a combat award for valor at the Silver

Star or higher level.

(b) The Marine is awarded a Service-wide eligible award such as

the Leftwich Trophy or the Hulbert Trophy.

(4) Begin section I of all DC reports by stating the reason for

submission.

(5) The Reporting Senior (RS) must submit a Directed by the

Commandant of the Marine Corps (DC) report for the following specific

actions:

(a) When a Marine is the subject of disciplinary action (refer to

chapter 5 for adverse report procedures). However, if the Marine is reduced

in grade, submit a GC report to document the conviction and reduction.

(b) When a Marine is declared to be in a deserter status (see

chapter 3, paragraph 9).

(c) When remedial promotion to sergeant occurs (see chapter 6,

paragraph 6).

(d) When Missing in Action or Prisoner of War status occurs (see

chapter 6, paragraph 3d).

(e) When the Deputy Commandant, Aviation (DC AVN) determines that

a respondent to a Flight Status Selection Board (FSSB) is subject to

revocation of orders to duty in a flight status, revocation of right to wear

aviation insignia, or placed in a probationary flight status as addressed in

reference (i).

1. Do not report any negative recommendations of a Field

Flight Performance Board (FFPB) until the final adjudication by a FSSB is

complete.

2. Assignment to conditional flight status is not adverse

and shall not be reported on a fitness report.

(f) When the Judge Advocate General of the Navy suspends or

revokes a Marine judge advocate’s certification under Article 26(b), UCMJ,

Article 27(b), UCMJ, or Rule for Courts-Martial (R.C.M) 502(d)(3).

(6) Do not submit a Directed by the Commandant of the Marine Corps

(DC) report:

(a) To transmit recommendations to promotion or selection boards.

(b) To cover a commendatory action more appropriately covered by

an award or decoration.

(c) In lieu of disciplinary action.

(d) To report the mobilization, demobilization, activation, or

deactivation of Reserve Marines.

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3-4 Enclosure (2)

(e) When a Marine has been relieved for cause, unless the relief

is simultaneously accompanied with adjudicated disciplinary action, as

outlined in chapter 5, paragraph 3e, the correct occasion code for

documenting a Marine’s relief is a TR, TD, or CD.

c. Change of Reporting Senior (CH). Submit a CH report when the RS

leaves for reasons other than TAD (i.e., transfer, reassignment within the

same command, retirement, etc.) but the MRO remains in the same billet.

d. Transfer (TR). Submit a TR report when the MRO leaves for reasons

other than TAD (i.e., transfer, reassignment within the same command,

extended deployment, etc.) but the RS remains in the same billet. Use the TR

occasion when an IMA, or SMCR Marine inter-unit transfers.

e. Change of Duty (CD). Submit a CD report when the MRO has a

significant change in primary duty under the same RS.

f. To Temporary Duty (TD). The MRO’s parent command must submit a TD

report when a Marine goes on a temporary duty assignment lasting 31 days or

longer under a different RS. These guidelines also apply for members who are

Individual Mobilization Augmentees (IMA), members of the Selected Marine

Corps Reserve (SMCR), or members who are activated, mobilized, or have orders

to perform Active Duty Operational Support (ADOS) under a different RS for 31

days or longer.

(1) The report must cover the period from the end date of the MRO’s

last report to the day before the MRO goes to temporary duty. Do not submit

the report until the MRO actually departs for TAD.

(2) The RS at the parent command must submit a retroactive "to TD"

report when a Marine on a temporary duty assignment projected to last 30 or

less days gets extended to 31 days or longer.

Note: This situation also applies when a Marine is sent without “official”

TAD orders to work at another command awaiting resolution of administrative

or disciplinary/investigative matters.

(3) The MRO’s parent command has no additional fitness report

submission requirement for Marines on temporary duty for 31 days or longer.

(4) If the RS at the parent command deems an MRO’s temporary duty

assignment lasting 30 days or less significant, address it in section C

and/or section I of the MRO’s next report per chapter 4, paragraphs 6 and 13.

(5) In those cases of Marines having multiple TAD sites, where each

TAD site requires submission of a completed report, each TAD site will submit

a TD report sending the Marine to the next TAD site with the final TAD site

submitting the required "FD" report returning the Marine to their parent

command.

Note: Do not submit TD reports for Marines attending Weapons and Tactics

Instructor (WTI) Course as student or support personnel.

g. From Temporary Duty (FD). The RS at the command where the MRO is

assigned temporary duty must submit an FD report when a Marine terminates a

temporary duty assignment. These guidelines apply for members of the IMA and

SMCR who are activated, mobilized, or have orders to perform ADOS under a

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5 Jun 2023

3-5 Enclosure (2)

different RS for 31 days or longer, prior to returning to their parent

command awaiting demobilization, deactivation, or terminating ADOS orders.

(1) The report must cover the period from the end date of the MRO’s

last report to the day before the MRO departs to return to their parent

command.

(2) Due to the significance of temporary duty assignments, the RS

must submit an observed report, unless the temporary assignment is an

academic environment or an observed evaluation is not feasible. The RS must

explain in section I why an FD report is N/O.

(3) Early termination of temporary duty originally projected to last

31 days or longer requires submission of an FD report. The RS must state the

reason for the early termination in section I.

(a) Termination for cause requires the appropriate processing and

review in accordance with Chapter 5.

(b) Only submit a N/O report when the early termination prevents

meaningful appraisal and is not due to a relief for cause.

(4) See chapter 6, paragraph 4 for guidance on academic duty.

(5) While a Marine is in a temporary duty status (lasting 31 days or

longer) the RS must capture all required reporting occasions outlined in the

beginning of this chapter. For annual occasions (Active and Reserve

Components), only submit reports when the occasion occurs during a period of

temporary duty lasting six months or longer. If the annual occasion occurs

during a period of temporary duty of less than six months, defer the report

and capture the MRO’s performance in the FD report.

h. End of Service (EN). Submit an EN report for all Active Component

Marines terminating active duty and all Marines in any Component separating

from the service. The only exception to this requirement is for Marines who

retire/transfer to the Fleet Marine Corps Reserve with 20 years of service or

greater.

(1) Adverse EN reports shall be submitted when required by the

circumstances described in chapter 5, paragraph 1.

(2) EN reports may be sent to HQMC when the Marine commences leave

awaiting separation (i.e. terminal leave) or when a Marine commences

Permissive Temporary Additional Duty (PTAD) in conjunction with terminal

leave; specify period covered by PTAD/terminal leave as a period of non-

availability in section I.

(3) EN reports will not be added to either the RS or RO profile and

will not generate a relative value or comparative assessment on the MBS.

i. Change in Status (CS). Submit a CS report when Reserve Component

Marines transfer to the IRR or when an active component Marine transfers to

the IRR for career intermission.

j. Annual Active Duty (AN). Submit an AN report for all Marines serving

on the Active Duty List (ADL), and who are considered for promotion by an

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3-6 Enclosure (2)

Active Component board in the grades of sergeant through brigadier general,

excluding Second and First Lieutenants.

(1) The report must cover the period from the end date of the MRO's

last report to the last day of the month specified in the submission schedule

at Appendix A.

(2) Omit the annual report when:

(a) The MRO is in a temporary duty status, other than academic

duty, for less than six months (see paragraph 4g of this chapter).

(b) The MRO is attending formal academic training under Permanent

Change Of Station (PCS/TEMINS) orders of less than 12 months duration. In

this case, include the annual period on the Transfer (TR) report.

(c) Another reporting occasion under the same RS occurred 60 days

or less prior to the end date of the annual report (i.e., a GC or CD report).

(d) When the report comes due under a new RS within 89 days or

less of the establishment of the RS-MRO relationship.

(e) It is known in advance another reporting occasion will occur

within 30 days after the ending date for the report.

Note: The report may not be omitted in anticipation of disciplinary or

administrative separation actions.

k. Annual Reserve Duty (AR)

(1) Active Reserve: AR reports for Active Reserve component Marines

executing orders will follow the same observation and omission criteria for

active duty Marines as listed in this chapter.

(2) IMA, SMCR: AR reports must be observed regardless of drills and

periods of active duty performed. If the MRO did not attend any drills or

complete any periods of active duty during the period, the report should be

marked N/O.

(3) EAD recruiters: While performing extended active duty, EAD

recruiters will follow the same observation and omission criteria for active

duty Marines as listed in this chapter.

(4) Omit the AR report under the same conditions identified in

paragraph 4j(2) of this chapter.

l. Semiannual Active Duty (SA). Submit a SA report for all active duty

Second Lieutenants and First Lieutenants. Reserve lieutenants serving on

active duty will follow the report schedule that corresponds to their

component code (i.e. reserve, active).

(1) The report must cover the period from the end date of the MRO's

last report to the last day of the month specified in the submission schedule

at Appendix A.

(2) Omit the SA report if:

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3-7 Enclosure (2)

(a) It is the first report by the RS on the MRO, and the period

of observation is 30 days or less. Include the period in the next report

due.

(b) It is known in advance that another reporting occasion will

occur within 30 days after the ending date for the report.

Note: The report may not be omitted in anticipation of disciplinary or

administrative separation actions.

m. Reserve Training (RT)

(1) For IMA, SMCR, and IRR members only, submit an observed fitness

report upon completion of annual training, and anytime a reservist completes

active duty for a period of 12 to 30 days. If the RS believes that an

observed fitness report would not be appropriate, the RS may write a N/O

report; however, the RS must make a directed comment in section I stating why

the report rates an exception. When this occurs, the RS that writes the

MRO’s annual reserve fitness report must account for the MRO's performance

for that period of time in the next reporting occasion.

(2) RSs may omit the RT report for reservists performing annual

training and active duty periods of 12-30 days if they write the MRO's annual

reserve report. When this occurs, the RS must include observations of the

MRO's performance during annual RT in the next reporting occasion. Section I

directed comments apply (see chapter 4, paragraph 18).

(3) RT reports will not be counted when calculating date gaps since

these reports normally overlap other reporting periods.

(a) The beginning date of the MRO’s first fitness report occasion

which occurs after the RT report must start a day after the end date of the

MRO’s fitness report prior to the RT report:

Fitness Report Dates Fitness Report Occasion

1. 20101001-20110930 AR (Report prior to RT report)

2. 20120601-20120615 RT

3. 20111001-20120901 GC (1st report after RT report)

(b) If fitness report three was started on 20120616, the MRO

would have a fitness report date gap from 20111001 to 20120531.

5. Minimum Observation Requirements

a. Minimum Observation Time

(1) RSs must submit observed reports for all reporting occasions

covering periods of 90 days or longer.

(2) RSs must submit observed reports for periods covering 31 days or

longer for:

(a) All reports on active duty Lieutenants who have completed

their primary MOS school.

MCO 1610.7B

5 Jun 2023

3-8 Enclosure (2)

(b) From Temporary Duty (FD) reports.

Note: See chapter 6, paragraph 4d for periods of academic and training duty

lasting more than 31 days.

b. Periods of Non-availability. Periods of 30 or more consecutive days

when the MRO or the RS was not available to perform his or her duties at the

reporting command or organization constitute non-availability and do not

count when determining minimum observation time for submission of an observed

report.

Note: RSs must identify periods of non-availability in section I.

c. Exception to Policy. For periods of 89 days or less, RSs shall not

submit an observed report unless their observation results from meaningful

personal contact that is not normally obtainable in a standard work setting.

Reminder: Annual reports may be omitted in certain instances (example: if

the occasion is due within 89 days or less of the establishment of the RS-MRO

relationship). See chapter 3, paragraph 4j(2).

(1) Meaningful personal contact is defined as a significant increase

in quantity and quality of observation during the reporting period. Examples

include:

(a) MRO and RS executing extended field exercises during the

reporting period (e.g. 75 day reporting period with 60 days spent executing

Integrated Training Exercise).

(b) MRO and RS working side by side in a combat operations center

over a 60-day period.

(c) Drill Instructor and Series Commander (e.g. 70 day reporting

period where 70 days were spent on-cycle).

(2) The RS will explain the extent of the increase in quantity and

quality of observation in section I. Three things must be clear in the

section I comments:

(a) The RS is requesting an exception to policy.

(b) What significant events occurred which lead to an increase in

quality and quantity of observation.

(c) How the circumstances created an increase in quantity and

quality of observation and the extent of (hours/day, days/week) observation.

(3) The information provided to the CMC is significant and provides a

fair assessment of the MRO.

d. Co-location. The MRO and the reporting officials are not required to

be co-located in order for observation to occur.

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5 Jun 2023

3-9 Enclosure (2)

6. Not Observed (N/O) Reports

a. Reporting Officials should take all possible action to reduce N/O

fitness reports. N/O reports diminish the amount of useful information in a

Marine's performance record, take valuable time to prepare and process, and

provide only continuity to a Marine's record. Consecutive N/O reports from

the same RS should be avoided when possible. Reminder: Annual reports may

be omitted if the occasion is due within 89 days or less of the establishment

of the RS-MRO relationship.

b. Submit Not Observed (N/O) Reports for the following situations:

(1) When the RS has insufficient observation of the MRO and the

reporting period does not meet the minimum observation requirement prescribed

for submission of an observed report per the provisions of paragraph 5 of

this chapter.

(2) Upon termination of the MRO from temporary duty or

drop/disenrollment from a formal school or course in 30 days or less. When

this situation occurs, the RS must explain the reason in section I. See

chapter 4, paragraph 13d(1) for legal situations; chapter 4, paragraph 13d

(10) and chapter 5, paragraph 6f(13) for medical situations; and chapter 6,

paragraph 4d(2) when reporting on academic duty.

(3) When the MRO is assigned to a degree completion, MECEP,

fellowship, or other programs when observed time is unfeasible, regardless of

length. At a minimum the report should indicate satisfactory progression in

curriculum.

(4) Company grade officers who have not yet completed their primary

MOS school. Exceptions for aviation students at the FRS exist as described

in Chapter 6, paragraph 4h(6).

c. RSs must complete section B (Billet Description) on all N/O reports.

d. To the extent possible, both the RS and the RO may provide comments

in sections I and K to better inform promotion and selection boards regarding

the performance and potential of the MRO.

e. N/O reports can be rendered adverse. If the report is adverse, the

provisions of Chapter 5 apply.

f. Only pages 1 and 5 of N/O reports will be completed and submitted for

processing.

g. Mark block 7c, (Recommended For Promotion), “N/A” for N/O reports.

h. RO Action. The minimum observation requirements outlined in

paragraph 5 of this chapter do no pertain to the RO as explain in chapter 4,

paragraph 14. The RS’s evaluation is N/O for varied and valid reasons, the

period covered may be sufficient for a meaningful RO assessment.

Consequently, the RO is free to mark section K-3, Comparative Assessment, and

comment as appropriate in K-4.

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5 Jun 2023

3-10 Enclosure (2)

7. Extended Reports

a. Extended reports are intended for use when an MRO's performance has

not changed since the submission of the last AN, AR, or SA report and another

reporting occasion comes due within 89 days or less.

Note: No other occasion can be extended.

b. The extended report must reflect the current reporting occasion.

c. Do not extend adverse or not observed AN, AR, and SA reports.

d. Only section A of page 1 and page 5 of extended reports will be

completed and submitted for processing.

e. AN, AR, SA reports may be extended into the EN report if the

observation period prior to the start of terminal leave does not exceed 89

days. Example: MRO receives their AN report on 31 March. MRO starts

terminal leave on 15 June. MRO’s EAS date is 10 July. The reporting period

exceeds 89 days, but the observation period does not. The RS is allowed to

document the dates of terminal leave in Section I and submit the EN report as

an extended report. In these situations it is acceptable to extend the AN

report since the total observation of the MRO since the AN report was 89 days

or less. The RS must document the terminal leave period as non-availability.

f. Reviewing Officer (RO) Action

(1) If the RO is the same as the previous report on the MRO and the

RO’s evaluation of the MRO’s potential has not changed, the RO may select

“Extended by RO” in A-PES. The comment “My observation remains the same”

will appear in K-4.

(2) If the RO is the same as the previous report on the MRO and the

RO’s evaluation of the MRO’s performance has changed, the RO must mark K-1,

K-2, and K-3 according to the RO’s observation of the MRO during the

reporting period and provide comments in K-4.

8. When Fitness Reports Are Not Allowed. Do not submit fitness reports for:

a. A Marine serving as president, member, or recorder of a selection

board.

b. A Marine serving as a member of a court-martial. In the preparation

of a fitness report, RSs must not consider or evaluate the MRO's performance

of duty as a member of a court-martial (see Article 37, in Appendix 2 of

reference (h)).

c. Members of the President’s Own, United States Marine band, MOS 5511.

d. The death of the MRO.

e. The Sergeant Major of the Marine Corps.

9. Fitness Reports for Marines in an Unauthorized Absence (UA) or Deserter

Status. Special administrative procedures apply when a Marine is in a UA or

deserter status. Complete reports according to the following instructions:

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5 Jun 2023

3-11 Enclosure (2)

a. If a Marine is in a UA status and a fitness report occasion comes

due, do not submit the report until such time as the Marine is declared a

deserter or returns from UA.

(1) If a Marine is declared a deserter, the MRO’s RS at that time

must submit a DC report per the provisions of paragraph 4b of this chapter.

(a) Ensure the report covers the period from the end date of the

MRO’s last report to the day the MRO is declared a deserter.

(b) Submit the report without the MRO’s signature in item 2 of

section J (see chapter 4, paragraph 14c(5)).

Note: Upon return, the MRO can submit a rebuttal on an addendum page to

MMRP-32.

(c) If the RS transfers prior to the MRO being declared a

deserter, see paragraph 11c of this chapter

(2) If a Marine returns from UA prior to being declared a deserter,

delay submitting a fitness report until any pending disciplinary action

occurs. Report the period of UA and subsequent disciplinary action per the

provisions of chapter 5, paragraph 3e.

b. When a Marine has returned from a deserter status:

(1) Delay submitting a fitness report until any pending disciplinary

action occurs. Report the disciplinary action per the provisions of chapter

5, paragraph 3e.

(2) Reflect the period of time lost while in a deserter status in

section I.

(3) In the event the disciplinary action finds the Marine not guilty,

or dismisses all charges, and the MRO received a DC fitness report upon

declaration as a deserter, the Marine can follow the provisions of Chapter 10

to correct the record.

c. If the RS transfers while a Marine is in a UA status, but prior to

the MRO being declared a deserter, the RS must:

(1) Submit a CH report with the termination date of the report being

the day the RS transfers.

(2) Reflect the period of UA in section I as time lost.

(3) Submit the report without the MRO’s signature in item 2 of

section J (see chapter 4, paragraph 14c(5)).

Note: Upon return, the MRO can submit a rebuttal on an addendum page to

MMRP-32.

MCO 1610.7B

5 Jun 2023

4-1 Enclosure (2)

Chapter 4

Fitness Report Preparation

1. General Administrative Instructions

a. The design of the fitness report form facilitates the documentation

of essential and critical information in a simple and direct manner.

b. Sensitivity and Privacy of Fitness Report Information. Reporting

officials must establish and enforce procedures that ensure all personnel

treat completed fitness reports as privileged information and that only

personnel requiring knowledge of the reports view them. This will normally

include:

(1) The members of the reporting chain.

(2) The commander or his or her designated representative (e.g.,

executive officer and sergeant major or senior enlisted advisor in the case

of enlisted reports).

(3) Those administrative personnel involved in the processing of

reports.

c. Preparation of the Fitness Report

(1) Automated Preparation of Reports. Refer to Appendix B for

information and detailed instructions concerning the electronic preparation

and submission of fitness reports using the A-PES. Reporting officials will

use this capability when it is available. Electronic preparation and

submission of reports significantly assists reporting officials to write and

submit administratively correct and timely reports.

(2) When Access to Automated Performance Evaluation System (A-PES)

Does Not Exist. Complete the fitness report using the writeable NAVMC 10835

form available on the MMRP-30 webpage. All fitness reports will be typed,

not handwritten. The RO or 3OS, as applicable, will submit the completed

fitness report to the CMC (MMRP-32) through one of the following methods:

(a) Scan the signed report and email a readable copy to the MMRP-

32 email account at: [email protected].

(b) Mail the original report, while maintaining a complete copy,

to the following address:

Commandant of the Marine Corps

(Code MMRP-32)

2008 Elliot Road

Quantico, VA 22134-5030

(c) Hand deliver the original report to the following location:

Fitness Report Processing Section (MMRP-32)

Building 2008, Room 261

Quantico, VA 22134

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4-2 Enclosure (2)

(3) Site Commanders/Inspector-Instructors within Marine Forces

Reserve (MARFORRES) and Reserve Support Units will assist in the preparation

of fitness reports for individuals of the Marine Corps Reserve assigned to

the Individual Mobilization Augmentee (IMA) program, IRR or as applicable

when administrative assistance is not available or distances prevent

operational sponsors from providing support.

d. Attached Pages. When attaching pages to the fitness report form, the

RO or 3OS (as applicable) will indicate in section L that addendum pages are

attached.

Note: Addendum pages (paragraph 15 of this chapter) and unique performance

evaluation forms from non-Marine commands or institutions (chapter 6,

paragraph 8) are the only documents authorized for attachment. No pages or

forms will be stapled to the NAVMC 10835.

2. Instructions for Completing Senior Officer Reports

a. General Officer Report Instructions

(1) Submit typed performance evaluations for general officers using

standard naval letter format.

(2) ROs may type their endorsement in section K, item 4 of the

fitness report, attach a typed endorsement, or provide handwritten comments

on the Reporting Senior’s evaluation letter.

(3) Submit a completed section A (items 1,2,3,4,10, and 11 only) of

the fitness report with the letter.

(4) The CMC will endorse all general officer reports. If prepared

through A-PES, forward completed reports to the CMC for endorsement.

Note: If prepared using the .pdf form, forward completed reports for review

to:

Senior Leader Management Branch (MMSL)

3280 Russell Road, Suite 305

Quantico, VA 22134-5103

b. Colonel, Chief Warrant Officer 5, Sergeant Major, and Master

Gunnery

Sergeant Report Instructions

(1) Colonel, Chief Warrant Officer 5, Sergeant Major, and Master

Gunnery

Sergeant fitness reports will consist of pages 1 and 5, and

addendum page(s) as appropriate.

(2) Section A will be completed per the provisions of this order.

(3) RSs are not to complete sections B and C on page

1.

That

information, however, will be addressed on an addendum page in

letter-

style narrative, similar to general officer reports.

(4) Grading of the 14 attributes on pages 2, 3, and 4 will not

occur.

The RS

's

consideration and evaluation of those attributes, and

required section I comments (paragraph 13 of this chapter), as applicable,

will be

addressed in letter-style narrative on the addendum

MCO 1610.7B

5 Jun 2023

4-3 Enclosure (2)

page(s).Additionally, specific comments on potential for promotion and

assignments to command, staff, and advanced schooling are desired. The

use of addendum pages for

these comments is essential in fully

automating, forwarding, and processing

reports.

The number of addendum

pages is not limited, but concise narrative is desired.

(5) When the RS is a flag officer or equivalent and a RO chain

does not exist per chapter 2, paragraph 4, and one is not otherwise

prescribed, special handling instructions of such a situation are

contained in chapter 2, paragraph 10f (5).

(6) N/O (chapter 3, paragraph 6) and extended (chapter 3,

paragraph 7) fitness reports require only pages 1 and 5 with

justification comments entered in section I.

(7) If observation and knowledge of MRO 's performance permits,

the RO

shall complete items K-1, K-2, and K-3 per the provisions of

paragraph 14 of

this chapter. The RO's directed and evaluative comments

in item K-4 may be

extended onto an addendum page, if needed. The number

of addendum pages is

not limited, but concise narrative is desired.

(8) Due to the unique use of Colonel, Chief Warrant Officer 5,

Sergeant

Major, and Master Gunnery Sergeant fitness reports, ROs should

specifically

address the items listed below as applicable, in regards to the

MRO's current

assignment and future potential.

Fitness Reports written on

Lieutenant Colonels, Master Sergeants and First Sergeants are encouraged, but

are not required to, incorporate this language within their section I and/or

K comments as appropriate.

(a) Articulate the MRO 's ability to serve at the next level

with an

emphasis on how that MRO uses his or her authority, persuasion,

and

personality to accomplish tasks.

(b) Discuss the MRO

's

operational competence in a complex,

demanding-ever changing environment while maintaining the ability to

adapt in

order to effectively eliminate friction and identify gaps.

(c) Summarize the MRO

's

ability to manage commander

's

intent

and

execute higher expressed goals while fostering a positive command

climate

with an emphasis on readiness, mission, diversity, and

accountability.

(d)

Describe the MRO’s ability to develop and mentor subordinates,

peers, and seniors within their respective billet assignments or commands.

(e)

Discuss the MRO's capability to manage time, resources, and

constraints while executing sound and timely decisions that benefit the

organization assigned.

(f)

Capture the MRO's ability to utilize their foresight in order

to

identify future problems and mitigate those issues using their ingenuity and

insight gained from previous experience.

(9) All pages with signature lines will be signed, as applicable.

MCO 1610.7B

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4-4 Enclosure (2)

3. Marines Executing Unique Billets (Commander, Executive Officer, Base/Camp

Commander, Student, Instructor, Aviator, Planner)

a. Certain billets throughout the Marine Corps require that Marines

exercise skills that are unique to those specific billets. Reporting

officials should outline specific duties associated with these unique billets

in the MRO’s billet description and billet accomplishments, and comment on

the MRO’s ability to execute these duties with mandatory comments. This

informs the CMC on the MRO’s potential to serve in the same billet at a

higher level of command. Examples below.

b. Base or Camp Commander’s efforts towards improving conditions of

housing, and their ability to address housing and facilities concerns.

c. Extent of fulfillment of the execution and oversight of the command's

safety policy, when applicable, but especially when MRO is filling an

executive officer's or deputy commander's billet with their safety

responsibilities.

d. Evaluate a commander’s ability to set a command climate that is non-

permissive of misconduct and prohibited activities as defined by reference

(x).

e. Evaluate a commander’s procedural and substantive compliance with the

information and personnel security program as directed by reference (w).

f. Evaluate a commanders completion of required command climate

assessments as directed by reference (x).

g. Evaluate a commander’s focus on, and ability to achieve, the

command’s retention mission.

h. Evaluate a commander’s ability to foster an environment that

prioritizes professional military education completion to meet the

requirements prescribed in reference (o) and described by reference (ac).

i. Extent to which all Marines, especially those whose billet

specifically involves planning, supervision, training, and operational

responsibilities, exhibit Operational Risk Management (ORM) ability to

accomplish the mission. Specifically, skills in identifying hazards,

assessing those hazards for risk, making risk acceptance decisions, applying

controls to minimize the risk, and supervision.

Note: Reference (u), regarding operational risk, outlines the integral part

ORM plays in training and planning at all levels to optimize operational

capability, readiness, and mission accomplishment.

j. In the case of Marine aviators and flight officers, comment on pure

flying proficiency and when applicable, in terms of aeronautical leadership,

airborne judgment, or use of aeronautical assets. Some examples are: An

aircraft commander, flight leader designations, tactical air coordinator

(ground and airborne), mission commander, WTI or any other aeronautically

designated Marine in a position of tactical leadership.

k. Successful completion of a school or formal course of instruction, or

reasons for drop or disenrollment, when applicable. Assess the MRO’s

MCO 1610.7B

5 Jun 2023

4-5 Enclosure (2)

capacity for learning, and their potential to excel in more advanced

schooling or schooling external to the Marine Corps.

l. Formal instructor’s ability to effectively communicate instruction

and their willingness and effectiveness in providing curriculum refinement

recommendations.

4. Instructions for Completing Section A (Administrative Information)

a. Item 1, (Marine Reported On). Complete as follows:

(1) Item 1a, (Last Name). Enter the MRO’s last name (and suffix

(e.g., JR), if appropriate).

(2) Item 1b, (First Name). Enter the MRO’s first name.

(3) Item 1c, (MI). Enter the MRO’s middle initial (without a

period). If no middle initial, leave this item blank.

(4) Item 1d, (DOD ID). Enter the MRO’s DoD Identification Number

(DOD ID), expressed as 10 digits without spaces or hyphenation. This number

is the most critical administrative item of information entered on the form.

An incorrect or missing DOD ID number will preclude or delay the entry of the

report into the Marine’s record.

(5) Item 1e, (Rank). Enter the MRO’s rank using the appropriate rank

abbreviation:

Enlisted Officer

SGT 1STSGT WO 2NDLT LTCOL

SSGT MGYSGT CWO2 1STLT COL

GYSGT SGTMAJ CWO3 CAPT BGEN

MSGT CWO4 MAJ MAJGEN

CWO5

(6) Item 1f, (DOR). Enter the MRO’s date of rank in the 8-digit

format (YYYYMMDD) for the rank listed in item 1e.

Note: Enter "FROCKED" for frocked Marines.

(7) Item 1g, (PMOS). Enter the 4-digit code representing the MRO’s

PMOS.

(8) Item 1h, (BILMOS). Enter the 4-digit code representing the MOS

specified for the billet and identified in the organization’s table of

organization (T/O). If there is no duty MOS for the billet or if the MRO is

a student, then enter "N/A".

b. Item 2, (Organization). When using A-PES, the MCC, RUC, and Unit

Description will automatically populate based on Marine Corps Total Force

System (MCTFS) information. Ensure the correct codes are used to represent

the MRO’s assigned unit during the reporting period. Complete as follows:

(1) Item 2a, (MCC)

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4-6 Enclosure (2)

(a) For Active Component, AR, SMCR, and IMA members enter the 3-

character code that identifies the MRO’s assigned monitored command (e.g.,

"121" indicates the 1st Marine Division). Reference (l) lists current MCC

codes. When mobilized in the Reserve Component, use the mobilization MCC.

(b) For IRR members under Reserve Counterpart Training (RCT) or

reservists performing active-duty operational support (ADOS) orders, use the

MCC of the unit at which they performed the duty.

(2) Item 2b, (RUC). Enter the 5-character numeric code that

identifies the specific command or unit to which a Marine is assigned for

duty (e.g., "11320" indicates 2nd Battalion, 11th Marines). Reference (l)

contains the listing for all RUCs. For Reserve members serving on active

duty away from their parent command, other than annual training, enter the

RUC of the unit at which they performed the duty.

(3) Item 2c, (Unit Description). Enter the name of the Marine’s

parent organization. When the report is on a Marine in a TAD status,

identify the command to which the MRO is attached for TAD purposes. Avoid

local abbreviations and acronyms in descriptive titles; use only standard

abbreviations identified in reference (m).

c. Item 3, (Occasion and Period Covered). Complete as follows:

(1) Item 3a, (OCC). Enter the two-letter code from chapter 3,

paragraph 3c that identifies the appropriate reporting occasion for the

report.

(2) Item 3b, (From/To). Enter the 8-digit (YYYYMMDD) beginning

(from) and ending (to) dates of the reporting period.

(a) The beginning date is the first day after the ending date of

the last submitted report; check the date gap tracker tool on the MMRP Tab

via A-PES.

(b) The ending date of the reporting period for Marines who

receive promotions, commissions, frockings, and reductions is the day the

Marine is actually promoted, commissioned, frocked, or reduced.

(c) RSs should identify periods of non-availability section I

(see chapter 3).

(3) Item 3c, (Type). Enter the 1-letter code that identifies the

type of duty being reported as follows:

(a) "N" for normal peacetime reporting.

(b) "C" for combat (see paragraph 18b(1)(c) of this chapter for

directed comment requirements and chapter 6, paragraph 3e for Combat Report

Criteria).

(c) "J" for joint duty (see paragraph 18b(1)(c) of this chapter

for directed comment requirements and description of circumstances that

warrant a joint report).

(d) "B" for both combat and joint (see paragraphs listed above

for “C” and “J” type reports).

MCO 1610.7B

5 Jun 2023

4-7 Enclosure (2)

(e) "A" for academic and training duty (see chapter 6, paragraph

(4)). Use code "A" for students only.

d. Item 4, (Duty Assignment (Descriptive Title)). Enter the abbreviated

description of the duty assignment and the command level to which the MRO is

assigned.

(1) The RS may use clearly recognizable abbreviations from

reference (m).

(2) Use the title that most clearly describes the primary duty and

responsibilities of the MRO; it need not be the T/O billet title (e.g., T/O

lists the MRO as a squadron pilot and the line number indicates assistant

operations officer).

e. Item 5, (Special Case). Complete as follows:

(1) Item 5a, (Adverse). Mark this block with an “X” to indicate that

the contents of the report constitute an adverse evaluation of the MRO.

Refer to Chapter 5 when preparing an adverse report.

Note: If the RO renders the report adverse, ensure the block is marked with

an "X", especially when using the .pdf form.

(2) Item 5b, (Not Observed). Mark this block with an “X” to indicate

that the report is N/O per the provisions of chapter 3, paragraph 6.

Note: If marked, the RS will not complete sections C through H.

(3) Item 5c, (Extended). Mark this block with an “X” to indicate

that the report is extended per the provisions of chapter 3.

Note: If marked, the RS will not complete sections B through H.

f. Item 6, (Marine Subject of:). Complete as follows:

(1) Item 6a, (Commendatory Material)

(a) Mark the block with an "X" if the MRO was the subject of any

of the following:

1. Presentation of a personal military decoration as defined

in reference (n).

Note: Do not mark this block for award recommendations. The RS can address

the circumstances surrounding the award recommendation in section I as

appropriate; however, the RS cannot discuss pending award recommendations per

reference (n).

2. Presentation of a Certificate of Commendation.

3. Presentation of a foreign, joint, other service, or

federal department/agency award that has been concurred with, and authorized

by, the Manpower Management Military Awards (MMMA) Branch, HQMC. If the

member is found to be ineligible or not authorized to retain the foreign,

MCO 1610.7B

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4-8 Enclosure (2)

joint, or federal department/agency award, the performance evaluation should

not be commendatory.

4. Presentation of a certificate of scholarship achievement

presented upon graduation from a formal course of instruction (not to be

confused with a course completion certificate or diploma). This also applies

to civilian education if the MRO is named for a scholastic achievement such

as the Dean’s List or the Honor Roll.

5. Presentation of a certificate as the honor/distinguished

graduate or Gung Ho award recipient from a resident PME school.

(b) Receipt of a Campaign, Expeditionary, or Service Award (ie.

HSM, OVSM), unit decoration, Letter of Appreciation, Meritorious Mast,

Command Coin, or a certificate for achieving a high score on either the PFT

or CFT is not considered commendatory material for fitness report purposes.

(c) The RS must provide a directed comment on the nature of the

commendatory material in section I.

(d) Do not submit award citations or other commendatory

documentation with the fitness report.

(2) Item 6b, (Derogatory Material). This mark will render the report

adverse; refer to Chapter 5 for a detailed definition of derogatory material

and for procedures on completing adverse fitness reports.

(3) Item 6c, (Disciplinary Action). This mark will render the report

adverse; refer to Chapter 5 for a detailed definition of disciplinary action

and for procedures on completing adverse fitness reports.

g. Item 7, (Recommended For Promotion). Promotion reflects recognition

of consistent competitive performance over a career. The burden for that

consistency belongs with the MRO. Item 7 permits the RS to recommend the MRO

for promotion based on his or her exhibited performance during the reporting

period and the RS’s assessment of that performance and the Marine’s

potential.

(1) Mark block 7a (Yes) if the RS recommends the MRO for promotion

with contemporaries. Marking block 7a indicates the RS considers the MRO

promotable when eligible for consideration for selection for promotion. Also

mark when report is identified in item 5 section A as "extended".

(2) Mark block 7b (No) if RS does not recommend the MRO for promotion

with contemporaries. This mark will render the report adverse; refer to

Chapter 5 for procedures on completing adverse fitness reports.

(3) Mark block 7c, (N/A) if:

(a) The reporting occasion for the report is a GC.

(b) The MRO is a Chief Warrant Officer 5, LDO Lieutenant Colonel,

Sergeant Major, or Master Gunnery Sergeant.

(c) Item 5b (Not Observed) is marked in section A.

MCO 1610.7B

5 Jun 2023

4-9 Enclosure (2)

(4) Accelerated Promotion. Do not mark any block if the RS

recommends the MRO for promotion ahead of contemporaries (accelerated

promotion).

(a) RSs should reserve an accelerated promotion recommendation

strictly for the Marine who is "the one above" and who is eminently capable

of immediately assuming the responsibilities of the next higher grade.

(b) Per the provisions of reference (n), regarding enlisted

promotions, the accelerated promotion program is designed to provide

selection opportunity to Sergeants and Staff Sergeants who do not meet the

DOR or AFADBD (USMC and AR) or PEBD (IRR/SMCR) cutoff required for below-zone

consideration, are PME complete, and who are otherwise eligible for

promotion.

(c) The only effect of recommending a Sergeants or Staff

Sergeants for accelerated promotion is that the Marine will be added to the

below zone on the next promotion board if the Marine does not currently meet

the criteria to be in the below zone. A recommendation for accelerated

promotion does not guarantee that a Marine will be considered for promotion.

The president of the promotion board is the ultimate authority on which

packages are approved for consideration.

(d) Reporting Senior (RS) Action

1. Enter the following statement at the conclusion of the

Directed Comments in section I: "I recommend that the MRO be considered for

promotion ahead of contemporaries."

2. Attach a separate addendum page to the fitness report per

paragraph 16 of this chapter. Provide supporting rationale for the

recommendation. This is a separate and distinct procedure from the

narratives that report performance in sections C and I and any justifications

for sections D through H.

(e) Reviewing Officer (RO) Action Separate from the mark in

section K, item 2, the RO must make a specific concurring or non-concurring

comment in section K concerning the recommendation for accelerated promotion.

Non-concurrence is not considered adverse.

Note: If the RO’s knowledge and observation of the MRO is insufficient, the

RO should comment on this fact in section K, stating that he or she can

neither concur nor non-concur with the recommendation for accelerated

promotion.

h. Item 8, (Special Information). Complete as follows:

(1) Item 8a, (QUAL). Enter the two-letter code from the list below

that reflects the MRO’s rifle qualification status and pistol qualification

status in the block, if the qualification occurred during the reporting

period. Enter the rifle qualification code as the first letter and the

pistol qualification code as the second letter.

Rifle/Pistol Codes

D - (distinguished) N - (not required)

E - (expert) U - (unqualified)

MCO 1610.7B

5 Jun 2023

4-10 Enclosure (2)

S - (sharpshooter) X - (required did not fire)

M - (marksman)

(a) Marksmanship data will reflect the MRO’s results per

reference (p), the entry-level and sustainment marksmanship training with the

service rifle and service pistol, that occurred during the reporting period

and were officially recorded in MCTFS.

(b) Use the code "D" for a Marine who is exempt from qualifying

because he or she is a distinguished shooter. Refer to reference (p) for

requirements to maintain the distinguished shooter qualification.

(c) Use codes "E", "S", or "M" as appropriate to reflect the

MRO’s qualification/requalification classification.

(d) Use code "N" if:

1. The MRO is not required to requalify or the requirement

is waived per the exceptions to qualifications described in reference (p).

2. The MRO cannot requalify due to a domestic violence

conviction and falls under the provisions of the 30 September 1996 Lautenberg

Amendment to the Gun Control Act of 1968.

Note: Only comment per chapter 5, paragraph 6f(12).

3. The MRO was required to qualify but the event was not

scheduled during the reporting period.

Note: Code "N" has no adverse connotations.

4. The MRO qualified, requalified, or failed to qualify

during the current annual qualification period, but the event occurred during

a previous reporting period.

(e) Use code "U" for a Marine who fails to qualify/requalify.

Note: Code "U" has adverse implications if the RS deems the MRO’s failure to

qualify resulted from a lack of effort or negligence on the part of the MRO

per reference (p).

(f) Use code "X" if the MRO was required to, but did not, fire

during the annual qualification/requalification period (i.e., medical

reasons, TAD, etc.).

Note: Code "X" has adverse implications if the RS deems the MRO did not fire

because of a lack of due diligence on the part of the Marine. In this

context, lack of due diligence reflects the MRO failing to get scheduled on a

firing detail or ignoring a scheduled range assignment.

(g) A directed comment is required for codes “U” or “X”. The RS

must explain if they believe that the MRO was or was not complicit or

negligent in their failure to qualify/requalify, or failed to exercise due

diligence. This negligence may render the report adverse. See chapter 5 for

adverse report instructions.

MCO 1610.7B

5 Jun 2023

4-11 Enclosure (2)

(2) Item 8b, (PFT). Enter the four-letter/digit code from the list

below. PFT data will reflect the MRO's results per MCO reference (q) which

occurred during the reporting period and is the most recent score officially

recorded in MCTFS.

Note: PFTs taken for CG or IG inspections or as part of formal school or

course induction will also be appropriately recorded in item 8b. A failure

of any officially sanctioned PFT renders the report adverse.

Physical Fitness Test (PFT) Codes

A - (passed with lst class, 3-digit score)

B - (passed with 2nd class, 3-digit score)

C - (passed with 3rd class, 3-digit score)

F - (failed, 3-digit score)

RDNT - (required did not take)

NMED - (not medically qualified)

PART - (passed partial PFT)

NREQ - (not required)

(a) If the MRO passes the PFT, use codes "A", "B", or "C"

together with the three-digit score as appropriate to report the MRO's

passing PFT result.

(b) If the MRO failed the PFT, use code "F" together with the

three-digit score to report the MRO's failure of the PFT (e.g. “F135” vice

“F0”). If the MRO achieves a passing overall score, but failed to achieve

the minimum score on a single event, the RS must state which event the MRO

failed. This code renders the report adverse. See chapter 5 for adverse

report instructions.

(c) If the MRO failed, but later passed a PFT during the

reporting period, item 8b will reflect “C150”. The RS must include the MRO’s

remediated PFT score by event in section I, and include a directed comment

stating the MRO failed a PFT during the reporting period. This code renders

the report adverse. See Chapter 5 for adverse report instructions.

(d) Use code "RDNT" if the MRO was required to, but did not take

the PFT.

Note: Code "RNDT" has adverse implications if the RS deems the MRO did not

take the PFT because of a lack of due diligence on the part of the Marine.

The RS must provide an amplifying comment in section I when using this code.

(e) Use code "NMED" if the MRO is unable to take or pass the PFT

because of a medical condition.

(f) Use code "PART" if the MRO took and passed a partial PFT.

Note: The RS must provide a directed comment in section I that specifies the

event(s) completed and the MRO’s score for the event(s) completed. The RS

shall not include comments that detail the reason(s) why the MRO completed a

partial PFT. The RS may indicate that the MRO was on light/limited duty, but

must not state the reason why the MRO was on light/limited duty.

MCO 1610.7B

5 Jun 2023

4-12 Enclosure (2)

(g) Use the code "NREQ" if:

1. The MRO did not run a PFT because none was required

during the reporting period.

2. The PFT requirement was waived for units deployed to a

combat zone, the RS must state the waiver authority in section I.

(h) If the MRO is pregnant/postpartum (first twelve months after

the date of the birth event), use code "NMED". If the MRO voluntarily took

the PFT during the reporting period, report the result using the appropriate

PFT code.

(3) Item 8c, (CFT). Enter the four-letter/digit code from the list

below. CFT data will reflect the MRO's results per MCO reference (q) which

occurred during the reporting period and is the most recent score officially

recorded in MCTFS.

Note: CFTs taken for CG or IG inspections or as part of formal school or

course induction will also be appropriately recorded in item 8b. A failure

of any officially sanctioned CFT renders the report adverse.

Combat Fitness Test (CFT) Codes

A - (passed with lst class, 3-digit score)

B - (passed with 2nd class, 3-digit score)

C - (passed with 3rd class, 3-digit score)

F - (failed, 3-digit score)

RDNT - (required did not take)

NMED - (not medically qualified)

PART - (passed partial CFT)

NREQ - (not required)

(a) If the MRO passes the CFT, use codes "A", "B", or "C"

together with the three-digit score as appropriate to report the MRO's

passing CFT result.

(b) If the MRO failed the CFT, use code "F" together with the

three-digit score to report the MRO's failure of the CFT (e.g. “F135” vice

“F0”). If the MRO achieves a passing overall score, but failed to achieve

the minimum score on a single event, the RS must state which event the MRO

failed. This code renders the report adverse. See Chapter 5 for adverse

report instructions.

(c) If the MRO failed, but later passed a CFT during the

reporting period, item 8b will reflect “C150”. The RS must include the MRO’s

remediated CFT score by event in section I, and include a directed comment

stating the MRO failed a CFT during the reporting period. This code renders

the report adverse. See Chapter 5 for adverse report instructions.

(d) Use code "RDNT" if the MRO was required to, but did not take

the CFT.

Note: Code "RNDT" has adverse implications if the RS deems the MRO did not

take the CFT because of a lack of due diligence on the part of the Marine.

The RS must provide an amplifying comment in section I when using this code.

MCO 1610.7B

5 Jun 2023

4-13 Enclosure (2)

(e) Use code "NMED" if the MRO is unable to take or pass the CFT

because of a medical condition.

(f) Use code "PART" if the MRO took and passed a partial CFT.

Note: The RS must provide a directed comment in section I that specifies the

event(s) completed and the MRO’s score for the event(s) completed. The RS

shall not include comments that detail the reason(s) why the MRO completed a

partial CFT. The RS may indicate that the MRO was on light/limited duty, but

must not state the reason why the MRO was on light/limited duty.

(g) Use the code "NREQ" if:

1. The MRO did not run a CFT because none was required

during the reporting period.

2. The CFT requirement was waived for units deployed to a

combat zone, the RS must state the waiver authority in section I.

(h) If the MRO is pregnant/postpartum (first twelve months after

the date of the birth event), use code "NMED". If the MRO voluntarily took

the CFT during the reporting period, report the result using the appropriate

CFT code.

(4) Item 8d, (HT (in.)). Enter the MRO's accurate height in inches.

Note: The height from the MRO’s most recent official weigh-in, as outlined

in reference (r), must be used.

(5) Item 8e, (WT)

(a) Enter the MRO's accurate weight in pounds.

Note: The weight from the MRO’s most recent official weigh-in, as outlined

in reference (r), must be used.

(b) If the MRO's weight exceeds the maximum allowable standard,

enter the MRO's body fat percentage in item 8f (Body Fat).

(c) If the MRO was diagnosed with a new or worsening medical

condition which unexpectedly caused weight gain, or if the MRO is pregnant or

in the postpartum period (first 12 months after the date of the birth event),

omit the weight and enter the four letter code "EXMP".

(6) Item 8f, (Body Fat)

(a) Enter the MRO's body fat percentage as a one or two-digit

number if the MRO's weight exceeds the standard. Example: Enter “9” for an

MRO whose body fat percentage is 9 percent, or “21” for an MRO whose body fat

percentage is 21 percent.

(b) Leave this item blank if the MRO’s weight is within maximum

allowable standards or the MRO is pregnant/postpartum (first 12 months after

the date of the birth event).

MCO 1610.7B

5 Jun 2023

4-14 Enclosure (2)

(c) If the body fat percentage reported is greater than the

maximum allowed for the MRO’s age group per reference (r), the report is

adverse unless:

1. Section I contains a directed comment that an

appropriately credentialed health care provider diagnosed the individual’s

weight condition to be the result of an underlying cause or associated

disease process.

2. Section I contains a directed comment that the MRO has

been granted a BCP waiver per reference (r).

3. Section I contains a directed comment, “MRO is exempt

from body fat limits due to his/her PFT and CFT scores”; or, “MRO is within

body fat limits due to the one percent allowance given for his/her PFT and

CFT scores.”

(d) See paragraph 18b(6)(c) of this chapter and chapter 5,

paragraph 1c(2) for additional instruction in the event the MRO’s body fat

percentage is within the acceptable standards, but the MRO’s military

appearance is not acceptable.

(7) Item 8g, (Reserve Component). Use this item for Reserve

Component Marines only. The RS must enter the abbreviation SMCR, IMA, IRR,

or AR reflecting the Reserve Component to which the Marine belonged during

the reporting period.

(8) Item 8h, (Status). Use this item only for gunnery sergeants.

(a) Enter "F" if the MRO's promotion preference as indicated on

the MROW is first sergeant or "M" if the preference is master sergeant.

(b) Leave this item blank for all other grades, and on "GC"

reports.

(c) The RS must comment in section I, recommending what grade the

gunnery sergeant is best qualified to fill. This comment is the RS’s

observation and is not required to agree with the MRO’s preference in this

block.

Note: No comment is required for N/O reports, extended reports, or reports

where the RS does not recommend the MRO for promotion (section A, item 7b).

(d) RSs must ensure the accuracy of the MRO's preference entered

in the block. The RS may not change the MRO’s indicated preference, even if

the RS does not agree with the selected preference. Once HQMC processes the

report, this item cannot be administratively changed by MMRP. Substantive

corrections of this nature must be changed by the Performance Evaluation

Review Board (PERB) or Board for Correction of Naval Records (BCNR).

(9) Item 8i, (Future Use). Leave blank.

i. Item 9, (Duty Preference). Completion of items 9a and 9b is

optional. RSs may comment as deemed necessary in section I concerning the

MRO’s duty preferences.

MCO 1610.7B

5 Jun 2023

4-15 Enclosure (2)

(1) Item 9a, (Code). Enter the three-character code indicating the

MRO’s first, second, and third duty preference.

(a) Use the geographic duty preferences codes and monitored

command codes (not school codes) in reference (l).

(b) Indicate three duty preferences for Marines in the AR

Program.

(c) Leave item 9a blank for SMCR or IRR Marines.

(2) Item 9b, (Descriptive Title). Enter the titles for the duty

preferences indicated in item 9a. Leave item 9b blank for SMCR or IRR

Marines.

j. Item 10 (Reporting Senior). Complete as follows:

(1) Item 10a, (Last Name). Enter the RS’s last name.

(2) Item 10b, (Init). Enter the RS’s first and middle initials.

(3) Item 10c, (Service). Enter the abbreviation from the list below

that represents the RS’s service affiliation.

Service Abbreviations

U.S. Marine Corps - USMC Army National Guard - ANG

U.S. Army - USA Air Force National Guard - AFNG

U.S. Air Force – USAF Civilian - CIV

U.S. Navy - USN Foreign Military Service – FMS

U.S. Coast Guard - USCG (FMS on .pdf only)

U.S. Space Force - USSF

(4) Item 10d, (DOD ID). Enter the RS’s 10-digit DOD ID number

without spaces or hyphenation. Leave blank if the RS does not have a DOD ID

number.

(5) Item 10e, (Rank)

(a) Enter the abbreviation from the list below that represents

the RS’s military rank.

Officers (USMC, USA, USAF, USSF)

WO - Warrant Officer CWO4 - Chief Warrant Officer 4

CWO2 - Chief Warrant Officer 2 CWO5 - Chief Warrant Officer 5

CWO3 - Chief Warrant Officer 3

2NDLT - Second Lieutenant COL - Colonel

1STLT - First Lieutenant BGEN - Brigadier General

CAPT - Captain MAJGEN - Major General

MAJ - Major LTGEN - Lieutenant General

LTCOL - Lieutenant Colonel GEN – General

Officers (USN, USCG)

WO - Warrant Officer CWO4 - Chief Warrant Officer 4

MCO 1610.7B

5 Jun 2023

4-16 Enclosure (2)

CWO2 - Chief Warrant Officer 2 CWO5 - Chief Warrant Officer 5

CWO3 - Chief Warrant Officer 3

ENS - Ensign CAPT - Captain

LTJG - Lieutenant Junior Grade RDML - Rear Admiral Lower Half

LT - Lieutenant RADM - Rear Admiral Upper Half

LCDR - Lieutenant Commander VADM - Vice Admiral

CDR - Commander ADM - Admiral

(b) If the RS is a civilian, enter the appropriate grade without

using a dash (i.e., “GS11” vice “GS-11”).

(c) If the RS is a foreign military officer, use the equivalent

U.S. military grade.

(6) Item 10f, (Duty Assignment). Enter the RS’s duty assignment.

k. Item 11, (Reviewing Officer). Complete as follows:

(1) Item 11a, (Last Name). Enter the RO’s last name.

(2) Item 11b, (Init). Enter the RO’s first and middle initials.

(3) Item 11c, (Service). Enter the abbreviation from the list for

item 10c that represents the RS’s service affiliation.

(4) Item 11d, (DOD ID). Enter the RO’s 10-digit DOD ID number

without spaces or hyphenation. Leave blank if the RO does not have a DOD ID

number.

(5) Item 11e, (Rank)

(a) If the RO is a member of the U.S. military, enter the

abbreviation from the list for item 10e that represents the RO’s military

rank.

(b) If the RO is a civilian, enter the appropriate grade without

using a dash (i.e., “GS15” vice “GS-15”).

(c) If the RO is a foreign military officer, use the equivalent

U.S. military rank abbreviation from the list for item 10e.

(6) Item 11f, (Duty Assignment). Enter the RO’s duty assignment.

5. Instructions for Completing Section B (Billet Description)

a. Purpose. This section of the fitness report provides the reporting

senior an opportunity to describe the scope of duties which form the basis

for evaluating the MRO during the reporting period. The billet description

should not restate the prerequisites of the Marine’s MOS; it should highlight

for the reader of the report the nature of the billet and the MRO’s

significant responsibilities as they relate to the accomplishment of his or

her unit’s or organization’s mission during the reporting period.

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5 Jun 2023

4-17 Enclosure (2)

b. Process

(1) Given the report’s space limitations, the MRO’s billet

description must focus on the essential elements of his or her billet in

specific and concise terms.

(2) RSs must complete section B for all reports except extended

reports.

(3) At a minimum, the RS should describe those duties and

responsibilities considered most important; it should frame the RS’s

expectation of the MRO. It must focus on acceptable standards vice goals.

(4) Within 30 days of establishing the reporting relationship between

the RS and the MRO, the RS and MRO should meet to establish and formalize the

MRO’s billet description. The RS should ensure that the MRO begins a MROW.

(5) This does not mean that a billet description developed at the

start of the reporting period is inflexible. What appears in section B must,

by necessity, be a guideline; it is subject to adjustment, addition, and

deletion based upon the dynamic nature of any single reporting period.

(6) Section B does not necessarily remain the same from one reporting

period to the next.

(7) Section B is not a contract between RS and MRO, but a general

understanding between the two of the basic duties inherent to the billet.

c. Structure and Content

(1) RSs must restrict section B comments to the space provided; no

additional comments or addendum pages are authorized.

(a) Make entries using bulletized text format.

(b) Precede each entry by a distinctive mark (e.g., a circle or

dash).

(2) Entries will highlight the MRO’s significant primary, additional,

and special duties assigned by the RS.

(a) Limits on space require the RS to determine those areas

deemed most important for that reporting period.

(b) Billet descriptions for Marines in unique billets as

described in paragraph 3 of this chapter should highlight unique expectations

of this billet.

(3) When preparing this section:

(a) Omit superlative adjectives, needless statistics, and

imprecise phrasing.

(b) Make comments objective so as not to create any unintended

valuation of the particular billet.

MCO 1610.7B

5 Jun 2023

4-18 Enclosure (2)

(c) Normal capitalization rules apply. Do not use UPPERCASE,

underlining, "quotation marks," boldface, italics, or punctuation (#!&%?...)

in exclamation.

(4) Limit abbreviations and acronyms to those widely understood and

included in the service glossary of acronyms and terms in reference (m).

(5) As appropriate, use specific performance standards in section B.

Performance standards are part and parcel of the discussions between RS and

MRO. Such specifics are elements of the personal counseling program that the

RS conducts within the unit, forming the basis for a continuing program of

direction, discussion, guidance, and correction. Select the most significant

standards; do not try to list them all.

(6) Unique Billets: Reporting officials should highlight during the

initial counseling and include on the performance evaluation, their

expectations for duties that are unique to certain billets (i.e. Commanders,

Executive Officer, Base/Camp Commander, Student, Instructor, Aviator,

Planner). See paragraph 3 of this chapter.

d. Modifications to the Billet Description. An MRO’s billet description

is not an inflexible, unchanging element of the performance report and should

never be viewed as final.

(1) It is an integral, fundamental link to an effective PES and will

receive the greatest attention at the beginning of an evaluation period when

the MRO is new to a billet, and at the end of a marked period when the RS and

MRO review and update the billet description as appropriate.

(2) During the course of the reporting period, the RS can change or

modify the billet description. The completed billet description should

reflect significant duties and responsibilities performed by the MRO over the

course of the reporting period.

(3) To ensure understanding, the RS must, as soon as practical,

discuss any changes in the billet description with the MRO. The duties and

responsibilities list serves to guide the MRO, RS, and RO in the focus and

direction of the performance evaluation, and shall not tie the hands of the

RS in creating a professionally objective report of the MRO’s performance.

6. Instructions for Completing Section C (Billet Accomplishments)

a. Purpose. While section B concentrates on the MRO’s assigned duties,

the focus in section C is on what the MRO accomplished (the MRO’s results and

achievements). Section C must:

(1) Highlight the MRO’s accomplishments that the RS considers most

significant for the reporting period. (If applicable, reporting of adverse

performance should be reserved for sections D through H and in the section I

narrative documentation.)

(2) Complement the information contained in section B by providing an

accurate account of exactly what the Marine accomplished in the billet.

(3) Be objective rather than qualitative in nature.

MCO 1610.7B

5 Jun 2023

4-19 Enclosure (2)

(4) List only the results and achievements themselves and avoid all

reference to personal qualities or potential impact of the MRO’s

contributions.

Note: The RS will assess how well the Marine performed assigned duties in

sections D through I.

(5) Section C is not completed for extended and N/O reports.

b. Process. When MROs submit their section A data to their RS, they

should also submit a list of billet accomplishments. The MROW provides a

vehicle for this process. Additionally, the RS may find counseling notes and

unit input helpful in compiling a list of the Marine’s accomplishments for

the reporting period.

(1) Completing section C requires the RS to prioritize the Marine’s

accomplishments and contributions for the reporting period.

(2) Items in section C must relate directly to assigned duties even

though these responsibilities may not appear in section B.

Note: Do not reference the MRO’s participation as a member of a selection

board or court-martial.

c. Structure and Content

(1) RSs must restrict section C comments to the space provided; no

additional comments or addendum pages are authorized.

(a) Make entries using bulletized text format.

(b) Precede each entry by a distinctive mark (e.g., a circle or

dash).

(c) Do not address awards, other commendatory material, adverse

material, or disciplinary action in section C. The RS should address

commendatory and adverse items in justification comments for sections D

through H and in the section I narrative.

(2) Use section C to explain the results of the MRO’s execution of

his or her billet responsibilities during the reporting period.

(3) When preparing this section:

(a) Omit superlative adjectives, needless statistics, and

imprecise phrasing.

(b) Make comments objective, avoid creating any unintended

valuation of the particular billet.

(c) Normal capitalization rules apply. Do not use UPPERCASE,

underlining, "quotation marks," boldface, italics, or punctuation (#!&%?...)

in exclamation.

(4) Entries in section C should be short and direct, using words and

phrases commonly understood by most Marines. The RS should complete section

MCO 1610.7B

5 Jun 2023

4-20 Enclosure (2)

C with the reader in mind, avoiding the use of acronyms and terms specific to

one community or MOS.

(5) Unique Billets: Reporting officials should highlight the

accomplishment of duties that are unique to certain billets (i.e. Commanders,

Executive Officer, Base/Camp Commander, Student, Instructor, Aviator,

Planner). See paragraph 3 of this chapter.

7. Instructions for Completing Sections D, E, F, G, and H

a. General. The fitness report describes the "whole Marine" both on and

off duty. This picture goes beyond the MRO’s assigned duties (section B) and

what the Marine accomplished (section C); it also records the manner in which

the Marine discharged those duties and responsibilities. Sections D, E, F,

G, and H comprise 14 attributes that give the RS a broad cross-section of

areas to evaluate the MRO that the Marine Corps deems most important.

Note: The RS shall mark the attribute in section H N/O for all Marines who

do not have reporting official responsibilities.

(1) The report divides the 14 attributes into five sections:

(a) Mission accomplishment.

(b) Individual character.

(c) Leadership.

(d) Intellect and wisdom.

(e) Fulfillment of evaluation responsibilities

(2) Collectively, these attributes provide a clear picture of the

Marine’s demonstrated capacities, abilities, and character.

b. Performance-Anchored Rating Scales (PARS). Sections D, E, F, G, and

H include PARS for each of the 14 attributes that form the heart of the

fitness report.

(1) Performance-Anchored Rating Scales:

(a) Provide complete descriptors for each evaluated attribute.

For each attribute, the PARSs reflect:

1. The definition of the attribute.

2. Descriptions of levels of demonstrated performance

related to the attribute.

3. A marking gradient.

(b) Reduce the requirement for written comments, provide

objectivity and consistency, and center on Marine Corps expectations.

(c) Evaluate the MRO against definitive degrees of performance.

MCO 1610.7B

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4-21 Enclosure (2)

(2) Markings of "A" to "H" correspond to three scaled descriptions to

stimulate the RS’s cognitive reasoning in making the appropriate selection.

(3) The scales run from left to right; each attribute is distinctly

separate from the others.

c. Marking Philosophy. A marking philosophy refers to the weight a RS

assigns to the PARS for individual attributes. For example, a certain RS may

treat the “B” PAR as a below-average mark, the “C” PAR as an average mark,

the “D” PAR as an above-average mark, and so on.

(1) A marking philosophy serves two primary purposes:

(a) It provides RSs with a method to measure the efforts and

abilities of Marines across the 14 attributes.

(b) It serves as a practical scale that, when explained at the

onset of the reporting relationship, and when coupled with PARS criteria,

objectively communicates a RS’s expectations.

(2) Marking philosophies are unique to individual RSs.

(3) The PARS descriptors provide the framework for RSs to develop

their own marking philosophy. Once a RS has decided on a marking philosophy,

they must maintain that same marking philosophy for all ranks and all MOSs

for the entirety of their career. If a RS were to change their marking

philosophy mid-career it would have drastic effects on the Marines for whom

they had previously written fitness reports.

(4) The performance evaluation process has the potential to be a

subjective process. It is the RS’ responsibility to eliminate as much

subjectivity as possible by developing objective criteria, similar to the

provided “PARS descriptors,” for each individual PAR for all 14 attributes.

(a) For example, a RS, keeping his or her marking philosophy in

mind, must set criteria for what rates an A, B, C, D, E, F, and G PAR for the

“Performance” attribute for a Sergeant, Staff Sergeant, Gunnery Sergeant,

etc. They must then repeat this process for the remaining 13 attributes.

(b) Unlike a RS’s marking philosophy, PAR criteria will not

remain the same for all ranks, or all MOSs/billets. The RS’s PAR criteria

must be adapted for each rank and each MOS/billet.

1. For example, the criteria that warrants a “D” attribute

mark for the “Leading Subordinates” attribute of a sergeant with an infantry

MOS must be kept in perspective of the billet the MRO has been placed in, and

the MRO’s exhibited effort within that billet. It is unlikely that the

billet a sergeant with an administrative MOS is going to be placed in is

going to be identical to the billet that an infantry sergeant is placed in.

In other words, you are not going to expect the administrative sergeant to be

an expert at leading squad-level field exercises and effective squad-level

fields of fire; similarly, you would not expect an infantry sergeant to be an

expert at verifying unit diary entries and appropriately tasking Marine Corps

Total Force Structure responsibilities.

2. The same rationale applies for Marines of different

ranks. If “D” denotes above-average performance within a RS’s profile, then

MCO 1610.7B

5 Jun 2023

4-22 Enclosure (2)

it should do so regardless of the MRO’s rank; however, the criteria that

justifies the “D” attribute mark for a staff sergeant is going to be much

different than the criteria that justifies that same mark for a master

sergeant.

Note: If a RS does not establish distinct PAR criteria for each separate

rank, then inflation will be rampant amongst the higher ranking profiles.

(c) In order to establish accurate PAR criteria that will remain

valid throughout the RS’s career, it is essential that reporting officials:

1. Thoroughly understand an MRO’s billet and

responsibilities.

2. Receive mentoring from experienced Marines on realistic

PAR criteria for all 14 attributes for all ranks.

(5) For each attribute the RS must, at a minimum, give consideration

to the individual’s grade, experience within grade, and accumulated

experience as a Marine.

(6) There is no place for "welcome aboard" reports or other

techniques that skew performance records.

(7) Fitness reports document performance during a defined period for

a specific set of duties and responsibilities as defined in the billet

description.

(8) All Marines grow personally and professionally, but each does so

within the bounds of their personal ability. The Marine, by individual

performance over the course of a career, develops a record on his or her own

merits.

(9) Few Marines can excel in all aspects of their duties. A Marine

who is an exceptional leader could be only average in writing skills or

knowledge. A Marine who displayed decisiveness in one billet may display

hesitancy in another. Only accurate evaluations of each case in the context

of time and circumstance will provide the CMC a clear picture of an

individual.

(10) A Marine for whom an RS can find no deficiencies in a given area

is not, by definition or default, a Marine deserving an "F" or "G" marking;

the MRO may well be a solid, commendable "B" or "C".

(11) The purpose of sections D, E, F, G, and H is not to find fault,

nor is it to exaggerate the competence of individuals, but rather to

objectively evaluate Marines on their own merits. Attribute grades should be

earned, not given; they should reflect the MRO’s exhibited efforts and

results; the marks should not be based on a preconceived or artificial

fitness report average.

(12) RSs must not inflate performance. The CMC (MMRP-30) will

scrutinize RSs’ grading histories in accordance with chapter 8, paragraph 13

and return noncompliant reports.

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4-23 Enclosure (2)

d. Marking Procedures. The RS must:

(1) Review the descriptors in each PARS thoroughly.

(2) Determine the position on the scale that best reflects the

performance or behavior of the MRO during the evaluation period. Grades are

earned by the MRO’s displayed efforts and apparent results; they are not

given to attain a perceived fitness report average or relative value.

e. Mandatory Justifications. All "A," "F," or "G" marks require written

justification in the block provided below each section. Do not justify "B,"

"C," "D," "E," or "H" marks.

(1) Discussion

(a) Unacceptable Performance. An "A" in any of the attributes

constitutes an unsatisfactory marking and renders the entire report adverse

(see paragraph 4e(1) of this chapter and chapter 5).

1. A single event or action may be significant enough to

support an unsatisfactory marking.

2. The RS must specifically address the unacceptable

performance or deficiency and the conditions under which it occurred in the

"JUSTIFICATION" space provided.

(b) Distinguished (Exceptional) Performance. The scaled measures

"F" and "G" describe exceptional, sustained performance throughout the

reporting period.

1. Rarely should isolated incidents, of themselves, merit a

marking in either of these blocks.

2. Marines marked under "G" should reflect “a truly

extraordinary level of performance rarely observed…”; the few, truly

extraordinary Marines observed during the course of one’s career. This mark

demands significant justification to support such a determination.

(2) Administration

(a) Normal capitalization rules apply. Do not use UPPERCASE,

underlining, "quotation marks," boldface, italics, and punctuation (#!&%?...)

in exclamation.

(b) Reporting Seniors (RSs) must:

1. Use an addendum page when additional space is needed for

justifying an "A", "F", or "G" mark.

2. Use an addendum page when more than one attribute in a

section requires justification for an "A", "F" or "G" mark; identify the

attribute being addressed D-1, D-2, etc., as applicable.

(c) Support justification for superior markings with concrete

examples that reflect the MRO’s efforts and accomplishments of the subject

trait or characteristic over the course of the reporting period.

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4-24 Enclosure (2)

1. Since the category description tells how it was done, the

justification narrative is what was done – concrete examples without

exaggeration.

2. A one-time accomplishment, unless of such noteworthy

character as to be appropriate, does not justify an "F" or "G" marking.

(d) Justifications must withstand three tests; they must be:

1. Verifiable.

2. Substantive.

3. Quantifiable (where possible).

(e) In the case of an adverse marking, the justification must

clearly describe the nature and conditions of the observed poor performance

with appropriate clarity and breadth to support the mark.

f. Not Observed (N/O). The RS should mark block "H" for those instances

when the period of observation precludes an accurate assessment. N/O marks

should be the exception.

8. Section D - Mission Accomplishment

a. General

(1) Reporting officials should begin every performance evaluation by

asking themselves these fundamental questions:

(a) On the basis of the duties I assigned over the course of this

reporting period, how well did the MRO perform?

(b) How efficient was the MRO in using the resources at their

disposal?

(c) How would I assess this Marine’s level of proficiency in the

skills needed for this particular billet?

(2) In section D, Mission Accomplishment, the RS provides the CMC

answers to the above questions.

(a) These assessments give an overall picture of an evaluated

Marine’s ability and success getting the job done during the reporting

period.

(b) Mission Accomplishment addresses both the ends (results) and

the means (how the MRO achieved those results). Section D contains two

evaluated attributes that are distinct, separate components of Mission

Accomplishment, which, when taken together, provide a balanced overall

picture of the Marine: Performance and Proficiency.

b. Performance

(1) Definition. Results achieved during the reporting period. How

well those duties inherent to a Marine’s billet, plus all additional duties,

formally and informally assigned, were carried out. Reflects a Marine’s

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4-25 Enclosure (2)

aptitude, competence, and commitment to the unit’s success above personal

reward. Indicators are time and resource management, task prioritization,

and tenacity to achieve positive ends consistently.

(2) Scaled Measurements

(a) "B" marking - Meets requirements of billet and additional

duties. Aptitude, commitment, and competence meet expectations. Results

maintain status quo.

(b) "D" marking - Consistently produces quality results while

measurably improving unit performance. Habitually makes effective use of

time and resources. Improves billet procedures and products. Positive

impact extends beyond billet expectations.

(c) "F" marking - Results far surpass expectations. Recognizes

and exploits new resources; creates opportunities. Emulated; sought after as

expert with influence beyond unit. Impact significant; innovative approaches

to problems produce significant gains in quality and efficiency.

(3) Discussion

(a) Performance is a comparison of results versus expectations.

Every leader has the responsibility to clearly identify expected standards of

performance when assigning tasks. The RS must:

1. Ensure that the MRO understands those standards.

2. Use performance standards as a gauge in measuring

results. Whereas some subordinates fall short of our expectations, others

consistently meet or even surpass what we expect of them.

(b) With performance, the RS makes an overall assessment of the

Marine’s level of accomplishments during the reporting period. This

evaluation takes into account what the Marine had to work with (budget,

personnel, material) in accomplishing the tasks assigned and how efficiently

and economically the MRO employed his or her available resources.

(c) In addition, answers to the following questions will help

determine the appropriate Performance mark:

1. How effective was the MRO in managing time?

2. How thorough was the MRO in ensuring the job was done

right every time?

(d) What kind of impact did the MRO’s personal performance have

within and outside the unit?

c. Proficiency

(1) Definition. Demonstrates technical knowledge and practical skill

in the execution of the Marine’s overall duties. Combines training,

education, and experience. Translates skills into actions which contribute

to accomplishing tasks and missions. Imparts knowledge to others. Grade

dependent.

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4-26 Enclosure (2)

(2) Scaled Measurements

(a) "B" marking - Competent. Possesses the requisite range of

skills and knowledge commensurate with grade and experience. Understands and

articulates basic functions related to mission accomplishment.

(b) "D" marking - Demonstrates mastery of all required skills.

Expertise, education and experience consistently enhance mission

accomplishment. Innovative troubleshooter and problem solver. Effectively

imparts skills to subordinates.

(c) "F" marking - True expert in field. Knowledge and skills

impact far beyond those of peers. Translates broad-based education and

experience into forward thinking, innovative actions. Makes immeasurable

impact on mission accomplishment. Peerless teacher, selflessly imparts

expertise to subordinates, peers, and seniors.

(3) Discussion

(a) Proficiency is the MRO’s skill level. Some skills, such as

writing ability and time management, are common to many different types of

billets. Other skills relate specifically to particular billets and billet

MOSs. Reference (s) identifies specific grade-dependent skill levels that

the CMC expects Marines to maintain.

Note: Use this attribute to assess the aeronautical ability and aircraft-

specific tactical proficiency of Marine aviators as appropriate.

1. Leaders can measure these skills in a fairly objective

manner. Directives do not formally define all job-related skills; for those

not defined, the RS must rely on his or her own technical expertise and

knowledge of the billet requirements to determine a Marine’s proficiency.

2. When evaluating proficiency, the RS must consider all the

skills relevant to the Marine’s billet and assess the MRO’s skill level based

on observed performance.

3. The RS has the obligation to provide the MRO the tools to

avoid failure (i.e., proper direction, necessary performance counseling, and

the resources to get the job done).

(b) Though closely related, performance and proficiency each

warrant independent evaluation. A Marine under an RS’s charge may be

performing satisfactorily in his or her daily duties, but lacks individual

skills. Fellow Marines may be carrying the extra load, covering for a

weakness in individual proficiency in order not to hurt the section or

platoon. Conversely, one of the RS’s Marines may not have met his or her

expectations for performance, even though they clearly have the necessary

skills for the job. This Marine, for whatever reason, lacks the motivation

to fully apply individual talents and get the job done right.

(c) Example. SSgt Smith is an enlisted recruiter at Recruiting

Substation (RSS) Norfolk, Virginia. This is his first tour on recruiting

duty, and he’s been on the job for about 8 months, since completing recruiter

school. As the Commanding Officer, Recruiting Station (RS) Richmond, you are

SSgt Smith’s reporting senior and his annual fitness report is due.

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4-27 Enclosure (2)

1. You measure the success of your recruiters primarily on

two key indicators: production and basic training completion rate. Smith’s

"production" - his ability to meet his assigned recruiting goals - has

generally been satisfactory, although he fell below production goals two

months during this reporting period. Smith’s basic training completion rate

- how well his recruits fare at Parris Island - is among the lowest in your

command.

2. You dispatched a training team from your headquarters

about halfway through this reporting period to help Smith identify and

correct problem areas affecting his production. Two months ago you

personally visited Smith at his office, went along on a home interview with a

potential applicant, and spoke at length with his SNCOIC about Smith’s

performance. From all that you have heard and can observe, Smith handles

himself well when conducting interviews, and seems better organized than a

good many of your more experienced recruiters. Overall, however, he cannot

seem to meet the objectives you have laid out for him.

(d) Explanation. In the situation above, while SSgt Smith’s

performance was clearly not up to par with your expectations, his proficiency

- his skill level - remained high. Your markings in the performance

attribute should not influence your markings under proficiency. SSgt Smith

rates a fairly high marking in this particular attribute - his demonstrated

mastery of those skills required to perform his duties would likely warrant a

marking of "C" or "D".

1. Proficiency or skill level is observable. Marines

demonstrate their proficiency on the job, and we can measure their expertise

by watching them in action.

2. Performance, on the other hand, focuses on the results

achieved. In assessing performance we consider only the outcome, rather than

the means of achieving those results.

9. Section E - Individual Character

a. General

(1) These attributes distinguish the Marine as an individual and are

of the greatest interest to the Marine Corps. Individual Character completes

the picture of a "whole Marine."

(2) Sections D, F, and G measure qualities that focus on getting the

job done. The Individual Character section focuses on measurable traits of

the MRO’s individual character such as distinctive mental, physical, moral,

and behavioral qualities that each Marine needs. This section contains three

attributes: Courage; Effectiveness under stress; and Initiative.

b. Courage

(1) Definition. Moral and physical strength to overcome danger,

fear, difficulty or anxiety. Personal acceptance of responsibility and

accountability, placing conscience over competing interests regardless of

consequences. Conscious, overriding decision to risk bodily harm or death to

accomplish the mission or save others. The will to persevere despite

uncertainty.

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4-28 Enclosure (2)

(2) Scaled Measurements

(a) "B" marking - Demonstrates inner strength and acceptance of

responsibility commensurate with scope of duties and experience. Willing to

face moral or physical challenges in pursuit of mission accomplishment.

(b) "D" marking - Guided by conscience in all actions. Proven

ability to overcome danger, fear, difficulty or anxiety. Exhibits bravery in

the face of adversity and uncertainty. Not deterred by morally difficult

situations or hazardous responsibilities.

(c) "F" marking - Uncommon bravery and capacity to overcome

obstacles and inspire others in the face of moral dilemma or life-threatening

danger. Demonstrated under the most adverse conditions. Selfless. Always

places conscience over competing interests regardless of physical or personal

consequences.

(3) Discussion. Courage has two components: moral and physical.

Too often, courage connotes only physical bravery, especially to junior

Marines.

(a) Reporting officials should consider moral courage of equal

importance to physical bravery. In peacetime, a Marine has more

opportunities to display moral courage than physical courage, and has a duty

to do so.

(b) Physical courage is possible in specific instances, such as

on the battlefield or in emergencies.

(c) Tests involving moral courage occur in wartime, peacetime,

and in everyday life. Examples include but are not limited to:

1. Delivering bad news to a commander or disagreeing with a

senior.

2. Addressing a military appearance/weight problem with a

close subordinate.

3. Counseling subordinates honestly.

4. Assigning Marines to required life-threatening missions.

5. Resisting negative peer pressure.

6. Maintaining integrity when facing a moral dilemma.

(d) Regardless of the type of courage displayed, a Marine

exhibiting courage places others’ needs above his or her own.

c. Effectiveness Under Stress

(1) Definition. Thinking, functioning, and leading effectively under

conditions of physical and/or mental pressure. Maintaining composure

appropriate for the situation, while displaying steady purpose of action,

enabling one to inspire others while continuing to lead under adverse

conditions. Physical and emotional strength, resilience, and endurance are

elements.

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(2) Scaled Measurements

(a) "B" marking - Exhibits discipline and stability under

pressure. Judgment and effective problem-solving skills are evident.

(b) "D" marking - Consistently demonstrates maturity, mental

agility, and willpower during periods of adversity. Provides order to chaos

through the application of intuition, problem-solving skills, and leadership.

Composure reassures others.

(c) "F" marking - Demonstrates seldom-matched presence of mind

under the most demanding circumstances. Stabilizes any situation through the

resolute and timely application of direction, focus, and personal presence.

(3) Discussion. Effectiveness under stress means working well under

pressure.

(a) It requires strength and stamina - physical and mental - and

has two results: mission success and inspiring others.

(b) The ability to maintain focus on the task at hand enables

both mission success and the ability to inspire others.

(c) Effectiveness under stress is not the same as courage.

1. Courage involves actions where the Marine has overcome

fear and obstacles in order to accomplish the mission.

2. Effectiveness under stress involves presence of mind

under adverse conditions, retaining mission focus and continuing to function.

Examples include but are not limited to:

a. Battalion S-6 officer repeatedly working through

losses of communication during operational exercises or contingencies.

b. Marine Security Guard detachment commander

maintaining mission focus during civil strife, unrest, and direct action

against U.S. property and citizens.

c. Base facilities chief responding to a natural

disaster involving destruction of property and loss of life.

d. Initiative

(1) Definition. Action in the absence of specific direction. Seeing

what needs to be done and acting without prompting. The instinct to begin a

task and follow through energetically on one’s own accord. Being creative,

proactive and decisive. Transforming opportunity into action.

(2) Scaled Measurements

(a) "B" marking - Demonstrates willingness to take action in the

absence of specific direction. Acts commensurate with grade, training, and

experience.

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4-30 Enclosure (2)

(b) "D" marking - Self-motivated and action-oriented. Foresight

and energy consistently transform opportunity into action. Develops and

pursues creative, innovative solutions. Acts without prompting. Self-

starter.

(c) "F" marking - Highly motivated and proactive. Displays

exceptional awareness of surroundings and environment. Uncanny ability to

anticipate mission requirements and quickly formulate original, far-reaching

solutions. Always takes decisive, effective action.

(3) Discussion. Initiative is acting without being told.

(a) Initiative permits the Marine to seize circumstances and

achieve mission success.

(b) Without initiative, a Marine merely reacts to events.

Initiative enables the Marine to identify or create opportunities and exploit

them.

(c) Initiative differs from boldness: initiative enables the

Marine to seize control over events in a preemptive manner; boldness is

decisive action.

(d) Judgment might improve as a Marine gains experience and

years, but initiative is unique and does not necessarily increase with age.

10. Section F - Leadership

a. General. Leadership is the primal force that drives all military

organizations. Leaders at all levels are essential to mission

accomplishment. The quality of its leadership will determine the overall

value of the force.

(1) Identifying effective leaders is a primary goal of the fitness

report. While most achieve the missions tasked, some do not. Most

leadership styles are obvious at first glance. Others take much longer to

become apparent, but are no less effective. The Marine Corps recognizes many

leadership styles as effective.

(2) This section focuses on the most important aspects of leadership.

Each evaluated area serves to provide information that gives a more

comprehensive picture of the individual’s effectiveness as a leader. The

overall view provides an understanding of the individual’s leadership style.

The section has five attributes: Leading subordinates; Developing

subordinates; Setting the example; Ensuring well-being of subordinates; and

Communication skills.

(3) Reporting officials must view the term “subordinates” in a

generic sense. Certain billets will not have individuals directly under the

MRO’s charge; however, this does not mean the MRO does not exhibit these

traits in executing day-to-day responsibilities. All sergeants and above are

leaders and have leadership responsibilities regardless of their billets.

(4) Leaders set the tone and must foster a climate of "equal

opportunity" within their units by optimally integrating all members of the

team to accomplish the mission regardless of race, religion, ethnic

background, or gender.

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4-31 Enclosure (2)

b. Leading Subordinates

(1) Definition. The inseparable relationship between leader and led.

The application of leadership principles to provide direction and motivate

subordinates. Using authority, persuasion, and personality to influence

subordinates to accomplish assigned tasks. Sustaining motivation and morale

while maximizing subordinates’ performance.

(2) Scaled Measurements

(a) "B" marking - Engaged; provides instructions and directs

execution. Seeks to accomplish mission in ways that sustain motivation and

morale. Actions contribute to unit effectiveness.

(b) "D" marking - Achieves a highly effective balance between

direction and delegation. Effectively tasks subordinates and clearly

delineates standards expected. Enhances performance through constructive

supervision. Fosters motivation and enhances morale. Builds and sustains

teams that successfully meet mission requirements. Encourages initiative and

candor among subordinates.

(c) "F" marking - Promotes creativity and energy among

subordinates by striking the ideal balance of direction and delegation.

Achieves highest levels of performance from subordinates by encouraging

individual initiative. Engenders willing subordination, loyalty, and trust

that allow subordinates to overcome their perceived limitations. Personal

leadership fosters highest levels of motivation and morale, ensuring mission

accomplishment even in the most difficult circumstances.

(3) Discussion. Assessing leadership is difficult, particularly

those styles that are not always immediately obvious.

(a) Better leaders employ varied methods to get the best from

their subordinates.

(b) They lead through the quiet times and not just the busy

activities.

(c) This attribute assesses the MRO’s achievements in terms of

applied leadership; success should manifest itself in increased subordinate

and unit performance.

(d) The scope of an individual’s leadership expands further than

the number of people under his or her immediate charge; it is also a measure

of how one inspires, directs, influences, and persuades others by words and

deeds. These qualities can be assessed even when the MRO is not filling a

“formal” leadership billet.

c. Developing Subordinates

(1) Definition. Commitment to train, educate, and challenge all

Marines regardless of race, religion, ethnic background, or gender.

Mentorship. Cultivating professional and personal development of

subordinates. Developing team players and esprit de corps. Ability to

combine teaching and coaching. Creating an atmosphere tolerant of mistakes

in the course of learning.

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(2) Scaled Measurements

(a) "B" marking - Maintains an environment that allows personal

and professional development. Ensures subordinates participate in all

mandated development programs.

(b) "D" marking - Develops and institutes innovative programs, to

include PME, that emphasize personal and professional development of

subordinates. Challenges subordinates to exceed their perceived potential

thereby enhancing unit morale and effectiveness. Creates an environment

where all Marines are confident to learn through trial and error. As a

mentor, prepares subordinates for increased responsibilities and duties.

(c) "F" marking - Widely recognized and emulated as a teacher,

coach and leader. Any Marine would desire to serve with this Marine because

they know they will grow personally and professionally. Subordinate and unit

performance far surpassed expected results due to MRO’s mentorship and team

building talents. Attitude toward subordinate development is infectious,

extending beyond the unit.

(3) Discussion. This attribute seeks to assess the leader’s capacity

to "fine-tune" the team. Given that most leaders will achieve basic

proficiency in the training of their unit, you can best judge exceptions in

this area by the degree of honing that the leader achieves. The following

questions provide assistance:

(a) Does the Marine seek to prepare subordinates to assume

greater responsibility at short notice?

(b) Does the Marine challenge subordinates to seek their own

knowledge and develop their analytical skills?

(c) Does the Marine tolerate honest mistakes, and pace the

program on the development of subordinates, rather than on the achievement of

objectives; or, in the words of General Lejeune, "Does the leader teach and

coach, or simply instruct?"

(d) Does the Marine develop and implement a PME program that

emphasizes attendance to required PME prior to promotion eligibility?

d. Setting The Example

(1) Definition. The most visible facet of leadership: how well a

Marine serves as a role model for all others. Personal action demonstrates

the highest standards of conduct, ethical behavior, fitness, and appearance.

Bearing, demeanor, and self-discipline are elements.

(2) Scaled Measurements

(a) "B" marking - Maintains Marine Corps standards for

appearance, weight, and uniform wear. Sustains required level of physical

fitness. Adheres to the tenets of the Marine Corps core values.

(b) "D" marking - Personal conduct on and off duty reflects

highest Marine Corps standards of integrity, bearing, and appearance.

Character is exceptional. Actively seeks self-improvement in wide-ranging

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4-33 Enclosure (2)

areas. Dedication to duty and professional example encourage others’ self-

improvement efforts.

(c) "F" marking - Model Marine, frequently emulated. Exemplary

conduct, behavior, and actions are tone-setting. An inspiration to

subordinates, peers, and seniors. Remarkable dedication to improving self

and others.

(3) Discussion. Leadership depends on personal credibility and a

commitment to excellence.

(a) Leaders who do not demonstrate self-discipline, personal

organization, physical fitness, and respect for the Corps fail to fully meet

the responsibility of their offices.

(b) Beyond the physical aspects of leadership, being fully

knowledgeable in the directives that guide appearance, fitness, conduct, and

other areas is essential in creating the aura of authority.

(c) Paramount is a personal commitment to our core values; a

belief that these values are central to the Corps’ ethos and status in

American society. The health and vitality of the Corps’ uniqueness depends

on it.

e. Ensuring Well-Being Of Subordinates

(1) Definition. Genuine interest in the well-being of Marines.

Efforts enhance subordinates’ ability to concentrate/focus on unit mission

accomplishment. Concern for family readiness is inherent. The importance

placed on welfare of subordinates is based on the belief that Marines take

care of their own.

(2) Scaled Measurements

(a) "B" marking - Deals confidently with issues pertinent to

subordinate welfare and recognizes suitable courses of action that support

subordinates’ well-being. Applies available resources, allowing subordinates

to effectively concentrate on the mission.

(b) "D" marking - Instills and/or reinforces a sense of

responsibility among junior Marines for themselves and their subordinates.

Actively fosters the development of and uses support systems for subordinates

which improve their ability to contribute to unit mission accomplishment.

Efforts to enhance subordinate welfare improve the unit’s ability to

accomplish its mission.

(c) "F" marking - Noticeably enhances subordinate well-being,

resulting in a measurable increase in unit effectiveness. Maximizes unit and

base resources to provide subordinates with the best support available.

Proactive approach serves to energize unit members to "take care of their

own," thereby correcting potential problems before they can hinder

subordinates’ effectiveness. Widely recognized for techniques and policies

that produce results and build morale. Builds strong family atmosphere.

Puts motto “Mission first, Marines always” into action.

(3) Discussion. From their first days in training, Marines learn the

imperative of taking care of their subordinates. The phrase "Marines take

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4-34 Enclosure (2)

care of their own" captures the spirit of this facet of leadership. The

primary reason for this emphasis is the time-tested observation that military

units perform better when their leadership looks to the well-being of their

members.

(a) A leader’s efforts in ensuring subordinates’ welfare and

their families’ quality of life reduces the Marines’ burden, allowing them to

concentrate more effectively on accomplishing the unit’s mission. A concern

is that a leader’s efforts may be so aggressive that Marines get the

impression that the leader will always fix their problems for them.

(b) The leader’s policies and actions must instill a sense of

personal responsibility among junior Marines for themselves and their

subordinates.

(c) Efforts to ensure subordinate welfare should never take

priority over or come at the expense of the unit’s mission or effectiveness.

Taking care of Marines is inherent to accomplishing the mission.

f. Communication Skills

(1) Definition. The efficient transmission and receipt of thoughts

and ideas that enable and enhance leadership. Equal importance given to

listening, speaking, writing, and critical reading skills. Interactive,

allowing one to perceive problems and situations, provide concise guidance,

and express complex ideas in a form easily understood by everyone. Allows

subordinates to ask questions, raise issues and concerns, and venture

opinions. Contributes to a leader’s ability to motivate as well as counsel.

(2) Scaled Measurements

(a) "B" marking - Skilled in receiving and conveying information.

Communicates effectively in performance of duties.

(b) "D" marking - Clearly articulates thoughts and ideas,

verbally and in writing. Communication in all forms is accurate,

intelligible, concise, and timely. Communicates with clarity and verve,

ensuring understanding of intent or purpose. Encourages and considers the

contributions of others.

(c) "F" marking - Highly developed facility in verbal

communication. Adept in composing written documents of the highest quality.

Combines presence and verbal skills that engender confidence and achieve

understanding irrespective of the setting, situation, or size of the group

addressed. Displays an intuitive sense of when and how to listen.

(3) Discussion. The ability to communicate is vital.

(a) Without this skill orders may be misunderstood, directives

may be confused, and the potency of good leadership becomes diluted.

(b) This is an everyday skill that all Marines must practice and

refine.

(c) Skill in listening to - and hearing - what others offer is as

important as what we say or write.

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11. Section G - Intellect and Wisdom

a. General. Ultimately, leadership depends on decision making; the

quality of a leader’s judgment enhances decision making. Marines can improve

their skill in both areas through individual personal effort to increase and

expand their knowledge base.

(1) We measure a Marine’s intellect and wisdom indirectly through

three assessed attributes: PME; Decision making-ability; and Judgment.

(2) The Intellect and Wisdom section measures the MRO’s efforts to

grow intellectually and to use the knowledge gained to benefit both personal

and unit performance.

(a) The assessment of intellectual efforts and performance

provides a critical indicator of an MRO’s ability to learn and reason, as

well as the capacity for knowledge and understanding.

(b) Most importantly, this assessment highlights the MRO’s

ability to use intellectual skills to make viable and timely decisions.

b. Professional Military Education (PME)

(1) Definition. Commitment to intellectual growth in ways beneficial

to the Marine Corps. Increases the breadth and depth of warfighting and

leadership aptitude. Resources include resident schools; professional

qualifications and certification processes; non-resident and other extension

courses; civilian educational institution coursework; a personal reading

program that includes (but is not limited to) selections from the Marine

Corps Professional Reading Program; participation in discussion groups and

military societies; and involvement in learning through new technologies.

(2) Scaled Measurements

(a) "B" marking - Maintains currency in required military skills

and related developments. Has completed or is enrolled in appropriate level

of PME for grade and level of experience. Recognizes and understands new and

creative approaches to service issues. Remains abreast of contemporary

concepts and issues.

(b) "D" marking - PME outlook extends beyond MOS and required

education. Develops and follows a comprehensive personal program which

includes broadened professional reading and/or academic course work; advances

new concepts and ideas.

(c) "F" marking - Dedicated to lifelong learning. As a result of

active and continuous efforts, widely recognized as an intellectual leader in

professionally related topics. Makes time for study and takes advantage of

all resources and programs. Introduces new and creative approaches to

service issues. Engages in a broad spectrum of forums and dialogues.

(3) Discussion. While an all-around education is important, the

subjects that our Marines concentrate on that can improve their leadership

and warfighting abilities are of most concern.

(a) It is imperative that leaders encourage Marines to better

themselves through the study of military-related topics.

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4-36 Enclosure (2)

(b) Many times when we think of PME we automatically focus on the

Marine Corps College of Distance Education and Training (CDET) courses. The

PME attribute measures much more, and includes all efforts to increase

understanding of the military art. PME can be as varied as:

1. Resident schools (e.g., the Staff NCO Academy or

Expeditionary Warfare School).

2. Studies in preparation for a MAWTS-1 or Top Gun

certification course.

3. Marine Corps and other service non-resident courses, CDET

courses, and other service or government agency extension courses.

4. Personal reading program and/or participation in

professional military societies and/or discussion groups.

5. Civilian education courses that allow Marines to improve

their military-useful skills, such as diesel engine repair, leadership,

communications, or software engineering. This type of education is generally

associated with Electronic Based Distance Learning credit for reserve

Marines, and enhances unit mobilization readiness.

(c) PME does not include civilian education programs that do not

enhance a Marine’s leadership, warfighting acumen, or MOS skills.

Note: The RS may highlight an MRO’s participation in non-PME civilian

education programs in section I as deemed appropriate.

c. Decision-Making Ability

(1) Definition. Viable and timely problem solution. Contributing

elements are judgment and decisiveness. Decisions reflect the balance

between an optimal solution and a satisfactory, workable solution that

generates tempo. Decisions are made within the context of the commander’s

established intent and the goal of mission accomplishment. Anticipation,

mental agility, intuition, and success are inherent.

(2) Scaled Measurements

(a) "B" marking - Makes sound decisions leading to mission

accomplishment. Actively collects and evaluates information and weighs

alternatives to achieve timely results. Confidently approaches problems;

accepts responsibility for outcomes.

(b) "D" marking - Demonstrates mental agility; effectively

prioritizes and solves multiple complex problems. Analytical abilities

enhanced by experience, education, and intuition. Anticipates problems and

implements viable, long-term solutions. Steadfast, willing to make difficult

decisions.

(c) "F" marking - Widely recognized and sought after to resolve

the most critical, complex problems. Seldom matched analytical and intuitive

abilities; accurately foresees unexpected problems and arrives at well-timed

decisions despite fog and friction. Completely confident approach to all

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problems. Masterfully strikes a balance between the desire for perfect

knowledge and greater tempo.

(3) Discussion. The difference between leaders and followers is

that, while both may make decisions, we hold the former accountable for them.

(a) Leadership is decision-making.

1. We expect all leaders to be capable of solving problems

and making decisions, and some are certainly better at it than others.

2. More often than not, because of time constraints, leaders

must make decisions with incomplete information.

3. We rely on our self-confidence and strength of conviction

when faced with making decisions based upon limited information.

4. Markings in this section should reflect competence in

making not only routine decisions, but also those decisions of greater

importance with far-reaching consequences.

(b) Decision-making ability also measures the quality and

timeliness of the decisions themselves, taking into account the time and

information available to the Marine.

1. Do not confuse willingness to make more difficult

decisions in a timely manner with hasty, "snap" judgments.

2. Marines who tend to make snap judgments frequently

neglect available information and often fail to consider the possible

consequences of their decisions.

(c) Some situations require quick decisions in order to take full

advantage of fleeting opportunities. Other situations call for a more

prudent, methodical approach, allowing one the time to collect and examine

more information before reaching a decision. Still others will be made in

times of uncertainty when it would be safer and easier to either postpone a

decision or avoid it altogether.

(d) An important aspect of decision-making is the Marine’s

intuitive ability to distinguish between these various situations and with

logical reasoning, act accordingly with resolve.

d. Judgment

(1) Definition. The discretionary aspect of decision-making. Draws

on core values, knowledge, and personal experience to make wise choices.

Comprehends the consequences of contemplated courses of action.

(2) Scaled Measurements

(a) "B" marking - Majority of judgments are measured,

circumspect, relevant, and correct.

(b) "D" marking - Decisions are consistent and uniformly correct,

tempered by consideration of their consequences. Able to identify, isolate,

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4-38 Enclosure (2)

and assess relevant factors in the decision making process. Opinions sought

by others. Subordinates personal interests in favor of impartiality.

(c) "F" marking - Decisions reflect exceptional insight and

wisdom beyond this Marine’s experience. Counsel sought by all; often an

arbiter. Consistent, superior judgment inspires the confidence of seniors.

(3) Discussion. While the PME and decision making ability attributes

help to describe the intellectual performance and capacity of the Marine,

they provide an incomplete picture without a measure of judgment.

(a) Judgment is an essential element of intellect; without it the

Marine has only two of the needed tools to work with: education and the

capacity to make decisions.

(b) Judgment is the vehicle that allows the Marine to use those

tools in a discretionary manner and make the right decision or offer the best

option.

(c) Judgment takes an even more critical role as the Marine Corps

increases its reliance on subordinates who can operate effectively under

decentralized command and control, relying on commander’s intent, mission-

type orders, and sometimes difficult rules of engagement.

(4) The difference between Judgment and Decision-Making Ability.

Though closely related, judgment and decision-making ability each warrant

independent evaluation. Some Marines exhibit common sense, but have trouble

reaching a decision. They lack confidence in making a call and do not

balance good judgment with effective decision-making. Other Marines never

shy away when a situation calls for a decision, but they do not think the

situation through before they act. They make rash decisions that rarely

produce the expected result and compounding enthusiastic, but poor, decision-

making.

12. Section H - Fulfillment of Evaluation Responsibilities

a. Purpose. Accomplishing the objectives of the PES per the provisions

of this Order is the responsibility of every reporting official. Section H:

(1) Measures the level to which reporting officials fulfill their

responsibilities.

(2) Establishes a direct method of ensuring that reporting officials

accomplish the objectives of the PES by evaluating their efforts to submit

accurate, timely, and uninflated evaluations.

(3) As a stand-alone evaluated area, it highlights the importance of

accurate, uninflated, and timely reporting.

(4) Must be marked N/O for all enlisted Marines, except for the few

individuals specifically authorized by HQMC to act as reporting officials

through an exception to policy letter.

b. Definition. The extent to which the MRO, serving as a reporting

official, conducted, or required others to conduct, accurate, uninflated, and

timely evaluations.

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c. Scaled Measurements

(1) "B" marking - Occasionally submitted untimely or administratively

incorrect evaluations. As RS, submitted one or more reports that contained

inflated markings. As RO, concurred with one or more reports from

subordinates that were returned by HQMC for inflated marking.

(2) "D" marking - Prepared uninflated evaluations which were

consistently submitted on time. Evaluations accurately described performance

and character. Evaluations contained no inflated markings. No reports

returned by RO or HQMC for inflated marking. No subordinates’ reports

returned by HQMC for inflated marking. Few, if any, reports were returned by

RO or HQMC for administrative errors. Section Cs were void of superlatives.

Justifications were specific, verifiable, substantive, and where possible,

quantifiable and supported the markings given.

(3) “F" marking - No reports submitted late. No reports returned by

either RO or HQMC for administrative correction or inflated markings. No

subordinate reports returned by HQMC for administrative correction or

inflated markings. Returned procedurally or administratively incorrect

reports to subordinates for correction. As RO, non-concurred with all

inflated reports.

d. Discussion

(1) The scales allow little tolerance for submitting or forwarding

inflated reports. One instance as either a RS or RO can result in a mark of

"B" in this attribute.

(2) The scales allow some tolerance for submitting or forwarding

administratively incorrect reports. For example, a Marine could have a "few"

reports returned from either the RO or HQMC for administrative errors and

still receive a mark of "D" but depending on the context, a "C" mark might be

more appropriate.

(3) An MRO (evaluated as an RS) whose reports exhibit flagrant

inflation, multiple administrative errors, severe untimeliness, or any

combination thereof warrants a mark of "A".

13. Instructions for Completing Section I (Reporting Senior’s Directed and

Additional Comments)

a. Purpose. Section I provides the RS a location for entering

mandatory, and directed comments prohibited elsewhere in the report.

b. Discussion. The RS will populate section I with both mandatory and

directed comments. The RS:

(1) Will make mandatory comments to provide a word picture for all

observed reports.

(2) Will ensure the report is consistent. There is no scale to

“match” the attribute markings with the section I comments; however, the RS

must take care when making section I comments to ensure that the comments

neither conflict with, nor obscure, the remainder of the evaluation.

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4-40 Enclosure (2)

(3) Should avoid the temptation to intentionally mark attributes in a

manner that ensures the report will be at the bottom of their profile, while

simultaneously writing laudatory comments in section I to mislead the MRO

into believing the overall report is laudatory. If the MRO was not meeting

expected performance standards, see chapter 5.

(4) May provide additional comments on the MRO’s conduct,

performance, or activity outside the areas evaluated in the report if deemed

of sufficient importance to include in the evaluation to more thoroughly

define the "whole Marine." This may include such areas as community service,

voluntary service, or similar endeavors.

(5) Must ensure the comments are not gratuitous.

(6) Unique Billets: Reporting officials should provide mandatory

comments that highlight the accomplishment of duties that are unique to

certain billets (i.e. Commanders, Executive Officer, Base/Camp Commander,

Student, Instructor, Aviator, Planner). See paragraph 3 of this chapter.

c. Format and Style

(1) Format. The space made available should be sufficient in all but

the most unusual circumstances. Format comments in the following manner:

(a) Mandatory Comments. Mandatory comments (i.e., the word

picture) will always be listed first. Mandatory comments are those required

to give the CMC a more complete picture of the MRO’s professional character,

performance, and potential which are not readily apparent from attribute

marks or other narrative portions of the report. Mandatory comments should

address topics such as performance, proficiency, potential, and other traits

that describe the MRO utilizing the “whole Marine” concept. They should also

address any conflicts within the fitness report, or the RS’s profile, that

are not immediately apparent to a board member (i.e. the RS has a small

profile that consists of only exceptional Marines, which causes a follow-on

fitness report to be drastically understated). If the length of the

mandatory comments and other comments exceeds the space provided in section

I, the RS will use an addendum page to complete his or her comments.

(b) Directed Comments. Directed comments are those required by

this Order and provide the CMC amplifying information on information

contained in sections A, J, and K and provide details and context to specific

markings and values that may not be evident through the markings and values

themselves. Begin each directed comment with the entry “Directed Comment”

and a reference to its origination in the report (e.g., "Directed Comment.

Sect A, Item 6a:"). See paragraph 18 of this chapter for a list of required

directed comments. See chapter 5 for adverse item specific directed

comments.

(c) Additional Comments. The RS may enter additional comments as

deemed appropriate.

1. Additional comments address areas not directly related to

performance as a Marine, but that demonstrate other important aspects of the

MRO’s character, such as community involvement or volunteer activities.

2. The RS must not exceed the space provided in section I

for additional comments, unless they made directed comments and the combined

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4-41 Enclosure (2)

length of directed comments and additional comments exceeds the space

provided, in which case the RS will use an addendum page to complete his or

her entries.

(2) Style. When preparing section I:

(a) Omit superlative adjectives, superfluous statistics, and

imprecise phrasing.

(b) Make comments objective, concise, and clear in intent.

(c) Normal capitalization rules apply. Do not use UPPERCASE,

underlining, "quotation marks", boldface, italics, or punctuation (#!&%?…) in

exclamation.

d. Unacceptable Comments. The RS will not comment on the following

situations:

(1) Reference to pending NJP, courts-martial, civil/criminal action,

fact-finding board, or investigation.

(a) Discussion of these matters, if the MRO was found innocent or

non-culpable, would be premature and prejudicial, thereby unfairly penalizing

the Marine.

(b) Once the pending action is complete and the Marine is found

accountable, then include the results in the reporting period when

adjudication is completed. For the specific handling of NJP, court-martial,

or civilian conviction, see chapter 5.

(c) Reference to the results of an informal investigation, fact

finding body, or a FSSB should only be made if the MRO is found to be

negligent or culpable, or if the findings are otherwise adverse. Do not

reference to the results of an FFPB since all negative recommendations must

be forwarded to a FSSB for final adjudication.

(2) Mention of any suspected criminal activity, particularly

suspected drug use. Suspicion is not a basis for recording in official

personnel files.

(3) Reference to recommendations for administrative reduction,

withholding of promotion pending resolution at higher authority, in process

administrative separation proceedings, or administrative separation

proceedings that resulted in the retention of the MRO. Same reasons as

paragraph 13e(1)(a) of this chapter apply.

Note: If the basis for the adverse proceeding was substantiated through the

process even though the MRO was not reduced/separated, and the basis for the

adversity was not previously captured in a fitness report, the adverse

material may be mentioned in the MRO’s fitness report; however, the adverse

proceedings themselves cannot be mentioned.

(4) Reference to the issuance of non-punitive letters of admonition,

caution, or reprimand may not be mentioned; however, the underlying facts may

be included as described in reference (y) per the instructions of paragraph

4f(2) of this chapter. RSs must report a Letter of Censure issued by the

Secretary of the Navy.

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4-42 Enclosure (2)

(5) Indication that the MRO voluntarily entered an inpatient or

outpatient alcohol treatment center when the situation which led to the

volunteering did not affect the individual's performance of duty.

(a) Such information is irrelevant to the process and scope of

the fitness report, and should be treated like any other period of

hospitalization not affecting performance.

(b) This is a recognized medical problem, best addressed by

medical authorities.

(6) Reference to minor traffic violations such as a speeding

citation.

Note: Reckless driving convictions where the ingestion of alcohol was a

factor, and other lesser charges of driving under the influence are not

considered minor offenses.

(7) Reference to prior non-selection for promotion or career

retention.

(8) Reference to whether the MRO’s spouse does or does not support

command, social, volunteer functions, and the like. The positive

contribution Marine spouses make to the military and civilian communities are

a proud and appreciated tradition, but spouses need to be free to make those

choices.

Note: RSs are not evaluating spouses' performance.

(9) Comments based on an individual's gender.

(a) Gender-related comments (e.g., charming, attractive woman,

handsome man, best woman officer, etc.) are gratuitous and not acceptable.

(b) Limit references to gender pronouns: he, she, him, his, her,

hers, himself, herself.

(10) Comments pertaining to medical issues (physical and/or

psychological) that do not affect the MRO's performance of duties or diminish

his or her effectiveness as a leader (e.g., pregnancy, postpartum, etc).

(11) Comments concerning the MRO's personal or family problems that

do not affect performance or diminish effectiveness to lead.

(12) Comments pertaining to the MRO's status as a single parent,

unless the MRO has failed to make necessary provisions in case of deployment

or manipulates the situation as an excuse for tardiness and frequent

unplanned time off or leave.

(13) Comments regarding the MRO’s potential for civilian employment.

(14) Comments identifying minor limitations, shortcomings, occasional

lapses, or weakness in an otherwise overall positive performance. These

comments serve no constructive purpose, foster a zero-defect mentality, are

most often counseling comments for the MRO, and not germane to the overall

evaluation.

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(15) Comments to a selection board members indicating that the MRO

should be considered for “merit reorder”.

(16) Recommendations to selection board members for the MRO to be

briefed as a “4”, “5”, etc. Recommendations should be left to the board room

to make their own determination based on the population of candidates.

These

types of comments can have negative impacts on how a briefer ranks MRO, and

may not be factually accurate based on the other Marines in the boards

population.

14. Instructions for Completing Section J (Certification)

a. Purpose. Section J gives the document legal standing and safeguards

the integrity of the reporting process and provides the MRO the opportunity

to acknowledge and address the adverse nature of any report.

b. Process. Once section J is complete, to include the MRO's statement

(when applicable), the RS must forward the report to the RO for his or her

comments.

c. Item 1 (RS Certification). Item 1 requires the RS to certify that

the report is truthful and prepared without prejudice or partiality and

presupposes the RS considered all aspects of the MRO's performance known to

the RS at the time he or she completes the report.

(1) If the report is completed utilizing the A-PES system, the RS

must inform the MRO that the RS portion of the report is complete. The RS

must also discuss his or her marking philosophy and comments with the MRO

prior to routing the report to the RO. Since the MRO can obtain a signed

copy of the report from within A-PES, the RS is not required to provide a

signed copy of the report to the MRO.

(2) The RS must sign item 1 and record the date signed in the

appropriate blocks using the 8-digit (YYYYMMDD) format.

(3) If the report is not produced within the A-PES system, the RS

must provide a signed copy of the report to the MRO.

(4) If the RS makes any changes to the report subsequent to informing

the MRO that the report is complete, the RS must inform the MRO that changes

were made to the report and explain the changes.

(5) In those situations when the RS submits a DC or CH report for a

Marine in a UA or deserter status (per the provisions of chapter 3,

paragraphs 11a or 11c), the CMC waives the requirement for the RS to inform

the MRO.

d. Item 2 (Acknowledgment by the MRO when the Report is Adverse). See

chapter 5.

15. Instructions for Completing Section K (Reviewing Officer Comments)

a. Purpose. Section K formalizes the RO's involvement in the PES.

b. Discussion. The RO must certify the administrative correctness of

the entire report and complete items one through six. Items one through six

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characterize the level of observation the RO had of the MRO, provide the RO

the opportunity to concur or non-concur with the RS’s assessment

(specifically or in totality), give the RO the opportunity to compare the MRO

to other Marines of that grade, and provide comments concerning the MRO’s

potential.

c. Structure and Content

(1) The RO must complete section K as described below even if the RS

submits a "not observed" or "extended" report. If an RS does not have

sufficient observation but the RO does, the RO will concur with the RS’s

insufficient observation and complete section K as described below.

(2) Item 1 (Observation). The RO must indicate whether or not he or

she had sufficient knowledge and observation of the MRO to effectively

complete items 2 through 4 of section K.

(a) There are no hard guidelines on what constitutes sufficient

knowledge and observation. In some circumstances an RO gets to know a great

deal about an MRO in an extremely short time, and in other cases, the RO may

never gain sufficient observation regardless of how long both serve in the

same command. Because of the requirement to comment on potential, as well as

their critical role in safeguarding the integrity of the PES, ROs should make

every effort to come to know the Marines whose reports they will review.

(b) Mark an "X" in the appropriate block, indicating either

sufficient or insufficient observation. The RO must complete items 2 through

4 of section K if observation is marked sufficient in item 1. Do not

complete items 2 through 4 if item 1 reflects insufficient observation,

unless the RO is including directed comments as outlined by paragraph 18 of

this chapter, is recommending the MRO for accelerated promotion, or

performing duties as required by chapter 5 (adverse reports).

(3) Item 2, (Evaluation). The RO must concur or non-concur with the

report.

(a) Mark an "X" in the appropriate block.

(b) If the RO marks the non-concur block, provide amplifying

comments in item 4. The RO must comment on the specific item(s) that they do

not agree with (i.e. specific attribute marking or comment) and indicate if

they believe the mark to be understated or inflated. See paragraph 15d(2) of

this chapter for required action by the RO before non-concurring with a

report.

(4) Item 3, (Comparative Assessment). Item 3 provides the RO an

opportunity to compare the MRO to all Marines (both past and present) of the

grade whose professional abilities are known to the RO. Focus on the MRO's

potential.

(a) Consider all the MRO's attributes.

(b) Weigh the MRO's performance as an indicator of future

potential for service at more senior positions.

(c) Mark an "X" in the appropriate block ensuring it accurately

reflects your comparative assessment of the MRO. The mark should be

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consistent with your RO profile; a MRO you are assessing in back-to-back

reporting periods, and whose performance remains constant, should receive at

least the same mark as you assigned to the prior report.

(d) See explanations in chapter 3, paragraphs 6h and 7e for N/O

and extended reports, respectively.

(5) Item 4, (Reviewing Officer Comments). The RO is in a unique

position to add depth to the report and to assist the CMC in distinguishing

among Marines. The RO must provide directed comments as applicable on all

reports, and must provide mandatory comments on all reports where they

indicate “sufficient observation”. Although the RS may opt for a N/O report,

the RO is not precluded from providing his or her own assessment and

comments.

Note: Unacceptable comments in paragraph 13e of this chapter also apply to

the RO.

(a) Mandatory Comments. The RO will follow the same general

rules and guidelines listed above. Additionally, the RO should comment on

the MRO's performance and potential as follows:

1. If observation and knowledge of the MRO's performance

permit, ROs must provide comments on the MRO's performance during the

reporting period.

2. At a minimum, the RO should amplify his or her

comparative assessment mark. The RO should evaluate the MRO's potential for

continued professional development to include promotion, command assignment,

resident PME, and retention. By amplifying the RO assessment mark, the RO

has the ability to put things into context for the reader that is not

immediately apparent (e.g., disparity between profile placement and

comments); it is not a tool for ROs to explain why the MRO is a poor

performer. As appropriate, the RO should put the RS's marks and comments in

perspective.

3. The assessment will reflect the RO's careful

consideration of all information available. This may include personal

observation, a review of the MRO's Officer Qualification Record (OQR)/Service

Record Book (SRB), additional input from the RS, academic achievements, and

observations of other leaders.

4. For those cases in which the RS makes the report extended

and the RO is the same as on the previous report, the RO may either:

a. Make the following comment "My comments remain the

same" and mark the comparative assessment the same as the prior report; or

b. Add new comments as deemed appropriate and mark the

comparative assessment scale as applicable.

5. Unique Billets: Reporting officials should provide

mandatory comments that highlight the accomplishment of duties that are

unique to certain billets (i.e. Commanders, Executive Officer, Base/Camp

Commander, Student, Instructor, Aviator, Planner). See paragraph 3 of this

chapter.

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(b) Directed Comments. Listed in paragraph 18 of this chapter.

(c) Format. The RO must limit comments to the space available;

the only authorized RO use of an addendum page is for adjudicating adverse

reports.

(d) Style. When preparing this item:

1. Omit superlative adjectives, superfluous statistics, and

imprecise phrasing.

2. Make comments objective and written so as to not create

any unintended valuation of the particular billet.

3. Normal capitalization rules apply. Do not use UPPERCASE,

underlining, "quotation marks," boldface, italics, or punctuation (#!&%?...)

in exclamation.

(6) Item 5, (RO Certification). Sign and date the certification on

the date actually completed.

(7) Item 6, (Acknowledgment by the MRO when the Report is Adverse).

See chapter 5.

d. Administrative Review Process. Regardless of the extent of

observation, the RO remains responsible for conducting an administrative

review of the report. ROs must ensure adherence to policy and are

responsible for all subordinate performance evaluation activities. The RO’s

signature in section K of the report certifies that he or she reviewed the

report for administrative correctness per the following guidelines:

(1) Review Procedures. The RO should develop a personalized review

procedure to ensure consistency. Regardless of the RO’s chosen procedure, he

or she must consider the following:

(a) Section A. The RO must:

1. Check for accuracy.

2. Consider the MRO’s choices for future assignments. Are

these consistent with the MRO’s experience, capacities, and the needs of the

individual and the Marine Corps?

3. Ensure the RS makes the appropriate directed comments in

section I for marks and codes requiring directed comments per the provisions

of this Order.

(b) Sections B and C. The RO must ensure:

1. Section B (Billet Description) entries are consistent

with the duty assignment (descriptive title) listed in item 4 of section A

and conform to the following structure and content standards:

a. Ensure comments are objective and do not convey any

unintended valuation of the particular billet. Avoid community jargon and

those terms not familiar to the average Marine.

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Note: Paying close attention to words and phrasing is critical to avoid

indications of relative merit or value attendant to specific duties and

responsibilities.

b. Ensure the RS excludes words and/or phrases that

divert attention from a precise description of the significant duties

assigned to the MRO.

2. Section C (Billet Accomplishment) statements describe

performance accomplishments directly related to the duties and

responsibilities of the MRO and conform to the following structure and

content standards:

a. Ensure the entries describe the results of what the

MRO did; not how well he or she did it.

b. Ensure the entries are free of superlatives which

amplify a Marine’s accomplishments and distort section C, changing it from an

objective account of results to a subjective assessment of performance.

c. Ensure the RS excludes words and/or phrases that

divert attention from a precise description of the duties assigned to the

MRO.

d. Scrutinize entries for objectivity and accuracy. ROs

must return reports to the RS that contain section C entries not in line with

the guidance provided for completion of that section.

(c) Sections D through H. Review all justifications for marks of

"A," "F," or "G" to ensure each meets the requirement of paragraph 6e of this

chapter, and clearly supports either sustained exemplary performance rarely

matched by others or substandard/adverse performance.

(d) Section I. Ensure the RS’s comments meet the standards

described in paragraph 12 of this chapter. Confirm that all directed

comments match the remarks or markings in the appropriate sections of the

fitness report.

(e) Section J. Ensure the proper signatures are entered. If the

MRO signed item 2 indicating the attachment of a statement, confirm its

presence and conduct adjudication as outlined in chapter 5.

(2) Procedures for Adjudicating Understated or Inflated Reports.

Given the RO’s responsibility for ensuring fitness reports adhere to the

policy set forth in this Order, the RO must:

(a) Return to the RS any fitness report with administrative

errors which require correction.

(b) Notify the RS when, in the RO’s opinion, the fitness report

contains understated or inflated markings, insufficient justification for

high marks, or comments failing to meet the standards or spirit of this

Order.

1. In such situations, the RO should give the RS the reasons

for returning the report and provide guidance to raise to the accepted

standard.

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2. The RO does not have the authority to order the RS to

change any marks, statements, or comments unless the errors are

administrative or factual in nature.

3. If after discussion, the RO’s concerns are not resolved,

mark an "X" in the appropriate block indicating non-concurrence with the

report.

4. Provide comments in section K item 4 amplifying the mark

in the non-concur block, indicating his or her rationale for non-concurrence

with the report, the specific item(s) of concern, and the recommended change

to the evaluation. The RO must highlight the fact that his or her efforts to

remedy the situation with the RS were unsuccessful. For example:

a. During the review process, the RO may judge that an

"F" mark in an evaluated area is neither supported by the RO’s personal

observation of the MRO nor the RS’s written justification. The RO discusses

the mark and its justification with the RS, but the RS insists that both the

mark and the justification are valid.

b. If the RS will not change the mark and cannot

strengthen the justification to the RO’s satisfaction, the RO will indicate

non-concurrence and provide amplifying comments similar to the following:

"Do not concur with the RS’s mark of "F" in section D-2; justification lacks

specificity and overstates the MRO’s proficiency; more accurate mark is D."

16. Instructions for Completing Section L (Addendum Page)

a. General. The addendum page is normally the only attachment to the

fitness report. The exception is as noted in chapter 6, paragraph 8d, when

the MRO is a student or special trainee assigned to a non-Marine command or

institution.

b. Purpose. The addendum page provides a standardized format to the MRO

and all reporting officials for use in the following situations:

(1) Continuation of the RS’s:

(a) Narrative on an adverse report (see chapter 5, paragraph 2a).

(b) Justifications when more than one attribute in a section

requires justification for an “A”, “F”, or “G” marking (see paragraph 6e of

this chapter).

(c) Section I comments when the combined length of mandatory and

directed comments exceeds the space in section I (see paragraph 13c of this

chapter).

(2) Rebuttal statements from the MRO (see chapter 5, paragraph 3d).

Note: The MRO cannot submit a rebuttal to a fitness report that is not

adverse.

(3) The RO’s and 3OS’s comments associated with an adverse report

(see chapter 5, paragraphs 4 and 5).

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(4) The RS’s recommendation for an MRO’s accelerated promotion (see

paragraph 4g(4)(e) of this chapter).

(5) Administrative reviews by the senior Marine representative (see

chapter 6, paragraph 8b).

(6) Submission of supplemental comments (see chapter 8, paragraph

10c).

(7) Quality control documentation for HQMC (see paragraph 16f of this

chapter).

c. Administrative Instructions

(1) If more than one addendum page is necessary for any particular

purpose, the user must identically complete items 1 through 3 on all pages.

(2) For reports completed inside of A-PES, the system will

automatically number the addendum pages in the order created.

(3) For reports completed outside of A-PES, all addendum pages must

reflect the appropriate page number (e.g., 1 of 2, 2 of 2,) of that Marine’s

submission. For example: If an MRO’s rebuttal statement is three pages in

length, and the RO’s statement requires two addendum pages, the following

applies:

(a) In the appropriate spaces on the MRO’s statement, mark the

sequential pages 1 of 3, 2 of 3, and 3 of 3.

(b) Mark the RO’s statement 1 of 2 and 2 of 2.

(4) Each addendum page must be signed by the Marine who created the

page.

(5) For adverse reports, each addendum page also requires the

certifying signature of the 3OS. Additionally, the 3OS billet must be

annotated.

d. Completion Instructions

(1) Section L. Mark an "X" in the block as appropriate to indicate

addendum pages are attached.

(2) Addendum Page. Complete as follows:

(a) Section A (Purpose)

1. Item 1, (Marine Reported On). Type the information

required in blocks a, b, c, d, and e exactly as it appears in section A, item

1 of the fitness report.

2. Item 2, (Occasion and Period Covered). Type the

information required in blocks a and b exactly as it appears in section A,

item 3 of the fitness report.

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3. Item 3, (Purpose). Type an "X" in the appropriate box

listed under item 3 indicating the purpose of the addendum page. Mark only

one box.

(b) Section B (Text). Complete per the administrative

instructions in paragraph 16b of this chapter.

(c) Section C (Submitted By)

1. Type the information required in items 1 through 4.

2. Sign in the space provided and record the date signed in

the appropriate blocks using the eight-digit (YYYYMMDD) format.

(d) Section D (General/Senior Officer Adverse Report Sighting)

1. Type the information required in items 1 through 5.

2. Sign in the space provided and record the date signed in

the appropriate blocks using the eight-digit (YYYYMMDD) format.

e. Special Instructions for Adverse Fitness Reports. Due to the

sensitive nature of adverse fitness reports, reporting officials must

complete additional administrative steps when using the addendum page in

conjunction with these reports. See chapter 5 for specific details.

f. Headquarters Marine Corps (HQMC) Use. HQMC will use block 3f (HQMC

Use) of item 3, for internal quality control in conjunction with those

reports administratively reviewed at HQMC, or for appropriate clarification

of the record when necessary.

17. Instructions for Completing Reports on Marines with Classified Duties

a. Fitness reports shall not contain classified information.

b. Fitness reports for Marines performing classified duties shall be

completed so as not to release classified information. In addressing the

MRO’s billet description (section B), billet accomplishments (section C),

justification block in sections D through H (when applicable) and sections I

and K comments, avoid any reference to specific operational or mission

details to eliminate the requirement for classification. If any entry would

result in the release of classified information, use the word “classified” in

place of that entry.

18. Directed Comments

a. Both the RS and the RO have a responsibility to ensure that the

appropriate directed comments are included in section I, section k item 4,

and any addendum pages. See below for a list of required directed comments.

See chapter 5 for adverse item specific directed comments.

b. Directed Comments. The following items require directed comments in

section I:

(1) Section A, Item 3, Occasion and Period Covered:

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(a) Occasion:

1. “DC”: Comment must indicate the reason for submission.

2. “FD”:

a. RS must justify the reason for a N/O FD report.

b. RS must comment on early termination of temporary

duty.

3. “RT”: RS must justify the reason for a N/O RT report.

(b) From – To:

1. RS must indicate and explain the submission of an

observed report for a reporting period covering 89 days or less as an

exception per the provisions of chapter 3, paragraph 5c.

2. RS must comment on periods of non-availability.

(c) Type:

1. “C” or “B”: Code "C" for combat or code "B" for both

joint and combat. The requirement to comment on the nature of the combat

operation and the MRO's actions related to the operation is clarified in

chapter 6, paragraph 3e.

2. Code “J”. Summarize extent of efforts and

accomplishments pertaining to joint matters, training planned and executed,

and exercise participation.

Note: These observations are not limited solely to those serving in a joint-

duty assignment list (JDAL) billet. If the joint experience is gained

outside of a JDAL billet, it must still be qualified by the guidance given in

reference (t).

(2) Section A, Item 4, Duty Assignment: If the MRO holds multiple

regular duty assignments, the RS must begin section I comments with

“Simultaneous report”.

(3) Section A, Item 5, Special Case:

(a) Adverse: See chapter 5.

(b) Not Observed: RS must comment if the reporting period

exceeds 90 days, but this block is marked. RS must comment on periods of non-

availability including terminal leave.

(4) Section A, Item 6, Marine Subject Of:

(a) Commendatory Material: Defined in chapter 4, paragraph

4f(1). The RS must describe the commendatory material.

(b) Derogatory Material and Disciplinary Action: This marking

renders the report adverse. The RS is required to comment on the nature of

the marking. See chapter 5.

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(5) Section A, Item 7, Recommendation for Promotion:

(a) “No”: This mark renders the report adverse. See chapter 5.

If the RS marks no, enter one of the following statements:

1. "I recommend that the MRO not be considered for promotion

with contemporaries."

2. "I recommend that the MRO not be considered for promotion

at any time."

(b) No markings: If the RS recommends the MRO for accelerated

promotion, comment as follows: "I recommend that the MRO be considered for

promotion ahead of contemporaries." The RO must provide explicit

concurrence/non-concurrence with this recommendation.

(6) Section A, Item 8:

(a) Qualification: “U” or “X”: A directed comment is required

for codes “U” or “X”. The RS must explain if they believe that the MRO was,

or was not, complicit or negligent in their failure to qualify/requalify, or

failed to exercise due diligence. This negligence may render the report

adverse. See chapter 5 for adverse report instructions

(b) Physical Fitness Test/Combat Fitness Test (PFT/CFT) Score:

1. “FXXX”: If the MRO achieves a passing overall score, but

failed to achieve the minimum score on a single event, the RS must state

which event the MRO failed. This renders the report adverse. See chapter 5.

2. “C150”: The RS must include remedial PFT/CFT scores in

section I if the MRO failed, but then passed a PFT/CFT. This renders the

report adverse. See chapter 5.

3. “RDNT”: The RS must provide a directed comment in

section I when using this code if the RS deems the MRO was complicit or

negligent. This may render the report adverse. See chapter 5.

4. “PART”: The RS must specify the event(s) completed and

the MRO’s score for the event(s) completed. The RS shall not include comments

that detail the reason(s) why the MRO completed a partial PFT/CFT. The RS may

indicate that the MRO was on light/limited duty, but must not state the

reason why the MRO was on light/limited duty.

(c) Weight/Body Fat: When the MRO’s body fat exceeds the maximum

allowable standard for their height, or when the MRO’s body fat percentage is

within acceptable standards for that Marine’s age group but has failed to

conform to military appearance standards, comment as follows:

1. “The MRO is not within body composition standards.”

2. “MRO has an approved BCP waiver effective DD MMM YY.”

3. “MRO is exempt from body fat limits due to his/her PFT

and CFT scores”

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4. “MRO is within body fat limits due to the one percent

allowance given for his/her PFT and CFT scores.”

5. “The MRO has been assigned to the Body Composition

Program.”

6. “The MRO has been assigned to the Military Appearance

Program.”

(d) Reserve Component: For SMCR reports, the following require

explanation in section I:

1. Significant failure to meet required drill attendance.

2. Omission of an RT report and the RS includes the period

in an annual (AR) report.

(e) Status: "F" or "M". Recommend what grade the MRO is best

qualified to fill.

Note: Disagreement between the MRO and RS does not make the report adverse;

the RS makes an independent observation. No comment is required for N/O

reports, extended reports, or reports where the RS does not recommend the MRO

for promotion (section A, item 7b).

(7) Section A, Item 10/11, RS/RO Information:

(a) If the MRO is the same grade as the RS, the RO must include a

directed comment indicating that the RS is serving in a billet senior to the

MRO.

(b) If the RS is the same grade as the RO, the RO must include a

directed comment indicating that the RO is serving in a billet senior to the

RS.

(c) The RO (acting as the RS) must include a directed comment

that they have assumed RS authority for any of the reasons described in

chapter 2, paragraphs 10e and 10f.

(d) ) The RO must include a directed comment if a commanding

general approved a modification to the reporting chain. The RO must state

which commanding general authorized the modification.

(8) Section J, Item 2, MRO Acknowledgement of Adverse Report:

(a) The MRO refuses to sign item 2 of section J (Certification by

the MRO when the report is adverse). The RS must indicate when the MRO was

notified of the report, that they were counseled on their refusal to sign,

and that the MRO still elected not to make a statement or sign the report.

(b) The RS must comment if the MRO indicates that they attached a

statement, but no statement is included.

(9) Section K:

(a) Item 1, Observation: The RO must include a comment if they

do not have sufficient observation to evaluate the MRO.

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(b) Item 2, Evaluation: “Do Not Concur”: If the RO marks the

non-concur block, provide amplifying comments in item 4. The RO must comment

on the specific item(s) that they do not agree with (i.e. specific attribute

marking or comment) and indicate if they believe the mark to be understated

or inflated. Example: "Do not concur with the RS’s mark of "F" in section D-

2; justification lacks specificity and overstates the MRO’s proficiency; more

accurate mark is D." See paragraph 15c(2) of this chapter for required

action by the RO before non-concurring with a report.

(c) Item 6, MRO Acknowledgement of Adverse Report: The MRO

refuses to sign item 6 of section K (Certification by the MRO when the report

is adverse). The RO must indicate when the MRO was notified of the report,

that they were counseled on their refusal to sign, and that the MRO still

elected not to make a statement or sign the report.

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5-1 Enclosure (2)

Chapter 5

Adverse Report Procedures

1. Adverse Reports

a. Reporting officials must accurately document substandard performance

or adjudicated misconduct via adverse fitness reports to ensure that future

selection boards only select the most qualified Marines. Reporting officials

must demonstrate courage, resolve, and attention to detail in order to timely

and accurately complete adverse reports. Most reporting officials write very

few adverse fitness reports. It is crucial that all reporting officials, but

especially those who have little or no experience writing adverse fitness

reports, review this chapter in its entirety to ensure the accurate

completion of adverse reports. Prior to preparing an adverse report, the RS,

RO and 3OS should review this chapter to ensure that they understand the

definitions, responsibilities, and process contained herein.

b. Do not report minor flaws or mistakes unless they are significant

enough to affect the MRO’s initiative and leadership potential, or hinder

mission accomplishment.

c. If the MRO does not improve after counseling, then the RS should

document the MRO’s actions as a pattern of unsatisfactory performance and

professionalism.

d. Officials must never damn with faint praise nor hide behind policy

definitions to avoid the responsibility and unpleasantness of reporting

unsatisfactory performance, lack of potential, or unacceptable professional

character.

e. The RS must provide the factual basis for adversity, be specific, and

avoid vague and ambiguous language that only serves to confuse the reader.

Note: The factual basis is the MRO’s action(s) that are deemed adverse, not

the result of the MRO’s adverse action(s)(i.e. adjudicated results).

f. The perception that a particular fitness report may reduce the MRO’s

competitiveness for promotion, selection, or assignment is irrelevant in

determining whether a report is adverse or not. The adversity is in the

recorded performance, not in perceived future competitiveness.

2. Governing Regulations

a. The importance of fitness reports to the Marine Corps demands the

reporting chain ensure the accuracy of each report.

b. Reporting officials must notify the MRO when the report is routed to

them and give the MRO an opportunity to comment on all adverse material.

c. Reporting officials must, per Article 1122 of reference (a), refer

all adverse reports to the MRO for completion of items J-2 and/or K-6.

d. A 3OS must sight all adverse fitness reports (see paragraph 8 of this

chapter).

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3. Definitions

a. Adversity. For the purposes of this Order, the term “adversity”

shall mean any substantiated finding, adjudicated punitive process, pattern

of substandard performance, demonstrated substandard conduct, or evaluative

comment that reveals a fundamental or persistent inconsistency with Marine

Corps standards and values.

(1) While not an all-inclusive list, CMC (MMRP-30) shall consider a

report adverse if it contains:

(a) Derogatory material;

(b) A report of disciplinary action;

(c) A recommendation that the MRO should not be promoted;

(d) A recommendation that the MRO should not be retained;

(e) A failing score on the PFT or CFT;

(f) A failure to maintain USMC body composition or military

appearance standards;

(g) A marking of “A” for any evaluated attribute;

(2) While not an all-inclusive list, CMC (MMRP-30) shall not consider

a report adverse because:

(a) The report average falls below the RS average within the RS’s

fitness report profile or the report average deviates from a preceding

evaluation(s) processed by the same reporting official(s);

(b) The RO’s comparative assessment of the MRO falls below the

arithmetic mean or average of the RO’s comparative assessment profile for

Marines of that grade;

(c) Comments in the report or evaluative markings capture a

decline in performance;

(d) Comments in the report include recommendations for specific

billets or opportunities to gain additional experience or proficiency within

the MRO’s MOS; or

(e) The MRO perceives the attribute markings do not “match”

comments in the report or the RO’s comparative assessment of the MRO.

b. Performance-Based Adversity

(1) Performance-based adversity reflects shortcomings identified with

MRO’s performance. Generally, performance based adversity refers to the

MRO’s repeated inability to meet the RS’s expectations and accomplish the

requirements of their assigned billet, or when the MRO fails to demonstrate

the professional abilities commensurate with their grade and experience.

(2) The RS should specifically describe the MRO’s shortcomings and

highlight why the MRO was unable to succeed in the assigned billet. The RS

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5-3 Enclosure (2)

should highlight efforts to identify and address the MRO’s shortcomings and

efforts to teach, coach, and mentor the MRO in an attempt to improve

performance.

(3) To the extent possible, the RS should document with mandatory

comments the counseling (both formal and informal(i.e. verbal)) provided to

the MRO, especially regarding sub-standard performance. Documented

counseling provides the MRO the necessary guidance to improve performance

prior to the end of the reporting period and also supports the adversity if

the MRO fails to improve. The RS should follow the guidelines for counseling

in reference (g).

c. Conduct-Based Adversity

(1) Conduct-based adversity occurs when the MRO is subject to an

adjudicated punitive process as described by paragraph 3e of this chapter or

receives derogatory administrative material as described by paragraph 3d of

this chapter.

(2) The RS must describe the MRO’s actions and any administrative or

punitive measures taken against the MRO. The RS may use available documents

when preparing the performance evaluation, but may not attach the documents

to the report. Appropriate disciplinary and derogatory material should be

forwarded for inclusion in the MRO’s OMPF as described in reference (m) or

(y).

(3) As described in chapter 4, paragraph 13d, the RS must not report

pending matters. Conduct-based adversity is reported only after the matter

is fully adjudicated. This applies even when the Marine is reassigned to a

different command prior to the final adjudication of the matter (i.e., A

Marine in a TAD status is arrested and subsequently returned to the parent

command while awaiting trial). For the purpose of recording misconduct on a

fitness report, a matter is considered fully adjudicated when the initial

disposition authority as outlined in references (h) and (y) has completed

disposition actions. For the purpose of this order, misconduct may be

considered fully adjudicated while still pending administrative separation

proceedings. This should not preclude reporting officials from reporting the

conduct and adjudication on a fitness report.

(4) Officer misconduct: As outlined in references (h) and (y), the

authority to substantiate and adjudicate officer and enlisted misconduct is

different. The authority to substantiate and adjudicate officer misconduct is

held at a higher level than enlisted misconduct. Reference (y), specifically

volume 15, establishes that the General Court Martial Convening Authority

(GCMCA) must determine if an officer did/did not commit misconduct, and that

the GCMCA must take appropriate action to dispose of the case under R.C.M.

306. References (h) and (y) are the authoritative source for authorities and

disposition options available for misconduct; this order only describes how

to document the disposition of the misconduct. Reporting officials should

consult with the command staff judge advocate to determine the appropriate

disposition authority and to determine when actions in accordance with

reference (h) and (y) are complete (i.e. fully adjudicated). As described

above, a matter may be considered fully adjudicated while still pending

administrative separation proceedings.

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5-4 Enclosure (2)

d. Derogatory Material

(1) Examples of derogatory material include, but are not limited to:

(a) Receipt of an administrative letter of censure from the

Secretary of the Navy.

(b) Reports of convictions by civilian courts not addressed in

paragraph 3e of this chapter, excluding minor traffic violations.

Note: Reckless driving convictions, where the ingestion of alcohol was a

factor, and other lesser charges of driving under the influence are not

considered minor offenses.

(c) The MRO's commander lawfully disposes of substantiated

criminal allegations through means other than NJP, court-martial, or

administrative separation.

1. R.C.M 306, found in Part II of reference (h), allows a

commander to take administrative action in the form of counseling,

admonition, reprimand, exhortation, disapproval, criticism, censure,

reproach, rebuke, extra military instruction, or the administrative

withholding of privileges, or any combination of the above.

2. If the RS is convinced that the MRO committed an offense

(i.e., the incident has a strong, credible, factual basis), and the commander

disposed of the incident through one of the administrative actions described

above, then the RS may record the misconduct in section I, provided:

(a) The fitness report system is not being used in lieu

of disciplinary action to make a factually weak or difficult case stick;

(b) The MRO has an opportunity to respond; and

(c) The misconduct is relevant to MRO’s overall

performance.

(d) Notification of revocation of the MRO's driving privileges if

the revocation was due to a pattern of vehicular infractions and/or contempt

for authority and reflects adversely on the Marine and the Marine Corps.

(e) Letters from the commanding officers at other installations

banning the MRO from on-base facilities.

(f) Letters of substantiated indebtedness, especially in cases in

which the MRO fails to repay the debt.

(g) The Marine is found to be incompetent, either technically or

professionally, at a Competency Review Board (CRB), whether the reduction in

rank is suspended or not. This does not include reduction in grade as a

result of failure to complete a commissioning program per reference (o).

(h) Aircrew subject to a FSSB in which the DC AVN decides to

revoke the MRO’s right to wear aviation insignia, revoke the MRO’s flight

status, or place the MRO in a probationary flight status per reference (i).

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5-5 Enclosure (2)

This specific type of derogatory material shall be immediately reported via a

DC report per the provisions of chapter 3, paragraph 4b(5)(e) and reference

(i).

(2) Report derogatory material on the next reporting occasion. Mark

the block with an "X" if the MRO was the subject of derogatory material or

incident reports received by the RS from outside the reporting chain, or from

within the reporting chain above the RS- level during the reporting period.

(3) RSs must exercise fair and prudent care to ensure that the

derogatory material is supported by a preponderance of the evidence, or is a

matter acknowledged by the MRO, and the report is not being used in lieu of

appropriate disciplinary action under reference (h).

(4) Receipt of a page 11 formal counseling (pursuant to paragraph

6105 of reference (ab)) does not automatically constitute derogatory material

on the next fitness report. The reporting officials must consider the

substance of the entry to determine if, in their judgment, the entry is

sufficiently derogatory in nature to render the fitness report adverse.

Ensure the entry is in the MRO’s OMPF prior to submission of the fitness

report.

Note: All Page 11 or 6105 counselings should be submitted to the Marine’s

OMPF in accordance with reference (m) and (y), regardless of content.

(5) The RS must provide a directed comment on the nature of the

derogatory material or incident in section I, to include the type of

derogatory material that was completed.

(6) Do not attach the derogatory material to the fitness report.

Forward derogatory material authorized for filing per reference (m) under

separate cover letter to the CMC (MMRP-20) for inclusion in the appropriate

portion of the Marine's OMPF.

(7) Substantiated officer misconduct or substandard performance of

duty that results in derogatory material may be reported during the reporting

period in which the derogatory material was signed by the initial disposition

authority. In accordance with reference (y), the matter is considered fully

adjudicated when the GCMCA completes actions outlined in reference (y) and

submits the appropriate reports to the CMC Military Personnel Law

Branch(JPL). References (h) and (y) are the authoritative source for

authorities and disposition options available. Reporting officials should

consult with the command staff judge advocate to determine the appropriate

disposition authority and to determine when actions in accordance with

reference (h) and (y) are complete (i.e. fully adjudicated). As described

above, a matter may be considered fully adjudicated while still pending

administrative separation proceedings.

e. Disciplinary Action

(1) Disciplinary action is defined as NJP, courts-martial conviction,

or civil criminal conviction.

(2) If charges are dismissed before imposition of punishment or there

is an acquittal, do not reference the matter in the fitness report.

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5-6 Enclosure (2)

(3) "Civil criminal conviction" includes:

(a) Any conviction of an intoxicated driving offense.

Note: Reckless driving convictions, where the ingestion of alcohol was a

factor, and other lesser charges negotiated during a plea agreement are not

considered minor offenses.

(b) Any conviction of another offense if:

1. A punitive discharge would be authorized for the same or

closely related offense under reference (h); or

2. The maximum imposable sentence could include confinement

for six months or more.

(c) A court finding consistent with a plea of "no contest" for

offenses described in paragraph 3e(3)(b) of this chapter (listed above).

(d) Report civilian convictions resulting in a finding of guilt

during the reporting period in which the announcement of the findings of the

court occurs.

(e) It is immaterial whether as a result thereof, probation is

imposed; a sentence is executed; execution of a sentence is deferred,

delayed, or suspended; or, by local law, custom, or procedure, charges are

dismissed or expunged from civil courts’ records after payment of fine,

completion of a term in jail or penitentiary, or completion of a period of

probation. These actions do not change the character of the initial

misconduct.

(4) Report all disciplinary action via a GC or DC report per the

provisions of chapter 3, paragraph 4b and this chapter. Mark the block with

an "X" when the MRO is the subject of disciplinary action during the

reporting period, or when the appellate process from a previous reporting

period completes adjudication, and the results are reportable as discussed

below. This mark will render the report adverse.

(5) Report summary, special, or general courts-martial resulting in a

finding of guilt upon completion of the CA’s action, or when automatic

reduction provisions set forth in reference (h) are effected, and during the

reporting period in which the announcement of the findings of the court

occurs.

(a) Do not delay submitting the GC or DC report while awaiting an

appeal by the MRO. If the appeals process overturns or dismisses the

conviction, refer to Chapter 10 for guidance to correct the fitness report

record.

(b) If a CH, TR or TD report comes due prior to completion of the

CA action, the RS must submit the CH, TR, or TD report without reference to

the court-martial.

Note: Reporting officials and commanders must ensure continuity of reporting

by informing the MRO’s new RS by official correspondence of the results of

the CA’s action.

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5-7 Enclosure (2)

(c) If any other reporting occasion comes due prior to completion

of the CA’s action, the RS should forego submission of that report and

reference the occasion in section I of the DC report once the disciplinary

action is complete.

(6) Report NJP upon a finding of guilt unless the MRO appeals the

findings. If the MRO appeals the NJP findings, the RS must delay submitting

the DC report until resolution of the appeal. If the NJP is upheld, the end

date of the report is the date the MRO was found guilty.

(a) If a CH, TR or TD report comes due prior to resolution of the

appeal, the RS should submit the CH, TR or TD report without reference to the

NJP.

Note: Reporting officials and commanders must ensure continuity of reporting

by informing the MRO’s new RS of the disposition of any pending appeal.

(b) If any other reporting occasion comes due prior to resolution

of the appeal, the RS should forego submission of that report and reference

the occasion in section I of the DC report once the NJP appeal is complete.

(7) The RS must provide the factual basis for the adversity (i.e. the

actions deemed adverse) of the disciplinary action in section I, not merely

list the articles for which the MRO was found guilty.

(8) The reporting officials shall ensure the Unit Punishment Book

(UPB) entry, and the appropriate MCTFS entry to document the disciplinary

action, is in the MRO’s OMPF prior to submitting the fitness report.

(9) Do not attach materials relating to the disciplinary action to

the fitness report. Forward materials relating to the disciplinary action

under separate cover letter to the CMC (JPL) for officers; MMRP-20 for

enlisted, for approval and inclusion in the Marine’s OMPF.

(10) Do not reference a Non-Punitive Letter Of Caution (NPLOC)

(admonition or reprimand) in any part of the fitness report; however, the

MRO’s actions that led to the receipt of a NPLOC may be addressed in the

report.

(11) Delay reporting the results of pending civil and/or criminal

action for Reserve members transferred to the IRR until resolution of the

pending action. If the MRO is found guilty in whole or in part, report the

results as supplemental information in accordance with Chapter 5 and chapter

8, paragraph 10.

(12) Substantiated officer misconduct that results in disciplinary

action must be documented in accordance with paragraph 3e of this chapter.

in accordance with reference (y), the matter is considered fully adjudicated

when the GCMCA completes actions outlined in reference (y) and submits the

appropriate reports to the CMC (JPL). References (h) and (y) are the

authoritative source for authorities and disposition options available.

Reporting officials should consult with the command staff judge advocate to

determine the appropriate disposition authority and to determine when actions

in accordance with reference (h) and (y) are complete (i.e. fully

adjudicated). As described above, a matter may be considered fully

adjudicated while still pending administrative separation proceedings.

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5 Jun 2023

5-8 Enclosure (2)

4. Adverse Report Process

a. Overview:

(1) The process begins when the reporting officials identify and

establish the basis for adversity. See paragraph 3 of this chapter.

(2) The RS/RO will appropriately document the performance or conduct-

based adversity by correctly completing sections A through K, and addendum

pages as appropriate. The RS/RO must reference the definitions and examples

in this chapter to determine the correct way to complete these items. The

RS/RO should pay special attention to the difference in reporting of

derogatory material and disciplinary action, how to report substandard

performance, the correct occasion code, and correct reporting period.

(3) The RS/RO will route the report to the MRO as appropriate and in

accordance with instructions listed in this chapter. The RS/RO will notify

the MRO when the report is ready for review and signature. The MRO will have

an opportunity to make a statement at each level as appropriate and in

accordance with instructions listed in this chapter.

(4) The RO/3OS will review the report in its entirety and ensure that

the adversity is accurately documented and the instructions contained within

this chapter are met. The RO/3OS will adjudicate factual differences and

disagreements between the MRO and RS, and MRO and RO, as appropriate and in

accordance with instructions listed in this chapter.

(5) The report is ready for submission to MMRP when:

(a) The RS/RO have accurately completed section A through K and

addendum pages to document the adversity. All associated directed comments

are listed in sections I, K and/or addendum pages.

(b) All appropriate signatures are resident in sections J and K,

or appropriate directed comments are made explaining absence of the MRO’s

signature.

(c) RO and 3OS have adjudicated factual differences and

disagreements.

(d) All derogatory material or appropriate disciplinary action

documents are resident in the MRO’s OMPF. (*Officer reports: Actions are

completed by the initial disposition authority in accordance with reference

(y))

5. Timing of Reporting Adversity

a. Marine subject of derogatory material: Derogatory material is

reported on the next natural reporting occasion, unless otherwise specified

by this order. See paragraph 3d of this chapter for more detail.

b. Marine subject to disciplinary action: The end date of the report is

the date that the disciplinary action occurred or MRO is found guilty

(example: the date the NJP occurred) unless otherwise specified by this

order. The report should reflect a GC or DC occasion for disciplinary action.

See paragraph 3e of this chapter for more detail.

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5 Jun 2023

5-9 Enclosure (2)

c. Marine Relieved For Cause (RFC)

(1) While not a requirement, a relief for cause should be documented

via a page 11 formal counseling (pursuant to paragraph 6105 of reference

(ab)) stating the reason(s) for the relief and included in the MRO’s OMPF per

the provisions of reference (m).

(2) Performance based relief. For a performance-based relief, the RS

must provide the factual basis for their assessment (i.e. what the MRO did,

or failed to do) in the justification block of the appropriate adverse

attribute(s) and state that the MRO was relieved for cause in section I. The

end date of the report is the date the MRO was relieved (i.e. moved) from

their billet. Generally, the report should reflect a CD/TR/TD/FD occasion.

See paragraph 3b of this chapter.

(3) Conduct-based relief. For a conduct-based relief, the RS must

explain in section I what fully adjudicated punitive process the MRO was

subject to and what, if any, punitive measures were taken against the Marine;

or what derogatory administrative material the MRO received. In either

instance, the factual basis for the adversity that supports the relief cannot

be under investigation or pending further adjudication. The MRO may receive

a non-adverse CD/TD/TR report removing them from their billet while the

appropriate actions occur which enable the initial disposition authority to

substantiate and adjudicate the misconduct. Derogatory material received from

above the reporting chain of command is subject to the same requirement;

therefore, a relief for cause given from a higher level of command may not be

referenced as derogatory material if the MRO’s action(s) that resulted in the

relief are under investigation or pending further adjudication. See paragraph

3c of this chapter.

(4) Officer relief for cause. Reference (y) establishes the initial

disposition authority who can substantiate and adjudicate officer misconduct

or substandard performance of duty, and the disposition options available.

(a) Misconduct. If an officer is relieved for cause due to

misconduct, the adversity will only be documented after actions are complete

in accordance with reference (y) and described above. If the relief results

in derogatory material, see paragraph 3d above. If the relief results in

disciplinary action, see paragraph 3e above.

(b) Performance. If an officer is relieved for cause due to

substandard performance of duty which ultimately forms the basis for

separation proceedings, the adversity will only be documented after actions

are complete in accordance with reference (y) and described above. This does

not preclude reporting officials from relieving a Marine officer for

substandard performance, and documenting it on a fitness report. All

performance based reliefs for cause do not warrant processing for separation

or trigger actions outlined in reference (y). Commanders retain the authority

to relieve for cause and document substandard performance on a fitness report

so long as the substandard performance does not form the basis for separation

proceedings.

(c) The elevated authority established in reference (y) to

substantiate and adjudicate officer misconduct or substandard performance of

duty (if it forms the basis for separation proceedings) may cause a lag in

reporting adversity. Likely, the officer will receive a non-adverse CD/TD/TR

report removing them from their billet while the appropriate actions occur

MCO 1610.7B

5 Jun 2023

5-10 Enclosure (2)

which enable the initial disposition authority to substantiate and adjudicate

the misconduct or substandard performance of duty. The adversity will be

documented in accordance with the instructions listed in this chapter after

the matter is fully adjudicated. Review paragraph 3 of this chapter.

d. Marines on Special Duty Assignments (SDAs)

(1) Generally, relieving a Marine for cause from a Special Duty

Assignment takes longer than adjudicating the misconduct. In many cases, the

MRO is held accountable via NJP prior to the approval of their SDA RFC. The

MRO should not receive multiple adverse reports to mark both the adjudication

of an offense and the official relief from the SDA.

(2) If the reporting officials move the MRO prior to adjudication

(generally while an investigation is ongoing), the MRO will receive a

TR/TD/CD etc. This report must not be adverse or mention the conduct that is

under investigation.

(3) If the MRO is subject to disciplinary action, the reporting

officials must submit a GC or DC report to document the disciplinary action

prior to the approval of the RFC. The RFC will not be referenced on the MRO’s

following report; the report that marks their departure from the SDA. Their

conduct would have already been adjudicated and recorded in the MRO’s record.

(4) If the MRO receives derogatory material, the derogatory material

and the approved RFC package should be mentioned in the final report that

marks their departure from the SDA.

(5) The above list is not exhaustive and only serves to provide

guidance and intent for reporting officials.

e. Administrative Separation Proceedings

(1) Administrative separation proceedings are separate from

disciplinary proceedings. These proceedings determine the retention of the

MRO and do not necessarily serve to adjudicate misconduct or substandard

performance. Reporting officials should not wait until the completion of

administrative separation proceedings to submit adverse reports if the

conduct has already been adjudicated via appropriate means.

(2) When a Marine is administratively separated under adverse

conditions (e.g., drug offense, BCP failure, pattern of misconduct, etc.),

unless the factual basis used as justification for the administrative

separation has previously been captured in a fitness report, reporting

officials should use the GC or DC occasion as appropriate in lieu of an EN

report.

(3) If the basis for administrative separation has previously been

captured in a fitness report, do not use the DC or GC occasion. Use the EN

occasion and document the administrative separation as derogatory material in

section A of the fitness report.

(4) If there are multiple bases for administrative separation, and at

least one of them has not been previously captured in a fitness report, use

the DC or GC occasion.

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5 Jun 2023

5-11 Enclosure (2)

(5) If the MRO was subject to administrative separation proceedings,

to include a board of inquiry, but the MRO was retained, the administrative

proceedings cannot be mentioned in a fitness report. However, the MRO’s

actions that led to the administrative separation proceedings, if not

previously captured in a fitness report, may be included if the command deems

it appropriate.

f. Drug and Alcohol Reporting Requirements

(1) Drug Offense. Drug-related offenses occur when the MRO

wrongfully uses, possesses, manufactures, distributes, imports, exports, or

introduces a controlled substance or other substances banned by the Marine

Corps, including synthetic drugs, in violation of Article 112a of reference

(h). Drug-related offenses include the intentional ingestion or inhalation

of a chemical compound with the intent to induce intoxication or stupefaction

of the central nervous system. A chemical compound is any chemical substance

that modifies human physiological behavior or functions. Report drug-related

offenses as follows:

(a) If the MRO is convicted of a drug-related offense at court-

martial, NJP, or by a civilian jurisdiction, report the offense per the

provisions of paragraph 3e of this chapter via a GC or DC report.

(b) If the Convening Authority substantiates the drug-related

offense during the administrative separation process, and no charges are

preferred against the MRO, report the incident as follows:

1. If the MRO is administratively separated, report the

drug-related offense per the provisions of paragraph 3d of this chapter via a

GC or DC report.

2. If the MRO is retained, report the drug-related offense

as derogatory material per the provisions of paragraph 3d of this chapter on

the next reporting occasion.

(c) If the Convening Authority does not substantiate the drug-

related offense and the MRO is not convicted during a judicial process, the

offense will not be reported via a fitness report.

Note: A positive urinalysis sample alone does not substantiate a drug-

related offense. The offense must be adjudicated or substantiated as

described above prior to reporting the incident on a fitness report.

(2) Issues Related to Alcohol

(a) Alcohol-Related Incidents. A reportable alcohol-related

incident occurs when the commander confirms, by a preponderance of the

evidence, that the willful ingestion of alcohol contributed to an incident in

which the MRO committed a violation of the UCMJ or a comparable civilian

offense.

1. If the alcohol-related incident results in a conviction

under the UCMJ or in a civilian jurisdiction, report the incident and

subsequent disciplinary action per the provisions of paragraph 3e of this

chapter via a GC or DC report.

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5-12 Enclosure (2)

2. If the MRO's commander lawfully disposes (see paragraph

3d of this chapter for lawful disposal) of the substantiated criminal

allegations resulting from an alcohol-related incident, through means other

than NJP, court-martial, or administrative separation, and it is:

a. The MRO's first alcohol-related incident, report the

incident as derogatory material per the provisions of paragraph 3d of this

chapter when the MRO's next reporting occasion comes due.

b. A second or subsequent alcohol-related incident for

the MRO, occurring within a three-year span from a previous alcohol-related

incident or occurrence of reportable alcohol misuse, report the incident as

derogatory material via a DC report for the date the derogatory material was

signed.

c. A second or subsequent alcohol-related incident for

the MRO, occurring more than three years after a previous alcohol-related

incident or occurrence of reportable alcohol misuse, report the incident as

derogatory material per the provisions of paragraph 3d of this chapter when

the MRO’s next reporting occasion comes due.

d. The RS must articulate in section I how the command

determined that the incident was an alcohol-related incident, or which

civilian/UCMJ offense the MRO violated; additionally, the RS must provide the

circumstances surrounding the offense. Only offenses, whether UCMJ or

civilian, that have been fully adjudicated may be mentioned in the fitness

report. Civilian offenses that have not been adjudicated cannot be

indirectly introduced into the fitness report by capturing the allegation on

a page 11 or 6105 entry and then included as derogatory material.

(b) Alcohol Misuse. Alcohol misuse is the use of alcohol to an

extent that it has an adverse effect on performance, conduct, discipline, or

mission effectiveness, and/or the user’s health, behavior, family, community,

or Department of the Navy, or leads to unacceptable behavior as evidenced by

one or more acts of alcohol-related misconduct.

(1) RSs should only report or comment on occurrences of

alcohol misuse that affect performance or military duties or impugn the MRO’s

character and reputation.

(2) Report all first time reportable occurrences of alcohol

misuse when the MRO’s next reporting occasion comes due per the requirements

of this chapter.

(3) Report all second and subsequent occurrences of

reportable alcohol misuse occurring within a three year span from a previous

occurrence of reportable alcohol misuse or alcohol-related incident via a DC

report. The RS must include a directed comment stating as such.

(4) Report all second and subsequent occurrences of

reportable alcohol misuse occurring more than three years after a previous

occurrence of reportable alcohol misuse or alcohol-related incident when the

MRO’s next reporting occasion comes due. The RS must include a directed

comment stating as such.

(c) Alcohol Counseling and Treatment Services. Unless the MRO’s

alcohol misuse or substance use disorder has affected his or her performance,

MCO 1610.7B

5 Jun 2023

5-13 Enclosure (2)

the RS should not comment on a Marine’s dependence on alcohol or voluntary

participation in counseling and treatment services.

(d) Alcohol Rehabilitation Failure/MRO Deemed Unable to Benefit

From Counseling. RS must report voluntary or involuntary treatment failures.

(1) Report the instance as derogatory material per the

provisions of paragraph 3d of this chapter when the MRO’s next reporting

occasion comes due.

(2) Report instances that result in disciplinary action per

the provisions of paragraph 3e of this chapter via a GC or DC report.

g. Domestic Violence and Child Abuse

(1) A substantiated incident of domestic violence or child abuse may

result in either disciplinary action or administrative action. Generally,

the same incident should not be mentioned in two separate reports. Report

incidents of domestic violence in accordance with the paragraphs below.

(2) If the domestic violence or child abuse results in disciplinary

action under the UCMJ or civilian jurisdiction, report the incident as

disciplinary action per the provisions of paragraph 3e of this chapter via a

GC or DC report.

(3) If the commander disposes of the incident through administrative

means, report the incident as derogatory material under the provisions of

paragraph 3d of this chapter on the next reporting occasion.

(4) If the commander determines that the incident is baseless, or

takes no action, the incident will not be reported via a fitness report.

(5) An Incident Determination Committee’s (IDC) positive

determination does not constitute derogatory material, nor does it warrant

an adverse fitness report. While the command can use the evidence taken into

consideration by the IDC, it is not relieved of its responsibility of

substantiating the domestic violence incident separate from the IDC.

(6) Refer to reference (k) for additional information.

h. Incidents in a Prior Reporting Period

(1) Adverse incidents which occurred in a prior reporting period, but

which were unknown to the reporting officials at that time or are finally

resolved in a succeeding period, will be reported in the reporting period

during which the information was made known and/or resolved.

(a) This is normally the case when pending military or civilian

judicial actions result in convictions, or pending review boards or

investigations are completed and findings approved in the succeeding periods.

Such pending actions requiring resolution are not reportable until finally

resolved per chapter 4, paragraph 13d.

(b) This also occurs when the reporting officials are not made

aware of adverse action that occurred outside of the reporting chain (i.e.,

the MRO is convicted of an offense in civilian court).

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5-14 Enclosure (2)

(2) Conversely, incidents known in a prior reporting period that were

finalized and resolved in that period, but went unrecorded, need to be

documented on an addendum page for the applicable period by the RS and RO of

record for that period. In the event the RS or RO of record are not

available, or do not respond to requests to document the incidents, then the

current reporting officials will follow the procedures in paragraph 9a of

this chapter by reporting the incident in the next report due on the MRO.

The new adverse material must be referred to the MRO, any rebuttal reviewed

and adjudicated, and the new information sighted by a 3OS.

6. Reporting Senior (RS) Responsibilities and Instructions

a. The RS must first determine the basis for adversity as described in

paragraph 3 of this chapter.

b. The RS must determine the appropriate occasion and reporting period.

The RS must pay particular attention to the timeline of events; date of

adverse or substandard action(s), date of adjudication (if applicable),

date(s) listed on derogatory material, etc.

c. The RS must complete section A. The RS must ensure that section A

accurately reflects the basis for the adversity, reporting occasion, and

reporting period. Markings outlined below render the fitness report adverse.

(1) Item 3a. If the MRO is subject to disciplinary action, the

report occasion should reflect GC or DC as appropriate. This requires a

directed comment.

(3) Item 6b. An “X” mark indicating the MRO was the subject of

derogatory material as defined by paragraph 3d of this chapter. The RS may

only reference derogatory material issued during the reporting period.

(4) Item 6c. An “X” mark indicating the MRO was the subject of

disciplinary action, as defined by paragraph 3e of this chapter, during the

reporting period. The end date of the report will be the date of the

conviction or non-judicial punishment. If the MRO is subject to disciplinary

action, the report occasion will be a GC or DC. This requires a directed

comment.

(5) Item 7b. An “X” mark indicating the MRO is not recommended for

promotion. The RS must specifically state one of the two directed comments

listed in chapter 4, paragraph 18.

(6) Item 8a. Codes "U" or "X". These marks only render an adverse

report if the RS determines that the MRO was negligent in failing to

qualify/requalify. (refer to chapter 4, paragraph 4h(1)). This requires a

directed comment.

(7) Items 8b and 8c. Codes "FXXX", “C150” or "RDNT". If the MRO

fails, fails then passes, or does not take the PFT/CFT due to their own

negligence, the report is adverse. (refer to chapter 4, paragraph 4h(2) and

(3)). This requires a directed comment.

(8) Item 8f. The body fat percentage reported is greater than the

maximum allowed for the MRO’s gender and age and the MRO does not meet one of

the exceptions listed in chapter 4, paragraph 4h(6)(c) or if the MRO was

assigned to, or extended on, BCP. BCP assignment and exceeding height,

MCO 1610.7B

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5-15 Enclosure (2)

weight, and body fat standards, can each individually render a report

adverse. This requires a directed comment. Examples below:

(a) MRO exceeds HT/WT/BF standards in section A, but has not been

formally assigned to BCP. Report would still be adverse due to the MRO

exceeding HT/WT/BF standards.

(b) MRO (sergeant) is assigned to BCP in October. The MRO returns

to standards in November. 31 December the MRO receives their annual fitness

report. The annual report would be adverse to capture the MRO’s assignment

to BCP. In March, the MRO receives another fitness report (TD, TR, CH, etc.).

The section A data indicates that the MRO is within standards, but the MRO is

still on their initial 6 month BCP assignment. The TD, TR, CH etc. fitness

report would not be adverse because the MRO had returned to standards,

despite being on their initial BCP assignment.

d. Section C. Comments indicating the MRO accomplished below average or

unsatisfactory results are inappropriate and must be avoided in section C,

but can be included in sections D through I. See chapter 4, paragraphs 6a(4)

and 6c(1)(c).

e. Sections D through H. Any mark of "A" is adverse.

Note: The RS must justify the mark in the corresponding justification block.

If the RS marks an attribute with an “A”, the RS must use the justification

block below to specifically describe the MRO’s action or inaction that is

deemed adverse. If the RS marks more than one attribute marking adverse in

the same section, the RS must separately identify and justify each attribute

(“F1”, “F3”). See chapter 4, paragraph 7e.

f. Section I. The RS must specifically describe the reason(s) why the

report is adverse. The RS should use addendum pages as necessary to document

the factual basis for the adversity. The factual basis for the adversity is

the adverse actions themselves (i.e. what the MRO did/failed to do), not the

result of the MRO’s actions (6105, NJP, etc.). It is important that the RS

provide future selection boards details of the adverse conduct or

performance. While not all inclusive, the list below provides guidelines and

examples of adverse comments.

(1) Comments that indicate the MRO was formally assigned to (initial

or follow-on assignment) to, or extended on, the BCP as directed by reference

(r). If the MRO’s BCP assignment spans multiple reporting periods, only the

reporting period in which the MRO was formally assigned/extended to the BCP

will be made adverse unless the MRO still exceeds standards as recorded in

section A, items 8d-f.

(2) Comments that indicate the MRO was formally assigned (initial or

follow-on assignment) to, or extended on, the MAP) as directed by reference

(r). If the MRO’s MAP assignment spans multiple reporting periods, only the

reporting period in which the MRO was formally assigned to the MAP will be

made adverse.

(3) Comments identifying a failure by the MRO to qualify or requalify

during an annual qualification/requalification training period at any time

within the reporting period when the RS deems the MRO’s failure resulted from

a lack of effort or negligence on the part of the Marine.

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5-16 Enclosure (2)

Note: This also applies to an MRO who fails swim qualification or MBST

testing due to negligence or indifference.

(4) Comments indicating the MRO was required to, but did not fire,

during an annual qualification/requalification training period at any time

within the reporting period when the RS deems the MRO’s failure to fire was

the result of a lack of due diligence on the part of the Marine.

(5) Comments identifying the MRO’s failure of a scheduled PFT or CFT

during the reporting period that is not currently reflected in the MCTFS or

in item 8 (Special Information), block b (PFT) or block c (CFT). Refer to

chapter 4, paragraphs 4h(2)(b) and (c), and paragraph 4h(3)(b) and (c) for

information on which score to note in section A.

Note: Remedial PFTs or CFTs that result in a passing score for the MRO do

not count for reporting purposes. The RS may, however, highlight the passing

score in section I as an additional comment.

(6) Comments pertaining to the MRO’s drop from, or failure at, a

school because of the MRO’s unwillingness to try, cavalier attitude, or

unprofessional conduct.

(a) Reporting officials must not, however, penalize a Marine for

lacking the MOS prerequisites for the school or for lacking formal education

or natural abilities or aptitudes to complete the school. If the MRO is

dropped from a school due to lacking the natural abilities or aptitude to

complete the course, and not because of those items listed in sub-paragraph

(f) above, the RS shall comment as follows in section I, “MRO was disenrolled

from the school because he/she did not meet the required prerequisites.” The

RS will complete the report as a regular, non-adverse, fitness report.

(b) Examples that are not adverse: Dropped from flight school or

any entry-level technically oriented school because the MRO did not possess

the ability or aptitude; not accepted for Drill Instructor or Recruiter

School or duty because of not meeting the ideal psychological profile.

Note: Reporting officials should not base recommendations for promotion in

these examples purely on academic achievement, grade point average, aptitude,

or ability to assimilate instruction; the “whole Marine” concept still

applies.

(7) Comments identifying academic failure in an MOS career

progression school, or an academic or leadership failure at a PME course of

instruction.

(8) Comments identifying the MRO’s disenrollment for lack of effort

from, or refusal to enroll in, a required nonresident PME program. These

situations indicate an indifference towards professional growth on the part

of the MRO.

(9) Comments identifying alcohol-related incidents or reportable

occurrences of alcohol misuse, including driving under the influence or

driving while impaired (paragraph 5f(2) of this chapter).

(10) Comments identifying the MRO’s failure of alcohol rehabilitation

treatment or their inability to benefit from counseling services (paragraph

5f(2)(d) of this chapter).

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5-17 Enclosure (2)

(11) Comments in addition to those made in section I or justification

blocks for sections D through H, describing the moral or professional

character, performance, or potential of the MRO that reflect:

(a) A failure to accomplish job assignments or meet established

standards.

(b) A judgment of the MRO’s inability to cope with increasing MOS

and professional responsibilities and assignments.

(c) An inability to set conditions personally to support military

service.

(d) Poor character.

(e) Dereliction of duty.

(f) Lack of restraint.

(g) Substantial indebtedness.

(h) Disreputable morals; to include hazing.

(i) Substantiated violations of the Prohibited Activities and

Conduct Order (reference (x)).

(j) Conduct unbecoming a Marine leader.

(12) Comments concerning the MRO’s personal or family problems that

affect performance or diminish effectiveness to lead.

Note: Per the provisions of chapter 4, paragraph 5h(1)(d)2, regarding

Marines prohibited from requalifying due to the Lautenberg Amendment to the

Gun Control Act of 1968, no qualifying section I comment is warranted unless

the incident of spousal or family abuse that created this situation is

current adverse material for the reporting period.

(13) Comments pertaining to medical issues (physical and/or

psychological) that affect the MRO's performance of duties or diminish his or

her effectiveness as a leader and reflect a lack of due diligence within the

limits of the MRO's duty status.

Note: The RS should succinctly address the facts, not attempt to medically

diagnose or offer a prognosis.

(14) Comments identifying periods of UA or declaration as a deserter.

(15) To further state the MRO has or is correcting any of the

problems identified in (a) through (j) above does not erase the adversity.

(16) Negative Words, Phrases, and Qualifying Adverbs

(a) Most adverse reports contain negative words, phrases, or

qualifying adverbs that send up a red flag, such as:

1. But, however, nevertheless...

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5-18 Enclosure (2)

2. Does not display...

3. Minimal, below average...

4. Failed to...

5. Unqualified to/for...

6. Lacks the...

7. Needs development, supervision, improvement in...

8. Usually, sometimes, normally, generally...

9. Recommended for promotion with reservation/hesitation...

(b) Reporting officials shall examine the definition of adversity

contained in paragraph 3 of this chapter and determine whether the MRO’s

performance throughout the reporting period was unsatisfactory and merits an

adverse report. Accordingly, reporting officials shall avoid negative

phrases and their implications unless documenting performance or conduct-

based adversity. See paragraphs 1 and 3 of this chapter.

(c) The list above is meant to be used as a guide and is not an

exhaustive list. CMC (MMRP-30) is the final authority on whether a word or

phrase has adverse implications.

g. Section J

(1) The RS must review the report in its entirety to ensure that all

adversity is appropriately recorded in sections A through I. The RS should

verify that all required directed comments are appropriately recorded. The RS

should verify that all derogatory material and disciplinary action

documentation (as applicable) are resident in the MRO’s OMPF.

(2) After the RS completes a review of sections A through I, the RS

must certify and sign the report (section J, item 1). The RS must then route

the report to the MRO and notify the MRO when the report is ready for the MRO

to review, sign and make a statement. The MRO then has five days to respond

and sign the report. Transfer of either the RS or the MRO is not a valid

reason for failing to inform the MRO of the report.

(3) Once the MRO has reviewed the report, the RS must:

(a) Ensure the MRO completes section J, item 2 by:

1. Signing and dating the report.

2. Marking the appropriate block indicating his or her

desire to make a statement.

(b) Ensure compliance with the provisions of paragraph 9 of this

chapter.

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5-19 Enclosure (2)

(4) If the MRO indicates in section J, item 2 that he or she has

attached a statement, but subsequently fails to do so within the prescribed

time frame, the RS must:

(a) Provide a directed comment to confirm the absence of the

statement.

(b) Forward the report to the RO and inform him or her of the

MRO's failure to attach a statement.

(5) If the MRO refuses to sign section J, item 2 the RS must counsel

the MRO on the ramifications of his or her decision and ensure they

understand the below listed items.

(a) Acknowledging the report and making a statement is the MRO’s

opportunity to communicate with the CMC and rebut the report.

(b) When the MRO refuses to sign and acknowledge the report, it

is assumed the MRO has no statement to make and that the report is accurate

as written.

(c) In accordance with paragraph 9 of this chapter, the MRO

cannot submit a statement after the fact.

(d) Refusal to sign the report constitutes a violation of a

written order and potentially subjects the Marine to punishment under Article

92 of reference (h).

(6) If the Marine-Reported-On (MRO) still refuses to sign, the RS

must provide a directed comment that clarifies three things:

(a) The MRO was notified that the report was routed to them for

review and signature (include date and method of communication).

(b) The MRO was counseled on the purpose of the statement and the

ramifications of not signing the report.

(c) The MRO still refused to sign after communication and

counseling.

(7) Following completion of section J, item 2 and the MRO's

statement, if so indicated, the RS will deliver the report to the RO for

review, adjudication, and forwarding to a 3OS for sighting.

(8) The RS will not attach additional comments for the record

concerning the MRO's statement; however, the RS may provide informal comments

to the RO to assist in clarifying issues.

Note: Do not forward these comments to the CMC (MMRP-32).

7. Reviewing Officer (RO) Responsibilities and Instructions

a. The RO must certify the correctness of the report and ensure that the

adversity is appropriately recorded throughout the report and that all

appropriate required directed comments, signatures, and statements are

included.

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5-20 Enclosure (2)

b. The RO must document their own observations of the MRO if they mark

section K, item 1 “sufficient”.

c. In the event the MRO attaches a statement that disagrees with the RS

as to matters of fact, the RO must provide clarity to the circumstances by

adjudicating any factual differences or disagreements between the MRO and the

RS. This is done in section K, item 4 and addendum pages. The RO must:

(1) Take action to resolve inconsistencies and disagreements.

(2) Solicit input from the RS, appropriate staff officers,

commanders, and SEAs when their comments help to clarify factual differences

between the report and the MRO’s rebuttal.

Note: While in certain situations separation by time and distance may

prevent the RO from having firsthand observation of the MRO and RS

relationship, the RO shall employ every reasonable effort to adjudicate the

report.

(3) Indicate in section K, item 4 or on an addendum page, if

necessary, the actions taken and findings of fact (investigation initiated,

findings, etc.).

(4) Return the fitness report to the RS for corrections if the report

is not administratively and procedurally correct.

d. When the MRO’s statement adds new information that the RS did not

previously address in his or her comments, the RO must determine the validity

of the new information, and indicate findings and actions taken.

e. The RO must not attach additional documentation in the form of third-

party statements in support of either the RS or MRO positions to the report.

(1) This does not preclude the RO from researching and obtaining such

statements and commenting on the findings in resolving the issues of the

case.

(2) When it is not possible to resolve differences, the RO must state

this fact and explain why in his or her comments.

f. If the RO marks the K-2 “concur” box, and/or the K-3 “unsatisfactory”

block, adjudicates factual differences between the RS and the MRO, and/or

makes adverse comments in K-4 that have not been addressed by the RS, the RO

must route the report back to the MRO and inform the MRO when the report is

signed and ready for review.

(1) Transfer of either the MRO or the RO is not a valid reason for

failing to inform the MRO of the report. If necessary, the RO should mail a

copy of the report to the MRO for acknowledgment and return.

(2) Once the MRO has reviewed the report, the RO must:

(a) Ensure the MRO completes section K, item 6 of section K by:

1. Signing and dating the report. If the MRO refuses to

sign, the RO must ensure the provisions of paragraph 6g(5) of this chapter

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5-21 Enclosure (2)

are applied and met. If the MRO still refuses to sign, the RO must provide a

directed comment in compliance with paragraph 6g(6) listed above.

2. Marking the appropriate block indicating his or her

desire to make a statement.

(b) Ensure compliance with the provisions of paragraph 8 of this

chapter.

(3) Following completion of section K, item 6 and the MRO’s

statement, the RO will deliver the report to the 3OS for sighting.

(4) The RO will not attach additional comments for the record

concerning the MRO’s statement; however, the RO may provide informal comments

to the 3OS to assist in clarifying issues.

Note: Do not forward these comments to the CMC (MMRP-32).

g. In situations when the MRO indicates in section J, item 2 that he or

she has attached a statement but subsequently fails to do so within the

prescribed time frame, the RO should do the following:

(1) Confirm the absence of the statement.

(2) Comment in section K, item 4 (Reviewing Officer Comments) on the

fact the MRO indicated in section J, item 2 that he or she has attached a

statement but has failed to do so.

Note: To document the MRO’s change of mind since signing section J-2, have

the MRO mark and sign section K-6 accordingly.

h. The RO must complete the review action, to include forwarding for 3OS

action, in sufficient time to ensure the report arrives at HQMC within 60

days after the end of the reporting period.

(1) If the MRO, RS, or RO is transferring while the report is still

processing, reporting officials should make a concerted effort to resolve

differences while the principals are still present.

(2) Reporting officials should strive to ensure the RO of record at

the time the report ended is the RO who attempts to resolve any differences

and arbitrates the report.

i. Procedures for adjudicating unsupported or unreported adversity.

Given the RO’s responsibility for ensuring fitness reports adhere to the

policy set forth in this Order, the RO must:

(1) Return any fitness report to the RS with administrative or

procedural errors which require correction.

(2) In the case where the RS renders a report adverse and the RO does

not agree with the adversity, the RO will not process the report.

(a) In such situations, the RO shall provide the RS the reason

why the adversity is deemed unsupported and provide the RS an opportunity to

further support the adversity.

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5-22 Enclosure (2)

(b) If after discussion, the RS refuses to remove the adverse

mark(s) and/or comment(s), and cannot convince the RO that the report should

be adverse, the RO will modify the reporting chain according to chapter 2,

paragraph 10f(4) and assume reporting responsibility as the new RS.

(3) In the case where the RO believes the report should be adverse,

but the RS forwards a non-adverse report, the RO can mark the “Adverse by RO”

button in A-PES. The report must be processed according to the instructions

listed in this chapter. The RO shall explain the adversity in Section K.

8. Third Officer Sighter (3OS) Responsibilities and Instructions. A third

officer must sight all adverse fitness reports per the following guidance.

a. Adverse Officer Reports. A general or flag officer (or the SES

equivalent) within the chain of command will sight all adverse officer

reports. If the next level above the RO is the CMC, reporting officials

should either follow guidance listed in chapter 3 to modify the reporting

chain, or contact the CMC staff for guidance.

b. Adverse Enlisted Reports. The next officer in the reporting chain

senior to the RO, normally the RO’s reporting senior, will sight all adverse

enlisted reports. The 3OS sighting the report shall be the commanding

officer or executive officer at the battalion or squadron level. mIn

instances of higher headquarters staffs (above the battalion/squadron level,

i.e. Division, MEF, etc.), the 3OS may be the RO’s reporting senior so long

as they are a field-grade officer or civilian equivalent.

c. Responsibility

(1) The 3OS Must:

(a) Take action to resolve inconsistencies and disagreements when

the MRO’s attached statement disagrees with the RO as to matters of fact.

(b) Take action to determine the validity of the new information,

when the MRO’s statement adds new information that the RO did not previously

address in his or her comments.

(c) Indicate the actions taken or findings of fact on an addendum

page per the provisions of chapter 4, paragraph 16.

(d) Return the fitness report to the RO for corrections if the

report is not administratively and procedurally correct.

(2) Since the 3OS is in many cases removed from firsthand knowledge

of what is being reported, input from the RO and appropriate staff officers,

commanders, and SEAs is important when their comments are applicable.

(3) If the 3OS’ remarks add new adverse material, refer the remarks

to the MRO for acknowledgment and the opportunity to make a statement.

Note: Should the MRO provide a rebuttal, the 3OS may make closing comments,

if deemed appropriate.

(4) The 3OS should forward the completed report to the CMC (MMRP-32)

within 60 days after the end of the reporting period.

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5-23 Enclosure (2)

d. Procedures for adjudicating unsupported adversity. When the 3OS does

not agree with adversity within the report, he/she will not complete the

report.

(1) In such situations, the 3OS shall provide the RO the reason why

the adversity is deemed unsupported and provide the RO an opportunity to

further support the adversity.

(2) If after discussion, the reporting officials refuse to remove the

adverse mark(s) and/or comment(s), and cannot convince the 3OS that the

report should be adverse, the 3OS will modify the reporting chain according

to chapter 2, paragraph 10f(4) of this Order, and assume reporting

responsibility as the new RS.

(a) After the reporting chain has been modified, the new RO must

make a comment in section K stating, “The reporting chain for this report has

been modified due to an unresolved conflict.”

(b) If the 3OS is a flag officer or equivalent, then he/she may

serve as both the RS and RO according to chapter 2, paragraph 10f(5) of this

Order.

(c) The fitness report may be completed as a N/O report if the

new RS does not have sufficient observation to complete an observed fitness

report. The directed comment for the N/O nature of the report shall state,

“This report is N/O due to insufficient observation following modification of

the reporting chain.”

e. General Officer Reviewing Officers (ROs). When the RO is a general

or flag officer (or the civilian equivalent), 3OS action as described above

is not required. If the MRO provides a rebuttal to the general officer’s

section K, item 4 comments, the general should comment on that rebuttal for

clarification as appropriate.

9. Marine-Reported-On (MRO) Responsibilities and Instructions

a. The MRO is provided no less than five working days to review and sign

the report.

b. By close of business of the fifth working day following the day the

MRO is provided a copy of the report, the MRO must:

(1) Sign and date section J, item 2 of the report.

(2) Indicate in the appropriate block of section J item 2 a desire to

make or not to make a statement.

c. When the MRO indicates there is "no statement to make", the report is

assumed accurate as written.

d. When the MRO desires to make a statement, the following guidance

applies:

(1) Complete the statement using an addendum page per the

instructions in chapter 4, paragraph 16.

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5-24 Enclosure (2)

(2) The MRO's statement must conform to Article 1122 of reference (a)

regarding temperate language, limitation to facts, and performance of duty

during the period of the report.

(3) The fitness report is not the forum for surfacing issues more

timely and appropriately handled at request mast or through an Article 138,

UCMJ Complaints of Wrongs petition per the provisions of reference (h).

(4) The MRO has five working days after referral of the report to

return the completed statement to the RS. If the MRO requires additional

time, he or she should request additional time in writing to the RS. The RS

should normally grant any such reasonable request, but approval for the

request is not automatically granted.

e. If the MRO refuses to sign the report, see paragraph 6g(5) of this

chapter.

f. If the RO forwards the report to the MRO per the provisions of

paragraph 7f of this chapter, by the close of business on the fifth working

day following the day the MRO is provided a copy of the report, the MRO must:

(1) Sign and date section K, item 6.

(2) Indicate in the appropriate block of section K, item 6 a desire

to make or not make a statement.

(3) When the MRO indicates there is no statement to make, the report

is assumed accurate as written.

(4) When the MRO desires to make a statement, the same guidance as

noted in paragraph 8d of this chapter applies, with the exception that the

MRO must return the completed statement to the RO vice the RS.

g. Appeals to Previously Submitted Reports

(1) The MRO may appeal any report that he or she believes is

incorrect, inaccurate, or in violation of the policies and instructions in

this Order once the report is a matter of official record. The MRO must

submit an appeal per the provisions of Chapter 10.

(2) The appeal process is not a substitution for an attempt at proper

resolution of an adverse report during its preparation and review. Reporting

officials must endeavor to thoroughly adjudicate the report or resolve any

perceived injustice before submitting the report to HQMC.

h. Statements After the Fact

(1) The purpose of the MRO’s statement is to allow presentation of

both sides of the issue in an attempt to resolve any misunderstanding or

misinformation during preparation of the report. This action should occur

prior to submission of the report with all the principals at hand.

(2) When the MRO indicates in item 2 of section J or item 6 of

section K: "I have no statement to make," it should be absolutely clear to

the Marine that the expressed desire not to submit a statement presumes no

basis for one.

MCO 1610.7B

5 Jun 2023

5-25 Enclosure (2)

(3) The CMC will not make any further provisions to accept a

statement after the fact.

10. Directed Comments

a. In addition to the directed comments listed in chapter 4, paragraph

18, the following provides amplification of adverse specific directed

comments. The RS, RO, and 3OS have a responsibility to ensure that the

appropriate required directed comments are included in section I, section K

item 4, and any addendum pages. See below for a list of required directed

comments.

b. It is good practice, when appropriate, to combine “like” adverse

items into a single directed comment. Examples:

(1) “Directed Comment, Section A, Items 3a, 5a, 6c: Adverse, DC

report. MRO was found guilty at NJP for a violation of article 92 of the UCMJ

for violating the battalion barracks order in that the MRO had an

unregistered guest after hours in their barracks room.”

(2) “Directed Comment, Section A, Items 5a, 7b, 8d/e/f: Adverse

report; MRO is not within body composition standards. I recommend that the

MRO not be considered for promotion with contemporaries.”

c. Directed Comments. The following items require directed comments in

section I:

(1) Section A, Item 3, Occasion and Period Covered:

(a) Occasion:

1. “DC”: Comment must indicate the reason for submission.

(3) Section A, Item 5, Special Case:

(a) Adverse: The RS is required to state the adverse actions,

not the result of the MRO’s actions. Meaning, the RS cannot simply state “MRO

was found guilty of violating article 92 of the UCMJ.” Instead, the RS must

state what the MRO actually did/failed to do; “MRO was found guilty of

violating article 92 of the UCMJ in that the MRO violated the III MEF liberty

order by executing liberty without a liberty buddy.” The NJP was the result

of the MRO’s actions, but executing liberty without a buddy was the adverse

action.

(4) Section A, Item 6, Marine Subject Of:

(a) Derogatory Material and Disciplinary Action: Reporting

officials must verify that the marking meets the appropriate definition

listed in this chapter. The RS must state the type of derogatory material

(6105, page 11, 3005, etc.), or the type of disciplinary action (NJP, court

martial, civilian conviction, etc.). Reminder: The RS must state the adverse

actions themselves, not the result of the actions. Generally this verbiage is

listed on the derogatory material, or within the UPB or disciplinary action

documents.

(5) Section A, Item 7, Recommendation for Promotion:

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5-26 Enclosure (2)

(a) “No”: This mark renders the report adverse. If the RS marks

no, enter one of the following statements:

1. "I recommend that the MRO not be considered for promotion

with contemporaries."

2. "I recommend that the MRO not be considered for promotion

at any time."

(6) Section A, Item 8:

(a) Qualification: “U” or “X”: A directed comment is required

for codes “U” or “X”. If the RS determines that the MRO was complicit or

negligent, they must provide details that lead them to that conclusion.

Example: “MRO was required, but did not fire during the reporting period. MRO

was scheduled for two separate rifle qualifications during the reporting

period. MRO failed to attend required grass week training and was dropped

during the first attempt. MRO overslept and failed to muster at the

appropriate time during firing week and was subsequently dropped on their

second attempt.”

(b) Physical Fitness Test/Combat Fitness Test (PFT/CFT) Score:

1. “FXXX”: If the MRO achieves a passing overall score, but

failed to achieve the minimum score on a single event, the RS must state

which event the MRO failed.

2. “C150”: The RS must include remedial PFT/CFT scores in

section I if the MRO failed, but then passed a PFT/CFT.

3. “RDNT”: The RS must provide a directed comment in

section I when using this code if the RS deems the MRO was complicit or

negligent. Example: “Directed Comment, Section A, Items 5a, 8b: The MRO was

required, but did not take the PFT during the reporting period. During the

reporting period, the unit had three scheduled PFTs which the MRO knew about

well in advance. The MRO failed to attend any of the scheduled PFTs, produced

no valid excuse on why they could not attend, and did not take the

appropriate steps to independently schedule or attend another PFT.”

(c) Weight/Body Fat: Exceeding acceptable standards and

assignment to BCP/MAP each independently render a fitness report adverse.

When the MRO’s body fat exceeds the maximum allowable standard for the MRO’s

height, or when the MRO’s body fat percentage is within acceptable standards

for that Marine’s age group but has failed to conform to military appearance

standards, comment as follows:

1. “The MRO is not within body composition standards.”

2. “The MRO has been assigned to the Body Composition

Program.”

3. “The MRO has been assigned to the Military Appearance

Program.”

(7) Section A, Item 10/11, RS/RO Information:

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5-27 Enclosure (2)

(a) The RO (acting as the RS) must include a directed comment

that they have assumed RS authority for any of the reasons described in

chapter 2, paragraphs 10e and 10f. Generally this is the case if the previous

RS has been relieved, or the RO does not feel that the RS can objectively

evaluate the Marine.

(b) The RO must include a directed comment if a commanding

general approved a modification to the reporting chain. The RO must state

which commanding general authorized the modification.

(8) Section J, Item 2, Marine-Reported-On (MRO) Acknowledgement of

Adverse Report:

(a) The MRO refuses to sign item 2 of section J (Certification by

the MRO when the report is adverse). If the MRO still refuses to sign, the RS

must provide a directed comment that clarifies three things:

1. The MRO was notified that the report was routed to them

for review and signature (include date and method of communication).

2. The MRO was counseled on the purpose of the statement and

the ramifications of not signing the report.

3. The MRO still refused to sign after communication and

counseling.

(b) The RS must comment if the MRO indicates that they attached a

statement, but no statement is included.

(9) Section K:

(a) Item 6, Marine-Reported-On (MRO) Acknowledgement of Adverse

Report: The MRO refuses to sign item 6 of section K (Certification by the

MRO when the report is adverse). If the MRO still refuses to sign, the RO

must provide a directed comment that clarifies three things:

1. The MRO was notified that the report was routed to them

for review and signature (include date and method of communication).

2. The MRO was counseled on the purpose of the statement and

the ramifications of not signing the report.

3. The MRO still refused to sign after communication and

counseling.

MCO 1610.7B

5 Jun 2023

6-1 Enclosure (2)

Chapter 6

Special Instructions

1. General Information. Considering the diversity of units, missions, and

operational circumstances inherent to the Marine Corps, it is impossible to

adapt all of the instructions contained in the preceding chapters to all

Marines. Consequently, this chapter identifies known exceptions and gives

special guidance. Contact CMC (MMRP-30) for further guidance.

2. Waivers of Policy

a. All waivers for special situations previously approved are cancelled

upon the date of this order. Commanders should submit requests for new

waivers or modification to existing waivers within three months of the date

on this order.

b. It is incumbent upon all reporting officials and commanders to apply

the policies contained herein.

(1) Commanders and reporting officials must identify those situations

that are unique and require modifications to accomplish the objectives

outlined in Chapter 1.

(2) After a thorough examination of this Order, commanders and

reporting officials who, based on their particular situation, identify the

need for a waiver of any section of this Order should:

(a) Request the waiver from the CMC (MMRP-30) via their chain of

command.

(b) Adhere to the policies in this Order until they receive

approval of the waiver request.

c. Certain cases of geographically isolated units and Marines, where the

standard reporting chain cannot be reasonably established, may require a

waiver for RO authority. Applicable Marine Corps Orders that standardize

situationally unique reporting chains( e.g., reference (z), and the like)

provide specific authority for the reporting chain.

3. Unique or Unusual Situations. The provisions for submitting fitness

reports by reporting chains involved in unusual or unique situations, such as

combat, unique operational deployment situations, or when the MRO, RS, or RO

are separated or retired, are as follows:

a. Reporting Chain. Commanding generals may modify reporting chains as

necessary when situations dictate.

b. Submission Deadline. If the situation dictates, waivers to the

submission deadline for fitness reports (30 days after the end of the

reporting period) may be granted per chapter 7, paragraph 3.

c. Fitness Report Preparation. Reporting officials may submit

handwritten reports under extremely unusual circumstances. CMC (MMRP-30) is

the final authority to accept handwritten reports.

MCO 1610.7B

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6-2 Enclosure (2)

(1) When all required section A administrative data is not available,

the RS may submit partially completed reports.

(2) Upon receipt at HQMC, the Performance Evaluation Section (MMRP-

30) will take necessary action to ensure the completion of the reports for

processing.

(3) For such reports, it is critical that at least the names and DoD

ID numbers of the MRO, RS, and RO are accurate.

d. Missing or Prisoner of War Status

(1) RSs must submit DC reports upon placement of the MRO in a missing

status as a result of being:

(a) Missing in action.

(b) Captured by a hostile force.

(c) Interned or detained by a foreign country against his or her

will.

(2) The "to" date for the report is the declaration date of the MRO's

specific status.

e. Combat Report Criteria

(1) To be considered for a combat fitness report, the MRO must be

serving in a project/crisis code area as designated by the Chairman, Joint

Chiefs of Staff, and announced by message from Joint Headquarters or this

Headquarters as applicable.

(2) Assignment in the theater of operation, receiving imminent danger

pay, qualifying for a campaign or expeditionary ribbon does not meet the

criteria for a combat report. The MRO must be subjected to hostile fire in

combat operations against an enemy or in direct support of those engaged in

hostile fire with an enemy. Per chapter 4, paragraph 18b(1)(c), the report

must comment on the nature of the combat operation and the MRO’s actions

relative to the operation.

(3) It is the responsibility of the commanders on the scene to

determine when combat fitness reports are justified and monitor submission of

the reports. RSs should document, as applicable, the MRO’s combat actions in

section C (Billet Accomplishments), in justification comments when “F” or “G”

attribute grades are supportable, or in section I comments. To assist in

determining if a combat report is appropriate, at least one of the following

criteria must be met:

(a) The MRO was under fire;

(b) The MRO returned fire;

(c) The MRO directly supported those under fire with supporting

arms; (*Note: Advances in technology now allow Marines to operate within a

project/crisis code area while not being physically located within the

project/crisis code area and therefore are eligible to meet this criteria.

Example: MQ-9 pilot located outside of the project/crisis code area who

MCO 1610.7B

5 Jun 2023

6-3 Enclosure (2)

employs ordnance against enemy forces in direct support of those under fire

within the project/crisis code area. Reporting officials must still adhere to

all other facets of paragraph 3.e(3) when determining if a combat report is

appropriate. CMC (MMRP-31) is the final authority to determine if a report

meets this criteria. When in doubt, reporting officials should consult with

CMC (MMRP-31) prior to the submission of the report.)

(d) The MRO was in direct service support within the immediate

combat area; or

(e) The MRO was in a leadership or staff support role directly

coordinating actions in the immediate combat area.

(4) Actions meeting the eligibility for the Combat Action Ribbon or

Strike/Flight Air Medal make a combat report a certainty.

4. Academic and Training Duty

a. Report academic and training duty as a student like regular duty.

Reporting officials must observe and report all aspects of a Marine's

performance, potential, and professional character, as appropriate.

Note: Academic reports will not be recorded on the RS or RO profiles and

will not generate a relative value or comparative assessment mark on the

Master Brief Sheet.

b. All MROs in a training status at an MOS-producing school, other

formal course of instruction (e.g., refresher training at Fleet Replacement

Squadrons (FRS)), or degree-producing course of instruction (e.g. MECEP) will

receive an academic-type report, regardless of billets or duties assigned in

addition to academic requirements.

c. Submit fitness reports for Marines attending school or formal courses

of instruction as a result of PCS/TEMINS orders per the submission

requirements outlined in Chapter 3.

d. When a Marine is attending a formal course of instruction in a TAD

status for 31 or more days, the following guidance applies:

(1) Per chapter 3, paragraph 4f, the RS at the parent command must

submit a "to temporary duty" (TD) report when the MRO departs for

instruction.

(2) Per chapter 3, paragraph 4g, the RS at the formal course of

instruction must submit a "from temporary duty" (FD) report upon completion

of the MRO's instruction.

Note: Back-to-back TD reports may occur when an MRO finishes one formal

course and reports to another school before returning to the parent command.

(a) The RS may submit a N/O report if observation is not

feasible.

Note: This is an exception to the provisions of chapter 3, paragraph 5a and

chapter 6, paragraph 4a.

MCO 1610.7B

5 Jun 2023

6-4 Enclosure (2)

(b) While a Marine is in a temporary duty status (lasting 31 days

or longer) the RS must capture all required reporting occasions outlined in

the beginning of chapter 3. For annual occasions (Active and Reserve

Components), only submit reports when the occasion occurs during a period of

temporary duty lasting six months or longer. If the annual occasion occurs

during a period of temporary duty of less than six months, defer the report

and capture the MRO’s performance in the FD report.

(c) If the MRO is dropped or disenrolled from a formal course or

school in less than 90 days, the RS must complete an FD report and explain

the reason in section I.

1. Disenrollment for cause is adverse and shall be processed

per the provisions of Chapter 5.

2. If the MRO is disenrolled for conduct, violating an honor

code at the school, or other similar reason, and the matter is not

adjudicated as described by chapter 5, paragraph 3, the adverse conduct

cannot be mentioned on the fitness report per the provisions of chapter 5.

e. When a Marine is attending a formal course of instruction in a TAD

status for 30 or less days, the following guidance applies:

(1) No fitness report is required.

(2) The RS at the MRO's parent command should address the MRO's

attendance at the formal course of instruction in section C and/or section I

of the MRO's next report.

f. Per chapter 4, paragraph 4c(3), the RS must enter the one-letter code

“A” in section A, item 3c (Type Duty) for all Marines performing academic or

training duty as students.

g. Submit an RT report per chapter 3, paragraph 4m for SMCR or IRR

members attending school or a formal course of instruction lasting 30 days or

less.

h. Submit observed reports to the extent possible.

(1) Section B must reflect the nature of the program of instruction.

(2) Section C must include course completion, class standings, etc.

(3) RS should evaluate the MRO in as many of the attributes in

section D through G as possible.

(4) RS must complete section I, making directed and additional

comments as appropriate.

(5) ROs should complete section K, commenting as appropriate.

(6) For aviation students attending the FRS, academic, observed

reports may be written when duties associated with squadron billets are

performed in addition to their academic syllabus, or when superb or

meritorious actions merit. This is an exception to chapter 3, paragraph

6b(4).

MCO 1610.7B

5 Jun 2023

6-5 Enclosure (2)

i. When the MRO is at a non-Marine command or formal course of

instruction, paragraph 8d of this chapter may apply.

5. Fitness Reports for Defense Counsel or Military Judges

a. Defense Counsel. Reference (y) defines the reporting chain and

policies for judge advocates assigned duties as defense counsel. The MRO may

receive a simultaneous report (see chapter 2, paragraph 10c) from the local

command, only for performance of non-defense counsel responsibilities,

provided the MRO performs additional significant duties and responsibilities

for that command.

b. Military Judges. Applicable military judiciary instructions define

the reporting chain for a Marine Corps judge advocate assigned to perform

duties as a military judge. Fitness reports shall conform to the general

policies described in this Order and in instructions of the Judge Advocate

General of the Navy, the Chief Judge of the Navy-Marine Corps Trial

Judiciary, or the Chief Judge of the U.S. Navy-Marine Corps Court of Criminal

Appeals.

c. Officers Assigned to the Navy-Marine Corps Court of Criminal Appeals.

Reporting officials must evaluate the performance of a judge advocate

assigned to a judicial billet as an appellate judge with a view toward

assessing that officer's performance and conduct during the reporting period,

while at the same time fully supporting the fundamental principle of

decisional independence.

(1) Reporting officials must not base their evaluation on a judge's

judicial opinions, rulings, or the results thereof.

(2) Evaluation of an appellate judge may include the officer's

knowledge of criminal law and procedure, judicial demeanor, industry,

adherence to rules of procedure and ethics, clarity and quality of written

opinions without regard to the decision ultimately reached, management

ability (when applicable), collegiality, and significant non-judicial

contributions to the service or local community.

6. Remedial Promotion. When a Marine is remedially promoted, the RS must

complete a fitness report with either a GC or DC occasion and include a

directed comment in section I stating the MRO's promotion date (the date the

actual ceremony took place) and date of rank.

a. GC Occasion Example: A sergeant is promoted to staff sergeant on 2

June 2009 and given a DOR of 1 October 2008. The section I directed comment

should state, "Remedially Promoted 20090602, DOR 20081001". The “To” date on

the fitness report will reflect the date the MRO was physically promoted, not

the MRO’s DOR for pay and lineal purposes. No fitness report is due for the

elapsed time between the MRO’s administrative DOR and physical promotion.

b. DC Occasion Example: A corporal is promoted to sergeant on 2 June

2009 and given a DOR of 1 October 2008. The “From” date on the fitness report

will reflect the MRO’s DOR and the “To” date on the fitness report will

reflect the date the MRO was physically promoted. The section I directed

comment should state, “Remedially Promoted 20090602, DOR 20081001”.

MCO 1610.7B

5 Jun 2023

6-6 Enclosure (2)

7. Set Aside/Disapproved Grade Reductions

a. If a grade reduction is remitted, the RS who submitted the GC report

must resubmit the report as a DC report to CMC (MMRP-32) that excludes any

reference to the reduction. The revised fitness report must be submitted on

NAVMC 10835, which can be acquired from the MMRP-30 web page. An explanation

of the appellate action and the MRO’s reinstated date of rank must be

provided along with the revised report.

(1) If any findings of guilt or punishment remain in effect, the RS

must reference them in section I of the DC report.

(2) If the report includes reference to any findings of guilt and

punishment remaining in effect, or other prior reported adversity pertaining

to character or performance, the RS must:

(a) Ensure the MRO signs section J, item 2 (Certification by the

MRO when the Report is Adverse).

(b) Ensure compliance with the provisions of Chapter 5 of this

Order.

b. If NJP was set aside, the RS of the corresponding DC fitness report

must submit a revised report to CMC (MMRP-32) without any mention of the

findings of guilt or punishment that was set aside. The same process applies

if the entire NJP was set aside. The revised fitness report must be

submitted on NAVMC 10835, which can be acquired from the MMRP-30 web page.

An explanation of the appellate action and the MRO’s reinstated date of rank

must be provided along with the revised report.

c. The MRO must submit a request to CMC (MMRP-13), per the provisions of

chapter 10, to have the old fitness report removed from his/her OMPF. A copy

of the signed set aside letter must accompany the request. The MRO need not

wait for the RS to complete the revised fitness report before submitting the

request to have the old report removed from his/her OMPF.

8. Non-Marine Reporting Chains

a. Reporting Officials. Reporting officials for Marines serving

external to the Marine Corps must adhere to the provisions of this Order and,

to the extent possible, understand and consider Marine Corps values when

completing a fitness report.

(1) Either the Reporting Senior (RS) or Reviewing Officer (RO) is a

Marine. If a Marine normally functions as either the RS or RO according to

the standard reporting chain defined in chapter 2, paragraph 2, process the

report per the guidance of this Order. The RO must forward the completed

report to the CMC (MMRP-32) per the provisions of chapter 7.

(2) Neither the Reporting Senior (RS) nor Reviewing Officer (RO) is a

Marine. Organizations should strive to include a Marine in the reporting

chain. In those cases, however, when neither the RS nor the RO is a Marine

officer, the following guidance applies:

(a) Reporting officials should seek the assistance, if available,

of the SMR in the command or agency in preparing the report.

MCO 1610.7B

5 Jun 2023

6-7 Enclosure (2)

(b) Following preparation and review, the RO shall forward the

report to the SMR, if one is available.

(c) The SMR shall review the report for administrative and

procedural correctness and forward the report to the CMC (MMRP-32) per the

provisions of chapter 4, paragraph 1c.

(d) For reports on the SMR in the command, staff, or agency, the

RO must forward the completed report to the Marine Corps unit that sponsors

the billet.

1. The sponsoring unit will administratively review the

report and forward it to the CMC (MMRP-32).

2. Ensure reports arrive at the HQMC unit in sufficient time

to allow forwarding of the report to the CMC (MMRP-32) no later than 30 days

after the end of the reporting period.

(e) If the RO (as defined in chapter 2, paragraph 4) is not in

the general proximity of the MRO, or because of organizational structure

would be unfamiliar with the MRO, the RS, with the approval of the RO of

record will:

1. Request the SMR, if available, to function as the RO of

record (provided he or she is the same grade or senior to the RS).

2. If a SMR is not available, forward the report for formal

review to the Marine Corps unit that sponsors the billet.

3. Forward the report with an addendum page that states that

review is not feasible and requests that the sponsoring unit review the

report.

4. Following review, the sponsoring unit will forward the

report to the CMC (MMRP-32).

(3) Marine Corps units sponsoring billets external to the Marine

Corps must provide the Marines in these billets with the necessary guidance

and support to assist their reporting officials when necessary.

b. Senior Marine Representative (SMR)

(1) The role of the SMR in the timely and accurate completion of

reports cannot be understated. The SMR is the critical link to non-Marine

reporting officials and compliance with this order. The lack of

communicative continuity to non-Marine reporting officials makes it

incredibly challenging to correct reports that MMRP-30 returns due to non-

compliance with this order. The SMR of the command, staff, or agency must

assist reporting officials by:

(a) Providing non-Marine RSs or ROs guidance and education on the

policies of this Order.

(b) Reviewing reports for administrative and procedural

correctness.

MCO 1610.7B

5 Jun 2023

6-8 Enclosure (2)

(2) After reviewing the report, the SMR must attach an addendum page

to the report per chapter 4, paragraph 15, marking item 3d indicating he or

she administratively reviewed the report.

(3) If significant professional contact allows for meaningful

assessment of the MRO, the SMR may comment on his or her observations

pertinent to MRO’s billet assignment and mission accomplishment. The senior

Marine may also address MRO’s embodiment of the “whole Marine” concept and

how Marine Corps standards, values, and professional growth are exhibited.

Note: If the SMR’s comments add adverse material they must be referred to

the MRO for acknowledgment and the MRO given the opportunity to make a

statement per chapter 5.

(4) The SMR must function as the RO of record when requested to do so

by the RS per paragraph 8a(2)(e)1 of this chapter, if the RO (as defined in

chapter 2, paragraph 4) is not in the general proximity of, or because of

organizational structure, would be unfamiliar with the MRO. Seniority

requirements per chapter 2, paragraph 10d apply.

c. Marine-Reported-On (MRO)

(1) Provide the RS with a completed section A and billet

accomplishments as appropriate.

(2) Assist the RS or RO in obtaining a copy of, and interpreting

policy in, this Order.

d. Marines Permanently Assigned to Non-Marine Commands. Reporting

officials for Marines assigned to other service commands, agencies or

institutions as permanent personnel; e.g., instructors, liaison duty, staff

members, and the like, must evaluate the MRO using the NAVMC 10835 per the

provisions of this Order.

e. Marines Temporarily Assigned to Non-Marine Commands. The following

procedures apply to Marines assigned as students or special trainees at other

service commands, agencies, or institutions, or to an exchange program with

another country that complete performance evaluations using their own

standard form and values:

(1) When a fitness report is due, the MRO’s administrative support

unit will prepare section A of the USMC Fitness Report. The unit will:

(a) Mark item 5 (Special Case) of section A "not observed".

(b) Complete section B of the report per chapter 4, paragraph 5.

(c) Comment in section I as follows: "Attachment is the unique

performance evaluation form required by this (command/institution)."

(2) The MRO will deliver the USMC fitness report to his or her RS,

requesting that the service or agency unique performance evaluation (in

whatever form) be attached to the fitness report.

(a) When accomplished, the MRO must have the RS sign section J,

item 1 and have RO sign section K, item 5. The RO should not complete items

1 through 4 of section K.

MCO 1610.7B

5 Jun 2023

6-9 Enclosure (2)

(b) Mail the fitness report with the attached service/agency

unique form to the CMC (MMRP-32) per chapter 7.

MCO 1610.7B

5 Jun 2023

7-1 Enclosure (2)

Chapter 7

Handling and Submission of Completed Reports

1. General Information

a. Per chapter 4, paragraph 1b reporting officials must safeguard the

sensitivity and privacy of fitness report information.

(1) Each command and reporting official must establish and enforce

procedures to ensure the treatment of completed fitness reports as privileged

information.

(2) Limit access of completed reports to persons requiring knowledge

of such reports.

b. Timely submission of fitness reports is critical. Reporting

officials must ensure the CMC (MMRP-32) receives completed reports within 30

days of the end of the reporting period for normal reports and 60 days for

adverse reports.

c. Reporting officials should maintain a personal copy or sufficient

personal notes for at least five years to ensure that, if required by

circumstance, an accurate reconstruction of the report is possible. This

information must not be provided to others, left behind upon detachment (to

include computer hard drives), or maintained as a system of organizational

files.

2. Attachments to Reports

a. The only attachment allowed to a fitness report is the addendum page.

Note: The only exception is for other service or agency-unique evaluation

forms per chapter 6, paragraph 8e.

b. Submit all other material (commendatory, derogatory, or

administrative) appropriate for inclusion in the Marine's OMPF via separate

cover letter to the CMC (MMRP-20), per reference (m) and this Order.

3. Modifications to Submission Deadlines for Unique or Unusual Circumstances

a. When unique or unusual circumstances (i.e. combat or other unique

operational deployment situations, separation or retirement of the MRO, RS,

or RO) preclude the timely submission of fitness reports to HQMC, commanding

generals may grant extensions up to 60 days to reporting officials.

Note: The extension is for the preparation and submission period, not the

ending date of the report.

(1) These extensions are for specific situations only and do not

constitute a continuing authorization.

(2) When granted an extension, the RO must note the approval of the

extension in section K indicating the commanding general's waiver approval

for the submission deadline and indicate, by billet, the commander general

who authorized this extension.

MCO 1610.7B

5 Jun 2023

7-2 Enclosure (2)

b. When combat or other unique operational deployment situations

preclude the timely submission of fitness reports to HQMC within 30 days of

the end of a reporting occasion, and the anticipated delay from end of

reporting period exceeds 90 days, waiver approval must come from the CMC

(MMRP-30).

(1) Reporting officials must proactively request the waiver from the

CMC (MMRP-30) via their chain of command.

(2) When granted an extension, the RO must note the approval of the

extension in section K indicating the CMC's (MMRP-30) waiver approval for the

submission deadline.

c. Failure to indicate either CG or CMC waiver authority would result in

the report being processed and recorded as a late report.

4. Submission of Completed Reports. Submit completed reports as follows:

a. Fitness reports completed through A-PES are automatically submitted

to the fitness report processing section for action.

b. Fitness reports completed outside of A-PES will be submitted as

described in chapter 4, paragraph 1c(2).

c. Submit reports for Marines serving external to the Marine Corps per

the special instructions contained in chapter 6, paragraph 8.

5. Access to Completed Reports. Paragraph 2800 of reference (b) provides

authorization for individual Marines to access and review their fitness

report records on file at HQMC. The primary means to access their records is

through the “My OMPF” tab on the Marine Online (MOL) website.

MCO 1610.7B

5 Jun 2023

8-1 Enclosure (2)

Chapter 8

Headquarters Marine Corps (HQMC) Functions

1. General Information

a. The Performance Evaluation Section (MMRP-30) of the Records and

Performance Branch (MMRP) implements policy and procedures, and collects,

maintains, and provides essential data to support the CMC’s personnel

management responsibilities (assignment, retention, and promotion of

Marines). The Section provides guidance and assistance to Marines in the

application and administration of the PES.

b. The Career Counseling Section (MMRP-50) provides, upon request,

counseling to Marines concerning competitiveness for upcoming promotion and

selection boards and guidance concerning future assignments, lateral moves,

and special assignments. The section also provides counseling to Marines in

the grades of sergeant through colonel who fail selection on a board.

c. The Career Management Team (CMT) within the Reserve Affairs Division,

provides, upon request, counseling to all Ready Reserve Marines (i.e.

Selected Marine Corps Reserve, Individual Mobilization Augmentee, Individual

Ready Reserve and the Active Reserve) concerning competitiveness for upcoming

promotion and selection boards. The CMT also provides guidance regarding

future billet assignments, career progression advice, and lateral moves.

2. Performance Evaluation Section (MMRP-30) Responsibilities. MMRP-30

ensures the PES remains focused on values and standards of the Marine Corps,

that the system functions effectively, and provides guidance and

interpretation to the field and HQMC, as applicable. The section is

organized by functional area and includes two primary sub-sections associated

with fitness reports.

a. Policy and Compliance Section (MMRP-31). The MMRP-31 is responsible

for fitness report policy, research, correction, and accountability for all

active-duty and reserve personnel. Additionally, the unit provides liaison

support for promotion and selection boards. Commanders who have inquiries or

who are assisting their Marines with performance record problems should

direct their correspondence to the CMC (MMRP-31). Specific tasks include:

(1) Supervise adherence to PES policy, to include identification of

those reporting officials who are noncompliant with the requirements of this

Order.

(2) Supervise the PES education program for the Marine Corps.

(a) Provide briefs for Title 10 promotion boards and non-Title 10

selection boards.

(b) Provide briefs and classes at resident PME schools.

(3) Receive, review, staff, and recommend disposition of necessary

corrections to fitness report records per the provisions of paragraph 10 of

this chapter.

(4) Supervise policies regarding accountability of required fitness

reports and audits of fitness report records.

MCO 1610.7B

5 Jun 2023

8-2 Enclosure (2)

(5) Prepare advisory opinions on petitions to the Performance

Evaluation Review Board (PERB) and Board for Correction of Naval Records

(BCNR) regarding PES policy.

(6) Respond to requests for waivers of established PES policy.

(7) Conduct research, evaluate performance evaluation trends, and

recommend policy changes as appropriate.

(8) Provide liaison with other branches of the military regarding

performance evaluation matters.

(9) Provide personnel to act as inspectors addressing PES matters for

the Inspector General of the Marine Corps.

b. Fitness Report Processing Section (MMRP-32). MMRP-32 is responsible

for initial screening and processing of all fitness reports into the

automated system, returning incorrect fitness reports to reporting officials

for correction, and forwarding correct reports to the CMC (MMRP-20) for

inclusion in the OMPF. Specific tasks include:

(1) Ensure reports are administratively correct when submitted;

return incorrect reports to the appropriate reporting official.

(2) Audit fitness reports for adherence to policy.

(3) Enter fitness reports into the database and ensure their

accuracy.

(4) Reconstruct those reports which are missing from the OMPF.

(5) Prepare the correspondence necessary for follow-up action to

correct erroneous reports.

3. Career Counseling Section (MMRP-50)

a. Upon request, the MMRP-50 provides counseling and guidance to Marines

in the grades of sergeant through colonel. Specific tasks include:

(1) Provide career counseling, planning, and educational guidance to

Marines.

(a) Focus on operational experience, MOS credibility, command and

staff leadership experience, relative competitiveness, and potential for key

billet and command selection.

(b) Provide guidance regarding timing of resident PME and special

programs.

(c) Marines are required to conduct a self-audit as described in

Appendix H prior to their counseling session.

(d) Recommended that Marines contact the career counselors a year

prior to any board on which their record will be considered.

MCO 1610.7B

5 Jun 2023

8-3 Enclosure (2)

(e) Marines can schedule a career counseling appointment via

phone, email, or the MMRP-50 website.

(f) Counseling sessions are conducted via phone, online via

digital meeting platforms, or in person.

(2) Provide advisory opinions to the PERB and BCNR, and when a Marine

is considered for a special selection board.

(3) Provide responses to general officer inquiries and other staff

actions which require review of the OMPF.

(4) Provide career counseling briefs for resident PME schools.

(5) Provide briefs for Title 10 promotion boards and non-Title 10

selection boards.

b. The counseling section is typically staffed with a mix of ground,

aviation, and combat service support MOSs to better counsel Marines from all

elements of the Marine Air Ground Task Force. However, each counselor is

qualified to counsel Marines of any MOS.

4. Education. The key to preserving and improving the quality of

performance evaluations is knowledge and understanding of PES policy and

Marine Corps values. This is achieved through the education of all reporting

officials. Effective training considers the audience, timing of the training

in relation to the evaluation or promotion board cycles, and the appropriate

topic. The CMC accomplishes this goal as follows:

a. Performance Evaluation System (PES) Policy. Commanders shall ensure

that RSs, ROs, and SEAs have access to, and understand, all current PES

directives.

b. Formal Schools. All officer and enlisted PME courses of instruction,

taught through the Marine Corps Training and Education Command, shall contain

instruction devoted to the PES.

c. Unit Training. Commanders shall ensure that all MROs and reporting

officials are knowledgeable of applicable provisions of the PES and will

conduct appropriate training annually. Commanders shall consider the

audience, timing, topic relationship. Examples:

(1) December: MROW training for E-5s. PARS/Marking Philosophy

discussion and E-6 promotion board debrief with E-5 RSs.

(2) April: MBS audit with O1/2s. Review adverse report procedures

for height/weight/body fat and PFT failures with all reporting officials.

(3) October: MBS audit with all E-6s and E-7s. E-7 and E-8

promotion board debrief. PARS/Marking Philosophy discussion and E-7 promotion

board debrief with E-6 RSs.

d. Briefs. MMRP-30 and MMRP-50 personnel provide briefs at formal

schools, to promotion and selection boards, during the MMOA/EA roadshow, and

in other venues upon request.

MCO 1610.7B

5 Jun 2023

8-4 Enclosure (2)

5. Master Brief Sheet (MBS). The MBS is a ready reference document used in

the personnel management process. The MBS provides key personal data and a

summary of a Marine’s performance evaluation record. The MBS has two

sections:

a. Header Data. Provides service information extracted directly from

the MCTFS (see Appendix C).

b. Fitness Report Listing. Provides a synopsis of all reports recorded

in the system, and reflects data taken from sections A, D, E, F, G, H, and

item 2 of section K of the fitness report (see Appendix D).

6. Reporting Senior (RS) Profile. The Reporting Senior Profile outlines the

grading history of an RS by showing the fitness report average, in descending

order, of every report written by the RS. It is a key tool for use in

accomplishing the objectives of the PES.

a. Intent of the Reporting Senior (RS) Profile:

(1) The RS should write each report covering the performance and

actions of an individual Marine during the discrete reporting period. The RS

should pay particular attention to Chapters 3, 4, and 5 (if adverse).

(2) After the report is complete, the RS should go back through each

attribute and compare the assigned attribute marks to the attributes marks

assigned to the other fitness reports within the RS’s profile. The RS should

make minor adjustments to the attribute marks, as necessary, to ensure that

the assigned attribute marks are kept in context of the RS’s true marking

philosophy. The purpose of going back through a report to compare attributes

is to check one’s work. For example, if an RS gave a Marine an attribute

mark of “D” for performance, but for other Marines within the same profile

with comparable performance the RS gave attribute marks of “C,” then the RS

would be able to identify the inflated mark and re-mark it to more

appropriately align it with the his/her historical standard. Attribute

comparison IS NOT a process to enable a RS to write to a profile.

(3) Individual RS profiles aid in maintaining the integrity of the

PES by providing the RS with a means to accurately report on each MRO while

freeing the RS from concern about how other RSs are evaluating Marines of

similar grades.

b. Reporting Senior (RS) Profile Dynamics

(1) The RS profile is a dynamic tool which develops over time.

(2) The profile reflects all reports written by the RS for each grade

excluding academic, EN, and N/O reports.

(3) Because the RS profile is a snapshot of the RS’s marking

philosophy, RSs must understand the significance of maintaining a consistent

marking philosophy throughout their careers.

(4) RSs must accurately and fairly assess the performance of their

subordinates; RSs who fail to do so will unwittingly and unfairly

discriminate against either previously submitted reports or subsequent

reports.

MCO 1610.7B

5 Jun 2023

8-5 Enclosure (2)

(a) RSs who consistently mark all of their Marines the same do a

disservice to their Marines and to promotion/selection/retention boards,

because the reports will, for the most part, lack relative value in relation

to all other reports written by the RS for Marines of the same grade.

(b) RSs who attempt to change their marking philosophy will

either positively or negatively affect the relative value of reports for MROs

they have previously rated.

1. If the RS begins systematically assigning higher than

normal attribute marks, he or she diminishes the value of all the preceding

reports within their profile that have lower fitness report averages.

2. If the RS begins systematically assigning lower than

normal attribute marks, he or she inflates the value of all the preceding

reports within their profile that have higher fitness report averages.

(5) The profile reflects the number of reports submitted late by the

RS.

(6) No mechanism exists to “reset” RS profiles. Reporting seniors

may view their profiles on the “My OMPF” tab on MOL.

c. Calculating Profile Data

(1) Fitness Report Average for an Individual Report

(a) Each block in the marking gradient for each attribute has an

assigned numeric value as follows: A=1, B=2, C=3, D=4, E=5, F=6, G=7, and

H=0.

Note: Block H (N/O) has no value and does not factor into the calculation of

the average.

(b) Each observed attribute numeric value is added to find the

total, which is divided by the number of observed attributes to calculate the

average, rounded to the nearest hundredth.

(2) Reporting Senior's Average of All Fitness Reports Written on

Marines of Similar Grade. This average reflects the mean of the numeric

value for all fitness reports written by the RS on Marines of the same grade.

(3) Reporting Senior's Highest Fitness Report Average of Any Report

Written on Marines of Similar Grade. This value reflects the highest fitness

report average of any report written by the RS on Marines of the same grade.

(4) Reporting Senior's Lowest Fitness Report Average of Any Report

Written on Marines of Similar Grade. This value reflects the lowest fitness

report average of any report written by the RS on Marines of the same grade.

(5) The Number of Reports Submitted by the RS Received at HQMC 60 or

More Days After the End of the Reporting Period. This number reflects the

number of reports submitted by the RS that HQMC received 60 or more days

after the end of the reporting period.

MCO 1610.7B

5 Jun 2023

8-6 Enclosure (2)

7. Relative Value

a. Relative value is a boardroom metric and is not relevant to the

fitness report writing process. The only purpose of relative value, by

design, is to give individuals making personnel management decisions the

ability to weigh the merit of a single fitness report in relation to the RS’s

rating history or "profile." The relative value of a report reflects how the

fitness report average of an individual report compares to:

(1) The RS's average of all fitness reports written by the RS on

Marines of the same grade.

(2) The highest fitness report average of any report written by the

RS on a Marine of the same grade as the MRO.

b. The MBS displays the following information relevant to the Relative

Value:

(1) The Relative Value at the Time of Processing. This numeric value

reflects the relative value of the MRO's fitness report at the time of

processing based on the RS's rating history for Marines of the same grade as

of the time the MRO's report was processed. This number is a constant and

once calculated, will not change.

(2) The Cumulative Relative Value. This numeric value reflects the

cumulative relative value of the MRO's fitness report based on the RS's

rating history for Marines of the same grade as the MRO. This number is a

variable and will change as the RS writes additional reports on Marines of

the same grade as the MRO.

(3) The Fitness Report Average. The average of the observed

attributes on the report (see paragraph 6c(1) of this chapter).

(4) The Reporting Senior (RS) Average. The cumulative average of all

report averages written by the RS on Marines of the same grade (see paragraph

6c(2) of this chapter). The RS average is equivalent to a relative value of

90.

(5) The Reporting Senior (RS) High. The highest fitness report

average of any report written by the RS on a Marine of that grade. The RS

high is equivalent to a relative value of 100.

c. The relative value will appear on the MRO's MBS in numeric fashion on

an 80 to 100 scale.

(1) A relative value between 93.34 and 100.00 indicates the report is

in the upper third of the RS profile.

(2) A relative value between 86.67 and 93.33 indicates the report is

in the middle third of the RS profile.

(3) A relative value between 80.00 and 86.66 indicates the report is

in the bottom third of the RS profile.

(4) It is possible to have a report with a relative value of less

than 80.00; however, it will be depicted as having a relative value of 80.00

on the MBS.

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8-7 Enclosure (2)

8. Reviewing Officer (RO) Profile. The RO Profile outlines the grading

history of an RO by showing the comparative assessment mark, in descending

order, of every report written by the RO. It is a key tool for use in

accomplishing the objectives of the PES.

a. The comparative assessment mark for all fitness reports of Marines of

the same grade will be included on the MBS.

(1) The top line shows the comparative assessment marks by the RO on

all fitness reports of Marines of the same grade prior to the subject fitness

report.

(2) The second line shows the cumulative comparative assessment

marks, including the subject report, by the RO on all fitness reports of

Marines of the same grade, with a frame highlighting the assessment mark of

the subject fitness report.

b. When a fitness report is processed to the OMPF, the RO profile will

be overlaid to the left of the pyramid in section K on page 5 of the report.

c. The RO may view their profiles on the “My OMPF” tab on MOL.

9. Official Military Personnel File (OMPF). The OMPF contains a Marine’s

complete military history from the day of entry into the Marine Corps through

present. The Individual Records Administration Manual, reference (m),

contains a list of material appropriate for insertion in the OMPF. The

Records Management Section (MMRP-20) maintains the OMPF. The OMPF consists

of the following distinct informational areas:

a. S-Folder (Service Information). Contains service computation and

other pertinent administrative information.

(1) Service Computation Information. Consists of enlistment,

reenlistment, and extension of enlistment documents, appointment and

acceptance records, orders to active duty, separation orders and documents,

and other documents which support or validate periods of active or inactive

duty in computing service time for benefits, programs, or retirement.

(2) Other Pertinent Information. Consists of other pertinent and

essential information for the management of a Marine’s career such as

dependency applications, Servicemen’s Group Life Insurance (SGLI) selections,

security disclosures, and other type forms.

b. C-Folder (Commendatory/Derogatory Information). Contains

commendatory and derogatory information and documents such as meritorious

masts, medals and awards, courts-martial/NJP, and other material reflecting

favorably or adversely on a Marine.

c. P-Folder (Performance Data). Contains all fitness reports and

addendum pages written on a Marine.

d. X-Folder (Digital Photo). Contains the most current official

photograph submitted by the Marine.

e. F-Folder (Field Record Data). Contains documents and standard pages

maintained in the field record (OQR/SRB) at the time of reenlistment,

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8-8 Enclosure (2)

appointment to officer grade, discharge, retirement, or death. Field record

(OQR/SRB) data for periods of service prior to the last continuous period of

active service may be resident in other portions of the OMPF.

10. Correction of Fitness Report Records. The CMC has the authority under

the provisions of paragraph 2800.8 of reference (b) to correct fitness report

records when the errors are limited solely to factual matters and when

documentary evidence indicates that the record contains erroneous

information. Reporting officials should forward requests for corrections

concerning the completeness, accuracy, and credibility of material previously

submitted for incorporation into official records in the following manner:

a. Administrative Corrections. The CMC (MMRP-30) has the authority to

correct section A information excluding the mark in item 8h “Status,” and

statements of fact in sections B, C, I, and K that are devoid of opinion and

interpretive comment.

(1) The CMC (MMRP-30) will not correct:

(a) Gaps or overlaps in the reporting period (section A, item 3b)

covering 30 days or less.

(b) Section A, item 9a (Duty Preference (Code)) and item 9b (Duty

Preference). The MRO can make corrections via unit diary at the reporting

unit level.

(c) Section A, item 8c (Special Information: "Status").

(2) Submit requests for administrative corrections as follows:

(a) The MRO must submit the request via one of the reporting

officials identified on the original report (preferably the RS).

(b) The RS or RO must endorse the request, giving rationale for

those changes which are valid, and provide documentation, as applicable.

Note: If the RS endorses the request, endorsement by the RO is not necessary

when the requested change does not apply to section K.

(c) Forward the endorsed correspondence to the CMC (MMRP-31)

email account at smb.manpower.mmrp-[email protected]

. Alternatively, original

documentation may be mailed to the following address:

Commandant of the Marine Corps

(Code MMRP-31)

2008 Elliot Road

Quantico, VA 22134-5030

(3) Anticipate up to 30 days from the time of receipt at HQMC for

completion of the requested corrections. Personnel must be proactive to

ensure timely corrections for individuals pending selection board or other

personnel actions/decisions.

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8-9 Enclosure (2)

b. Substantive Corrections

(1) All corrections other than those listed in paragraph 10a of this

chapter are inherently judgmental, including supposed errors in attribute

markings and comparative assessment markings.

(2) The CMC, acting through the PERB, and the Secretary of the Navy,

acting through the BCNR, can approve a revised assessment of a Marine's

conduct or performance based entirely on facts about the Marine that were

unknown when the original report was prepared.

(3) See Chapter 10 for further information.

c. Supplemental Comments. Situations may occur after submission of a

fitness report in which the RS or RO is subsequently made aware of new facts

that reflect upon the performance of the MRO during a specific reporting

period. Consequently, reporting officials may forward a request for

inclusion of supplemental comments into official records. Additionally, this

Headquarters may solicit reporting officials for inclusion of supplemental

comments when in receipt of documentation which verifies pertinent facts are

absent from the report.

(1) To make such a request, the RS or RO must:

(a) Submit the comments on an addendum page; include a cover

letter that identifies the new information and provides justification for its

inclusion to the report.

(b) Limit requests solely to factual matters, with the

documentary evidence as appropriate, indicating the previously missing

information.

(2) Send requests to the CMC (MMRP-31) as appropriate, for decision

on the merits of each case.

(3) Requests from the RS must have the endorsement of the RO of

record. The CMC (MMRP-31) will return all requests without endorsements.

(4) If the supplemental comments are by necessity derogatory because

the new facts surface a previously unknown adversity, the reporting official

making the request must first refer the comments to the MRO for

acknowledgment per the provisions of Chapter 5. If the MRO's location is not

known (e.g., the MRO transferred) request assistance from this Headquarters.

(5) Supplemental comments will not serve to change evaluative

markings in sections D through H or the RO's comparative assessment (item 3)

in section K.

11. Missing Fitness Reports. Ensuring each sergeant and above has a

complete fitness report record on file at HQMC is a shared responsibility.

a. Commanding officers, SEAs, and reporting officials must assist

Marines in correcting incomplete fitness report records.

b. Individual Marines also have a responsibility to periodically audit

their records especially in advance of eligibility before a particular

selection board and prior to reenlistment time.

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8-10 Enclosure (2)

c. Date gaps or overlaps of 30 days or less are not significant and do

not require correction.

12. Late Fitness Reports. Fitness reports are due to the CMC (MMRP-32) 30

days after the end of the reporting period for normal reports and 60 days for

adverse reports. Although late submission is unacceptable, it does not

render a fitness report invalid.

a. Chapter 7, paragraph 4 addresses exceptions to the submission

deadline policy.

b. The CMC (MMRP-30) will track specific reporting official

responsibility for late submission of a report based on the ending date of

the report and when received at HQMC.

c. The CMC (MMRP-30) will periodically provide written notification to

commanding generals identifying reporting officials who are habitually late

in submitting fitness reports to HQMC.

13. Policy Compliance Measures

a. Inflated, inaccurate, and gamed fitness reports violate the integrity

of the PES and do a disservice to the MRO and the Marine Corps. Commanders,

reporting officials, and SEAs at all levels must ensure adherence to the

tenets of the PES. To maintain the integrity of the PES objectives,

reporting officials must adhere to policies established in this order. The

intent of the compliance measures are to:

(1) Ensure adherence to PES policy.

(2) Ensure early identification of, and initiation of corrective

action for, reporting officials displaying undesirable reporting trends.

b. Policy Compliance Objectives. Policy compliance measures provide the

CMC (MMRP-30) with the tools to objectively:

(1) Monitor how well reporting officials are performing their duties.

(2) Proactively identify, notify, and educate reporting officials

displaying undesirable reporting trends indicating:

(a) Gaming. Unjustifiably marking (high or low) an MRO or

otherwise subverting PES policy in ways that cloud the relative value of a

particular report in relation to other reports written by an RS for Marines

of the same grade.

(b) Inflation. Developing a pattern of marking reports

artificially higher than prescribed by this Order.

(c) Untimely submission of reports. Habitual submission of late

reports.

(d) Inaccurate reporting. Inaccurate or incomplete reporting of

information. Examples include but are not limited to:

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8-11 Enclosure (2)

1. Not reporting any known derogatory material, disciplinary

action, or failure to meet prescribed Marine Corps standards.

2. Not reporting any known commendatory material.

3. Administrative errors resulting in inaccurate

information.

(e) Procedural errors. Failure to complete or process reports as

prescribed by this Order. Examples include but are not limited to:

1. Unauthorized modifications to the reporting chain.

2. Including unacceptable comments on a report.

3. Failure to refer adverse RS/RO comments to the MRO for

rebuttal.

c. Compliance Notification Process. The CMC (MMRP-30) will follow a

defined process when a non-compliant reporting official is identified.

(1) Notify Reporting Official. Upon identification of a reporting

official showing an undesirable trend, the CMC (MMRP-30) will correspond

directly to the reporting official.

(a) The correspondence will:

1. Notify the reporting official that the monitoring process

identified him or her as showing a noncompliance trend.

2. Reinforce the objectives of the PES.

(b) This correspondence is personal in nature and:

1. Highlights the specific area of concern.

2. Encourages improvement.

3. Reemphasizes reporting responsibilities.

(2) Notify Reporting Chain. If the reporting official’s non-

compliance trend continues, the CMC (MMRP-30) will correspond with the

reporting official’s reporting chain.

(a) This correspondence notifies the Marine’s reporting chain of

continued noncompliance.

(b) This correspondence solicits support from the Marine’s

reporting chain and:

1. Highlights the specific area of concern.

2. Encourages improvement.

3. Reemphasizes reporting responsibilities.

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8-12 Enclosure (2)

4. Provides input to the Marine’s RS for use as deemed

appropriate by the RS when completing section H of the Marine’s next fitness

report.

(3) If the measures defined above fail to counter the reporting

official’s noncompliance, the CMC (MM) will correspond with the reporting

official’s chain of command, initiating action deemed applicable and

appropriate.

d. Compliance Measures for Non-Marine Reporting Officials

(1) The policy compliance measures for civilian reporting officials

within a Marine Corps organization are the same as defined for Marines

officials.

(2) The policy compliance measures for non-Marine reporting

officials, both military and civilian, on Marines serving outside the Marine

Corps are the same as for Marine reporting officials. In corresponding with

non-Marine reporting officials and their reporting chain/chain of command

every attempt will be made to encourage compliance with the spirit and intent

of the PES Order to foster performance evaluation accuracy and credibility.

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9-1 Enclosure (1)

Chapter 9

Fitness Report Audit Program (FRAP)

1. General Information

a. Accurate and complete fitness report records are essential for the

personnel management decisions made at HQMC. The FRAP provides a process for

ensuring the accuracy and completeness of the performance records (MBS and

OMPF) identified in Chapter 8.

b. The pillars of the Fitness Report Audit Program (FRAP) are:

(1) Proactive requests for correction prior to the MRO’s eligibility

for a promotion or selection board and prior to reenlistment.

(2) Identifying date gaps and overlaps.

(3) Periodic audits of the MRO’s performance and military records.

(4) Providing information to the MRO concerning the action required

for correcting records or recovering missing reports.

(5) MROs, RSs, ROs, and 3OSs who are knowledgeable and apply the

provisions of this order appropriately and accurately.

c. The appeals process addressed in Chapter 10 is not a substitute for

initiating corrections addressed in this Chapter.

2. Audit and Correction

a. The MRO, supported by his or her reporting officials and/or command

as applicable, initiates the process. Refer to Appendix H for a detailed

OMPF self-audit checklist.

b. The MRO’s reporting unit administrative section will assist in making

corrections or updates via the MCTFS for MBS header data as appropriate.

c. The CMC (MMRP-30) will make corrections to the MBS fitness report

listing and OMPF as required.

d. The keys to an effective program are proactive and timely action.

Actions initiated on a timely basis are more easily effected and produce more

accurate results than those delayed until the eleventh hour or after

personnel management decisions are ongoing or already made. Delays hamper

corrective actions by causing short reaction times for administration and

processing, thus magnifying the difficulty of locating and contacting

reporting officials, and increasing the potential for inaccurate recall of

past performance.

e. Refer to Chapter 3 for fitness report submission requirements. Refer

to chapter 8, paragraph 10a for information concerning administrative

corrections and Chapter 10 for information concerning substantive

corrections.

f. Reference (m) provides information on the contents of the OMPF

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9-2 Enclosure (1)

maintained for every Marine by HQMC. Commanders should forward only

authorized documents, submitted under a command prepared letter of

transmittal, for inclusion in the OMPF, and ensure all documents contain the

Marine’s DOD ID. Additionally, reference (m) contains procedures for:

(1) Sending authorized documents, other than fitness reports, to the

CMC (MMRP-20) for inclusion in the OMPF.

(2) Auditing and initiating corrections to the OMPF.

g. Auditing the Master Brief Sheet (MBS). Marines may view the contents

of their record through the “My OMPF” tab on MOL including all submitted

fitness reports and their MBS.

(1) Auditing the Header Data. As with the Basic Individual Record

(BIR) and the Basic Training Record (BTR), an audit of the MBS header data

consists of comparing the information listed in each block against that of

its source document. Appendix C gives a description of each item.

(2) Auditing the Fitness Report Listing. With Appendix D as a guide,

audit the MBS for continuity by scanning the fitness report “Begin Date/End

Date” listing for the written notation, “POSSIBLE DATE GAP.” Use the “Date

Gap Query” and “Check Your Fitness Report Status” tools on the MMRP-30

website before initiating procedures to cover a recent missing fitness report

to ensure the report was not processed after the MBS was printed. The

following rules apply to date gaps:

(a) A date gap or overlap must be 31 days or longer to warrant

correction.

(b) Date gaps will not be calculated following an End of Service

(EN) or Change in Status (CS) report.

(c) Reserve Training (RT) reports will not be counted when

calculating date gaps because they normally overlap other reporting periods

and should not be greater than 30 days.

(d) A missing last report date gap notice will be displayed if

the last report on record is not an EN or CS report, and it has been 14

months or more since the “to date” of the last report on record.

(e) A gap caused by remedial promotion from corporal to sergeant

that includes a backdated DOR will be corrected per chapter 6, paragraph 6.

h. Correcting the Master Brief Sheet (MBS)

(1) Correcting Master Brief Sheet (MBS) Header Data. This section is

composed of information from several sources and sponsoring agencies. The

Performance Evaluation Section (MMRP-30) is not a sponsor of any field in

this section and therefore cannot correct any header data information. Refer

to Appendix C for a list of authorities and references for correcting this

section of the MBS.

(2) Correcting Date Gaps and Overlaps on the Master Brief Sheet

(MBS). To correct date gaps resulting from missing fitness reports, take the

following action:

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9-3 Enclosure (1)

(a) If the location of the RS is known, make contact and request

he or she complete the report. If the RS fails to respond within 30 days,

forward a copy of the correspondence originally sent to the RS soliciting the

fitness report to the CMC (MMRP-31) for assistance.

1. Complete and forward an MROW to the RS through A-PES.

2. If the RS cannot access A-PES, complete section A of the

.pdf fitness report form as directed by chapter 4, paragraph 3 of this Order

with the exception of items 5 through 8. The RS will complete these items.

Forward the .pdf form to the RS, requesting that he or she complete the

fitness report.

3. The RS must forward the completed report to the CMC

(MMRP-32) and provide a copy to the MRO. The following guidance applies:

a. If the report is adverse, it must be completed per

the provisions of Chapter 5.

b. Copies of original reports are acceptable only if

they are over one year old and all pages are certified true by one of the

reporting officials shown in items 10 or 11 of section A of the report.

c. Reports that are less than one year old must be an

original report and reflect both reporting officials’ actions as having been

completed and contains signatures in both sections J and K.

(b) If the location of the RS is unknown, exhaust all means of

locating the RS, including:

1. To obtain a mailing address, work through the HQMC

Worldwide Locator Unit (MMRP-11A) DSN 278-0514, commercial (703)432-0514 or

toll free at 1-800-268-3710.

2. Contacting the MRO’s previous command for the RS’s

address.

3. Contacting other Marines serving with the RS during the

reporting period.

4. If you cannot locate the RS, contact the CMC (MMRP-30)

for assistance.

(c) The CMC (MMRP-30) will accomplish RO action for reports that

are more than a year old and not adverse. The RS must document efforts to

contact the RO in section I.

(3) Correcting Date Gaps and Overlaps Not Caused by Missing Fitness

Reports. The majority of these date gaps are errors in the "period covered"

dates of fitness reports that follow transfer reports. To correct date gaps

of 31 days or longer, take one of the following actions:

(a) To correct date gaps or overlaps that include periods of

proceed, delay and travel, contact the CMC (MMRP-31). Briefly explain the

circumstances contributing to the error and request a correction to the

performance record.

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9-4 Enclosure (1)

(b) To correct other date gaps or overlaps, forward a letter

endorsed by either the RS or RO to the CMC (MMRP-31), explaining the

circumstances and requesting the reporting period be changed per chapter 8,

paragraph 7. If the RS or RO cannot be located, forward a letter explaining

the circumstances to the CMC (MMRP-31). Include any documentation to support

the requested correction and information that will assist in locating the RS

or RO.

(c) Members of the IRR and Standby Reserve have periods of non-

affiliation not covered by a fitness report and, therefore, the date gap will

not be filled. Use the CS occasion when a reserve Marine transfers from

active duty status or from the IMA/SMCR to the IRR to prevent the appearance

of a date gap.

(d) Members of the Active Component may request an administrative

filler from the CMC (MMRP-31) for date gaps caused by release from active

duty or discharge.

(e) If a fitness report appears in the P-Folder (Performance

Data) of the OMPF but not the MBS, forward a written request to the CMC

(MMRP-31) requesting the report be placed on the MBS.

Note: Ensure the letter identifies the period and occasion of the report.

(4) Inaccurate Report Data on Master Brief Sheet (MBS). When the MBS

does not accurately reflect the information from a particular report (as it

appears in the OMPF) send a request for correction to the CMC (MMRP-31)

explaining the error.

3. Records Availability

a. If access to OMPF on-line is not available, and the request is urgent

due to a pending promotion or selection board, the CMC (MMRP-10) will provide

performance records to the individual Marine via the MMRP customer service

window (MRO must present military ID) or as personal mail in a sealed

envelope, per U.S. Postal Service Regulations.

Note: Accurate and up-to-date information in the MCTFS is essential to

ensure receipt of the MBS.

b. Marines should review their OMPFs at least once every year for

accuracy.

c. Furthermore, if the MRO anticipates being considered for promotion or

plans on applying for such programs as Enlisted to Warrant Officer, Marine

Corps Enlisted Commissioning Education Program (MECEP), Active Reserve, and

the like, the Marine should audit his or her OMPF and MBS at least 12 months

in advance of the board convening date or the program submission deadline.

4. Requirements of the Privacy Act of 1974

a. All personnel involved in the PES process will strictly follow the

requirements of the Privacy Act of 1974.

b. Individual performance records are not available to others except as

authorized under the provisions of the Privacy Act of 1974. All other

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9-5 Enclosure (1)

requests for performance records require written authorization from the

Marine concerned.

5. Action

a. The FRAP addresses the process of auditing records, correcting

fitness reports, and obtaining missing reports for the Marine Corps as a

whole, with the exception of those individuals currently assigned to the

Inactive Status List of the Standby Reserve. For purposes of the FRAP:

(1) The parent command for Active Component and SMCR Marines will

assist these individuals in auditing and correcting their performance

records.

(2) MARFORRES will assist IRR members in auditing and correcting

their performance records.

(3) The operational sponsors for members of IMAs are responsible for

assisting these Marines.

(4) Should those efforts fail, the CMC (MMRP) will intervene when

requested.

b. Marines-Reported-On (MROs)

(1) Audit their BIR and BTR data during all join and annual audits.

(2) View and audit their OMPF on-line per the guidance in Appendix H.

(3) Direct requests for assistance to commanding officers and their

SEAs as appropriate.

(4) The appeals process addressed in Chapter 10 is not a substitute

for initiating corrections addressed in this Chapter.

c. Reporting Officials

(1) Respond within 30 days to command requests for missing reports.

(2) Endorse, as appropriate, requests for administrative corrections

and forward them to the CMC (MMRP-31).

d. Commanding Officers (COs)

(1) Annually educate individual Marines and reporting officials on

the contents of this Order, and reinforce the concept that every Marine has a

duty and a responsibility to periodically review their MBS and OMPF.

(2) Assist the MRO’s efforts to locate his or her reporting officials

to seek missing fitness reports and for administrative corrections. Request

assistance from the CMC (MMRP-31) if reporting officials do not respond

within 30 days.

(3) Correct header data on the MBS as required. See Appendix C for

correcting authority and applicable references.

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9-6 Enclosure (1)

(4) Review the MMRP website for fitness reports processed and

received at HQMC as part of all MROs' join and annual audits.

(5) Request assistance from the HQMC World Wide Locator (MMRP-11A) to

locate by name Marine reporting officials, phone number DSN 278-0514,

commercial (703) 432-0514, or toll free 1-800-268-3710.

(6) Ensure requests for administrative corrections to a fitness

report have an endorsement from one of the reporting officials on the

original report per chapter 8, paragraph 10a.

(7) Notify non-complaint subordinate reporting officials of their

delinquency and enforce compliance with this order. Notification in and of

itself does not absolve the commander of the responsibility to ensure that

non-complaint reporting officials gain compliance. Commanders shall take

action to reduce the number of delinquent fitness reports and record

discrepancies of Marines within their command.

e. Headquarters Marine Corps (HQMC). This Headquarters will:

(1) Assist in retrieving missing fitness reports when RSs do not

respond to command correspondence and the command requests assistance.

(2) Insert explanatory documentation, as applicable, in the MRO's and

reporting official's performance records if measures to retrieve a missing

fitness report fail.

f. Website Tools Available. The CMC (MMRP-30) provides tools to assist

leaders in the preparation of fitness reports. All website tools, with the

exception of the Commander’s Timeliness Report (CTR), can be accessed in APES

under the, “MMRP”, tab.

(1) Commander’s Timeliness Report (CTR). This report provides

commanders with specific information on the status of all fitness reports

within their unit, sorted by reporting official.

Note: If the MRO forwards a completed MROW to the RS, the fitness report

will not display on this report until the RS starts the fitness report.

Commands shall request the CTR at least quarterly, and shall maintain the

reports on file for a minimum of 12 months. The CTR can be requested from

the CMC (MMRP-31) by email at smb.manpower.mmrp-[email protected].

(2) Fitness Report Inventory (Check Your Fitness Report Status).

This report displays all fitness reports received by an individual Marine and

highlights any date gaps and overlapping reporting periods. Commands shall

pull the individual fitness report inventory for every E-5 through O-5 during

the PCS/PCA check-in process. Commands must maintain a record log annotating

which Marine the report was pulled for, and the date it was pulled.

Additionally, the record log shall be maintained for a minimum of 12 months.

In lieu of a separate tracking database, commands may use check-in sheets as

the record log, provided that the check-in sheet has a designated spot for,

“Fitness Report Inventory.”

(3) Missing Last Annual. This report displays all Marines who have

not received a fitness report more than 89 days before an annual fitness is

due for their grade. This report is generated either for an entire RUC or

for an individual Marine. Commands shall pull the Missing Last Annual report

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9-7 Enclosure (1)

at least quarterly, and shall maintain the reports on file for a minimum of

12 months.

(4) Date Gap Query. This report shows any Marine within a given RUC

who has a date gap of more than 30 days. Commands shall pull the Date Gap

Query report at least quarterly, and shall maintain the reports on file for a

minimum of 12 months.

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10-1 Enclosure (1)

Chapter 10

Substantive Corrections Process

1. Purpose

a. The potential exists for fitness reports submitted per the procedures

of this Order to contain policy or procedural errors, and inaccurate or

unjust comments and/or marks. The duty of this Headquarters is both to

protect the integrity of the PES and to ensure fairness to the individual

Marine.

b. The CMC, acting through the PERB, and the Secretary of the Navy,

acting through the BCNR, may approve a revised assessment of a Marine's

conduct or performance based entirely on facts about the Marine that were

unknown when the original report was prepared.

c. The perceived competitiveness of a report’s relative value or

comparative assessment mark is not a basis for removing or modifying the

report.

2. Substantive Correction Defined. A substantive correction is any

correction to a submitted fitness report exceeding the administrative

corrections discussed in chapter 8, paragraph 10a, or any correction to items

other than a fitness report filed in an individual Marine’s OMPF (e.g., a UPB

entry, a 6105 counseling, reenlistment code assigned, etc.).

3. Petition Process

a. Request Procedures

(1) Only the individual and his or her appointed counsel may petition

to change the Marine’s official record. Appeals will not be accepted from

any other third party, to include reporting officials.

(2) The Marine must submit a DD 149, Application for Correction of

Military Record Under the Provisions of Title 10, U.S. Code, Section 1552

form, to the CMC (MMRP-13) for all substantive correction requests. The

Marine is encouraged to include a written statement detailing the basis for

the request and should provide any supporting evidence available. Initial

appeals will not be submitted directly to the BCNR as this will delay the

process.

(3) Submit the request by:

(a) Email documents and images in .pdf format to:

smb.manpower.mmrp-[email protected].

(b) Mail documents and images to:

Commandant of the Marine Corps

Headquarters, U.S. Marine Corps

(Code: MMRP-13)

2008 Elliot Road

Quantico, VA 22134-5030

MCO 1610.7B

5 Jun 2023

10-2 Enclosure (1)

(4) The CMC (MMRP-13) will screen the request for completeness and

accuracy before beginning the PERB process. Missing information on the DD

149 (e.g., phone number or address), unsigned documents, and other

administrative errors will prolong the screening process. Incomplete

petitions will not be accepted.

(5) All simultaneous appeals associated with the fitness report such

as page 11 entries, NJP set-aside requests, etc., should be submitted to the

BCNR.

b. Supporting Evidence and Burden of Proof

(1) A fitness report that is accepted by the CMC (MMRP-30) for

inclusion in the official record of a Marine is presumed to be

administratively correct, procedurally complete, and valid.

(2) A Marine may appeal any report they believe is not written in

accordance with this Order, or is inaccurate or unjust; however, the burden

of proof rests with the petitioner. To justify deletion, amendment, or

replacement of a report, the petitioner must produce evidence of probable

material error, substantive inaccuracy, or injustice. Any supporting

evidence must be written and/or visual in nature and must be provided with

the original petition. Examples of acceptable supporting documentation may

include: travel or PCS orders, extracts of Unit Diaries, hospital admission

sheets, leave records, copies of investigations or request masts, or other

documents with bearing on the points in question.

(3) The board is not bound by rules of evidence for trials by courts-

martial and shall consider all reasonably pertinent evidence provided by the

petitioner.

(4) The board will not usually solicit documentation on behalf of the

petitioner, the responsibility for obtaining any and all supporting evidence

rests with the petitioner. In the event that an organization or individual

will not release information, the petitioner can request that the PERB obtain

the documentation. The petitioner must provide documentation of their

unsuccessful attempts to obtain the information, as well as all necessary

contact information.

(5) A report is not considered unjust solely because the relative

value and/or comparative assessment mark are rated lower than other reports.

(6) A personality conflict between the applicant and a reporting

official does not automatically constitute grounds for relief. Statements

attacking the motives, integrity, and competence of the reporting officials

are subject to referral to those individuals for their comments.

c. Timeliness

(1) Due to the decision support nature of the documents in the

Marine’s official record, erroneous fitness reports and documentation should

be corrected as soon as possible.

(2) Per the provisions of reference (c), appeals should be filed

within three years of the discovery date of the purportedly inaccurate or

unjust document. Normally, appeals will not be considered if more than three

years have passed since the document was entered on the record; the

MCO 1610.7B

5 Jun 2023

10-3 Enclosure (1)

petitioner must explain to the board why, in the interest of justice, a

request that does not meet this standard should be considered.

(3) Once a complete petition is received, MMRP-13 will seek advisory

opinion(s) and begin the PERB process.

(4) Typically, appeals are processed in the order in which they are

received; however, when possible, priority will be afforded to those requests

that require the most urgent action (e.g., mandatory separation pending,

promotion consideration imminent, etc.)

(a) The Marine should clearly indicate on the DD 149 any urgency

associated with their request.

(b) Petitioners are encouraged to submit their request early

since priority consideration is not a given and may not significantly reduce

the time requirements of the PERB process. Additionally, priority

consideration granted by the CMC (MMRP-13) has no impact on the timeliness of

the BCNR process.

d. Advisory Opinions

(1) Every request for substantive correction shall receive an

advisory opinion from one or more of the following organizations:

(a) The PES section (MMRP-30).

(b) The Military Personnel Law Branch (JPL).

(c) The Career Counseling section (MMRP-50).

(2) Advisory opinions shall at a minimum:

(a) State whether the report is administratively and procedurally

correct and whether the report is valid as filed.

(b) Discuss the merits of the petitioner’s arguments based on

applicable orders and regulations.

(c) Provide a recommended course of action for the board.

e. Resubmission of a Denied Petition

(1) The petitioner may resubmit a denied petition only if he or she

submits substantial, relevant, and verifiable new evidence that was not

previously provided to the board for consideration.

(2) The petitioner must clearly state that the case was previously

considered and must specify what new information is submitted for

consideration.

(3) Forward all requests for reconsideration directly to the BCNR at:

Board for Correction of Naval Records

701 S. Courthouse Road

Building 12, Suite BE140

Arlington, VA 22204-2490

MCO 1610.7B

5 Jun 2023

10-4 Enclosure (1)

4. Performance Evaluation Review Board (PERB)

a. The PERB is the first agency responsible for substantive corrections

to an individual Marine’s record. The PERB is authorized to make substantial

corrections to fitness reports only, and will forward requests for other

corrections to the BCNR.

b. Board Membership

(1) PERB members are assigned from within HQMC. PERB members will be

field grade officers; chief warrant officers in the grades CWO4 and CWO5;

staff non-commissioned officers in the grade of E-9; and/or senior civilians.

(2) No member shall vote on cases in which they were personally

involved, and members shall be senior to the petitioner.

c. Performance Evaluation Review Board (PERB) Action

(1) Board proceedings are administrative and non-adversarial.

(2) Neither the petitioner, their appointed counsel, nor other

witnesses are permitted to address the board in person. All communication

shall be in writing and included with the original petition.

(3) Board members shall vote openly and the board’s recommendations

are based on a simple majority. Board decisions shall not violate PES

policy, or other applicable policies, instructions, or orders.

(4) The PERB is remedial in nature and is a means for correcting an

error or injustice in an individual’s official record. Therefore, the

board’s decision shall not render an evaluation less favorable than the

original.

d. Action Following the Board Decision

(1) Should the PERB grant the Marine’s request, the record is changed

by CMC (MMRP-13) as directed by the PERB and the request is closed.

(2) Should the PERB disapprove, in whole or in part the Marine’s

request, the petition is forwarded to the BCNR for final determination. An

official Marine Corps position statement with regard to denied and partially

denied appeals shall be provided to the BCNR and the petitioner.

(3) The CMC (MMRP-13) will inform the Marine of the board’s decision

via correspondence to the address provided on the DD 149.

(4) The findings, conclusions, and recommendation of the PERB shall

be documented and maintained on temporary file.

5. Board for Correction of Naval Records (BCNR)

a. All substantive corrections are under the purview of the BCNR per the

provisions of reference (c).

b. All requests for substantive correction to Marine Corps fitness

reports are first considered by the PERB. Should the PERB disapprove, in

MCO 1610.7B

5 Jun 2023

10-5 Enclosure (1)

whole or in part, the Marine’s request, the petition is forwarded to the BCNR

for final determination.

c. All requests for substantive correction to records other than fitness

reports are considered solely by the BCNR.

d. All requests for substantive correction shall be submitted through

the CMC (MMRP-13) per the provisions of paragraph 3 of this chapter.

MCO 1610.7B

5 Jun 2023

A-1

APPENDIX A:

ANNUAL FITNESS REPORT SCHEDULE (AN AND AR REPORTS)

ACTIVE COMPONENT RESERVE COMPONENT ACTIVE RESERVE

REPORTING PERIOD ENDS REPORTING PERIOD ENDS REPORTING PERIOD ENDS

RANK LAST DAY OF LAST DAY OF LAST DAY OF

SGT DEC MAR MAR

SSGT SEP MAR MAR

GYSGT JUN MAR MAR

1STSGT/MSGT JUN MAR MAR

SGTMAJ/MGYSGT SEP MAY JUN

WO/CWO APR OCT OCT

2NDLT JAN/JUL APR N/A

1STLT OCT/APR OCT OCT

CAPT MAY SEP JUN

MAJ MAY APR APR

LTCOL APR APR APR

COL APR APR APR

BGEN APR APR N/A

1. All reports are expected to arrive at HQMC no later than 30 days after

the reporting period ends to ensure proper processing into official records

and to facilitate selection board and personnel management decisions.

2. Reports on Active Component 2nd and 1st lieutenants are submitted on a

semiannual basis vice annually.

MCO 1610.7B

5 Jun 2023

B-1

APPENDIX B:

AUTOMATED PERFORMANCE EVALUATION SYSTEM (A-PES)

1. Background. The A-PES is the primary conduit in the preparation of the

MROW and the preparation and submission of fitness reports. For those

reporting officials who do not have access to A-PES, a writable .pdf version

of the NAVMC 10835 is available on the MMRP-30 website.

2. Access. The A-PES system can be accessed through the MOL website under

the performance and resources tab. A-PES is available to active, reserve and

retired Marines, civilians, and other service members who have an MOL account

and have been added to the MCTFS. To receive help in creating an MOL

account, contact the MOL help number that is listed under the “Frequently

Asked Questions” portion of the MOL website.

3. Action

a. Before using A-PES, ensure all individuals in the reporting chain

have an MOL account and can access the A-PES link. The MOL website may be

accessed through a link on the USMC or M&RA website.

b. Completed reports are available within the A-PES system after they

are processed by MMRP-32. Reporting officials are encouraged to print or

download a copy of the report for their records and, if necessary, to print a

copy for the MRO.

4. Notification

a. Communication is essential to submitting reports on time. After

routing a report, it is the reporting official’s responsibility to notify the

next person in the reporting chain that the report is ready to be worked

through A-PES.

b. Reporting officials may also communicate other issues to each other

concerning a report by using the “Notes” functionality within A-PES. This

function can be found inside the “In Progress” tab or, if you have the report

for action, the “Notes” button when you open the report.

c. Academic Reports have a batch processing capability that allows up to

100 reports with the same reporting officials to be created at once.

d. The A-PES system also allows reporting officials to delegate a

trusted assistant. A trusted assistant can help the reporting official

prepare his or her portion of the report for verification and electronic

signature.

5. Information

a. Common A-PES questions are listed on the A-PES website under

Frequently Asked Questions, which may be accessed from the A-PES main page or

the help button.

b. The Automated Performance Evaluation System (A-PES) User Manuals,

including 1) Main Manual 2) Batch Processing and 3) Trusted Assistant, are

also available in A-PES under the help button.

MCO 1610.7B

5 Jun 2023

C-1

APPENDIX C:

MASTER BRIEF SHEET (MBS) - EXPLANATION

MBS LISTING

BIR/BTR LISTING

CORRECTING AUTHORITY

REFERENCE

1. NAME

NAME

UNIT DIARY

MCTFS PRIUM

2. DOD ID

DOD ID

UNIT DIARY

MCTFS PRIUM

3. GRADE

GRADE

ENLISTED: UNIT DIARY

OFFICER: CMC (MMPR)

MCTFS PRIUM

4. RANK: Description Automatic

N/A

UNIT DIARY

MCTFS PRIUM

5. LINEAL NO: Lineal control number

OFFD, QCRE

CMC (MMPR)

MCTFS PRIUM

6. DOR: Date of Rank, the date from

which present rank is effective

DOR

ENLISTED: UNIT DIARY

OFFICER: CMC (MMPR)

MCTFS PRIUM

7. TIG: Time In Grade

N/A

MCTFS PRIUM

8. CURRENT DUTY ASSIGNMENT

N/A

MCTFS PRIUM

9. BILLET DESCRIPTION

N/A

MCTFS PRIUM

10. DCTB: Date current tour began.

DCTB

UNIT DIARY

MCTFS PRIUM

11. KEY DATE SUMMARY

DEAF: Date of original entry into

the Armed Forces.

DEAF

UNIT DIARY

MCTFS PRIUM

TIS: Time in service

N/A

MCTFS PRIUM

PEBD: Pay entry base date.

PAY ENTRY BASE

DATE

ENLISTED: UNIT DIARY

OFFICERS: CMC (MMRP)

MCTFS PRIUM

AFADBD: Armed Forces Active Duty

Base Date;

the date from which

active duty time is computed

. Is

adjustable for lost time or break in

service.

AFADBD

UNIT DIARY

MCTFS PRIUM

OSCD: Overseas control date.

DAUS DEPN RESTR

UNIT DIARY

MCTFS PRIUM

MCO 1610.7B

5 Jun 2023

C-2

MBS LISTING

BIR/BTR LISTING

CORRECTING AUTHORITY

REFERENCE

MBS LISTING

BIR/BTR LISTING

CORRECTING AUTHORITY

MBS LISTING

BIR/BTR LISTING

CORR

MBS LISTING

ACC COMM: Date accepted first Marine

Corps commission (initial

appointment only).

N/A

UNIT DIARY

MCTFS PRIUM

MBS LISTING

BIR/BTR LISTING

CORRECTING AUTHORITY

REFERENCE

DOR COMM: The date of rank of first

commission as a CWO.

N/A

ACTIVE: MCRC

RESERVE: UNIT DIARY

MCTFS PRIUM

DOR LDO: The date of rank of first

commission as a LDO.

N/A

CMC (MMPR)

NAVMC 763

DSG PILOT: The date on which the

Marine was designated a military

pilot, naval aviator, or NFO.

N/A

CMC (MMOA)

MCTFS PRIUM

DCADB: The date current active duty

began. Immediate reenlistment does

not change this date.

N/A

UNIT DIARY

MCTFS PRIUM

EAS: Expiration of active service.

EAS

ENLISTED: UNIT DIARY

ACTIVE OFFICER:

CMC (MMOA)

RESERVE OFFICER:

CMC (RAM)

MCTFS PRIUM

MSR: Mandatory separation retirement

date. Assigned when the Marine’s

time in service approaches the

maximum time allowed by law.

RT01

CMC (MMSR)

SEPS MANUAL

MRD: Mandatory retirement date. For

reserve officers only, assigned in

the same manner as the MSR, above.

RT01

CMC (MMSR)

SEPS MANUAL

12. AWARDS: Personal decorations

awarded in order of precedence and

the number of like awards (fi

eld

represents latest 12 personal awards

awarded).

N/A

UNIT DIARY

MCTFS PRIUM

SECNAVINST 1650.1H

13. MILITARY OCCUPATIONAL

SPECIALTIES

PMOS: Primary MOS

MOS

UNIT DIARY

MCTFS PRIUM

AMOS1: First Additional MOS

MOS

ENLISTED: UNIT DIARY

ACTIVE OFFICER:

CMC (MMOA)

RESERVE OFFICER:

CMC (RAM)

MCTFS PRIUM

AMOS2: Second Additional MOS

MOS

SAME AS AMOS1

MCTFS PRIUM

AMOS3: Third Additional MOS

MOS

SAME AS AMOS1

MCTFS PRIUM

AMOS4: Fourth Additional MOS

MOS

SAME AS AMOS1

MCTFS PRIUM

AMOS5: Fifth Additional MOS

MOS

SAME AS AMOS1

MCTFS PRIUM

JOINT: JOINT MOS (Officer only)

MOS

CMC (MMOA)

MCTFS PRIUM

BMOS: BILLET MOS

MOS

UNIT DIARY

MCTFS PRIUM

MCO 1610.7B

5 Jun 2023

C-3

MBS LISTING

BIR/BTR LISTING

CORRECTING AUTHORITY

REFERENCE

MBS LISTING

BIR/BTR LISTING

CORRECTING AUTHORITY

MBS LISTING

BIR/BTR LISTING

CORRE

MBS LISTING

14. TRAINING SUMMARY

RIFLE: Qualification Status

BTR

UNIT DIARY

MCTFS PRIUM

PISTOL: Qualification status

BTR

UNIT DIARY

MCTFS PRIUM

PFT: Class/Score or status

BTR

UNIT DIARY

MCTFS PRIUM

CFT: Class/Score or status

BTR

UNIT DIARY

MCTFS PRIUM

MCMAP: Martial Arts qualification

BTR

UNIT DIARY

MCTFS PRIUM

15. LANGUAGES: Name of language in

which the Marine is proficient. Up

to four languages may be listed.

FORGN-LANG CODES

1/2/3/4

CMC (MA)

MCTFS PRIUM

16. CIVILIAN EDUCATION: Civilian

schools attended listed by year

completed, degree attained, and

major subject. Should

list

secondary and post

-secondary

schools.

CIV ED LEVEL

UNIT DIARY

MCTFS PRIUM

17. MILITARY EDUCATION: Service

schools (including certain MCI

courses) listed by course title and

year in which completed.

If the

Marine has nine or fewer PME

courses, up to 27 military courses

can be displayed. If the Marine has

ten or more PME courses, the 18 most

recent mil

itary courses will be

displayed.

EDU, BTR

UNIT DIARY

MCTFS PRIUM

18. PROFESSIONAL MILITARY

EDUCATION

: Service schools and

career progression courses which

indicate continuing military

education. Used by promotion boards

to determine if a

Marine is “PME

Complete” for their grade.

EDU, BTR

UNIT DIARY

MCTFS PRIUM

MCO 1610.7B

5 Jun 2023

D-1

APPENDIX D:

MASTER BRIEF SHEET (MBS) - FITNESS REPORT LISTING

ADMINISTRATIVE SUMMARY REPORTING SENIOR MARKINGS REVIEWING OFFICER MARKINGS

0/1 0/2 1/3 3/4 2/5 1/6 0/7 0/8

Grade

BMOS

Type

OCC

From

To

Months

Co

Billet Description

Adv

RV at ProcRS HighRS AvgRpt AvgReports

PerReporting Senior

Promote

EvalJudDecPMECoEnsSetDevLeaIniEffCouPro

Cum RV

Reviewing Officer

Obser Concur

Rpt at High

RO marks - same grade at processing

RO marks - same grade cumulative

Capt

0302 N

GC

19980801

19990503

9 Company Commander

100.004.573.524.5713 of 16

F

LtCol B

Yes

C

EE

CD

D

EE

E

DE

D

F

100.00

Col T

Suff Yes1

Maj

0302 N

AN

19990504

19990801

3 Operations Officer

96.114.504.134.364 of 7

ELtCol B

Yes

DDECEDEDDEECE

96.11

Col R

Suff Yes1

Maj

0302 N

CH

19990801

20000119

6 Operations Officer

100.004.504.134.507 of 7

ELtCol B

Yes

DEECEDEDDEEDE

100.00

Col A

Suff Yes2

Maj

0302 N

TR

20000119

20000414

3

BN Executive Officer

100.004.934.464.936 of 14

FLtCol S

Yes

EDDDDDFEFGDDF

100.00

Col A

Suff Yes1

0/1 0/2 9/3 12/4 23/5 11/6 3/7 0/8

0/1 0/2 1/3 3/4 2/5 2/6 0/7 0/8

1/1 0/2 2/3 4/4 17/5 12/6 7/7 1/8

0/1 0/2 1/3 3/4 2/5 1/6 0/7 0/8

1/1 0/2 2/3 4/4 17/5 12/6 7/7 1/8

0/1 0/2 1/3 2/4 2/5 2/6 0/7 0/8

0/1 1/2 2/3 7/4 7/5 5/6 0/7 0/8

Command

1st Battalion 2d Marines

1. Administrative Summary

a. Grade. This information reflects the MRO’s grade per section A, item

1e (Grade), of the fitness report.

b. Billet Military Occupational Specialty (BMOS). This information

reflects the billet MOS of the duty to which the MRO was assigned per section

A, item h (BILMOS) of the fitness report.

c. Occasion (OCC). This information reflects the occasion for

submitting the report per section A, item 3a (OCC) of the fitness report.

d. Type Duty. This information reflects the type of the MRO’s duty per

section A, item 3c (Type), of the fitness report.

e. From Date/To Date

(1) From Date. This information reflects the beginning date of the

reporting period per section A, item 3b (From) of the fitness report.

(2) To Date. This information reflects the ending date of the

reporting period per section A, item 3b (To) of the fitness report.

f. Months. Number of months covered by the specific fitness report.

g. Com. An “X” appearing under this column indicates that the MRO was

subject to commendatory material during the reporting period per section A,

item 6a (Marine Subject of Commendatory Material) of the fitness report.

h. Adv. An “X” appearing under this column indicates the report is

adverse. per section A, item 5a (Special Case: Adverse) or item 6b

(Derogatory Material) or item 6c (Disciplinary Action) of the fitness report.

i. Billet Description. This information reflects the primary duty to

which the MRO was assigned per section A, item 4 (Duty Assignment

(descriptive title)), of the fitness report.

j. Command. This information reflects the specific command or unit to

which the MRO was assigned for duty per section A, item 2b, (RUC), of the

fitness report.

MCO 1610.7B

5 Jun 2023

D-2

2. Reporting Senior (RS) Markings

a. Reporting Senior (RS). This information reflects the name of the

MRO’s RS per section A, item 10 (Reporting Senior) of the fitness report.

b. Mission/Character/Leadership/Intellect/Eval Resp. This information

reflects the markings from the Performance Anchored Rating Scales per section

D (Mission Accomplishment), E (Individual Character), F (Leadership), G

(Intellect And Wisdom), and H* (Fulfillment Of Evaluation Responsibilities)

of the fitness report. Abbreviations for the individual attributes as

reflected on the MBS are:

Per-Performance ` Lea-Leading Subordinates PME-Professional

Pro-Proficiency Dev-Develop Subordinates Military Education

Cou-Courage Set-Setting the Example Dec-Decision Making

Eff-Effectiveness Ens-Ensuring Well-Being Ability

Under Stress of Subordinates Jud-Judgment

Ini-Initiative Co-Communication Skills EVAL*-Evaluation

Responsibilities

* Applies only to MRO’s with fitness reporting official responsibilities.

c. Promote. This information reflects the RS’s promotion recommendation

for the MRO per section A, item 7 (Recommended for Promotion). A “NO”

indicates not recommended for promotion. An “NA” indicates not applicable.

An “ACC” indicates a recommendation for accelerated promotion.

d. Reports. This number is not a ranking of any kind. The number

before “of” indicates the numerical total of reports processed for this RS on

Marines of this grade. The number after “of” is the total number of

cumulative reports to date on Marines of this grade. Therefore, “13 of 16”

shows that this report was the thirteenth report processed, and the RS has

submitted three reports after this report.

e. RPT Avg. This information reflects the report’s average of the

observed attributes.

Note: It is not uncommon for RSs to have more than one Marine in their

profile share the same fitness report average.

f. Reporting Senior (RS) Avg. This information reflects the cumulative

average of all reports written by the RS on a Marine of that grade.

g. Reporting Senior (RS) High. This information reflects the highest

fitness report average of any report written by the RS on a Marine of that

grade.

h. RPT at High. This information reflects the number of reports the RS

submitted which have a relative value of 100.

i. Relative Value (RV) at Proc. This column reflects the relative value

of the MRO’s fitness report based on the RS’s rating history for Marines of

the same grade as the MRO as of the time of processing of the MRO’s report

(see Appendix G).

MCO 1610.7B

5 Jun 2023

D-3

j. Cum Relative Value (RV). This column reflects the cumulative

relative value of all fitness reports written by the RS on Marines of this

grade at the time the MBS is produced.

Note: This percentage is a variable and will change as the RS writes

additional reports on Marines of the same grade as the MRO’s grade on the

report in question.

3. Reviewing Officer (RO) Markings

a. Reviewing Officer (RO). This information reflects the name of the

MRO’s RO per section A, item 11 (Reviewing Officer) of the fitness report.

b. Reviewing Officer (RO) Remarks – Same Grade At Processing. This

information will show the RO’s comparative assessment marks of section K,

block 3 for all fitness reports of Marines of the same grade evaluated by the

RO at the time the report was processed.

c. Obser. This reflects the degree of observation the RO had of the MRO

as indicated in section K, item 1.

d. Concur. This information reflects whether the RO concurs or does not

concur with the RS’s evaluation of the MRO per section K, item 2 (Evaluation)

of the fitness report. A “Yes” appearing in this column indicates the RO

concurs with the report. A “No” appearing in the column indicates the RO

does not concur with the report.

e. Reviewing Officer (RO) Marks – Same Grade Cumulative. This

information shows the cumulative comparative assessment (pyramid) marks of

section K, block 3 of all reports ever reviewed by the RO on all Marines of

the same grade as the MRO with the assessment of this fitness report

highlighted by a square frame.

Note: This number is dynamic and will change as the RO writes additional

reports on Marines of the same grade as the MRO’s grade on this report.

MCO 1610.7B

5 Jun 2023

E-1

APPENDIX E:

REPORTING SENIOR (RS)/REVIEWING OFFICER (RO) SUMMARY

1. The RS/RO summary tables break down the relative values and RO

comparative assessment marks of the Marine for each rank and provides a

career total at the bottom of each box.

2. The top table displays the RS numbers and the bottom table displays the

RO numbers.

3. The left sides of both tables show the Marine’s numbers at processing,

and the right sides of both tables show the Marine’s cumulative numbers.

4. Reporting Senior (RS) Table

a. The RS table breaks the reports down into the percentage of reports

that have a relative value in the upper third, middle third, and bottom

third.

b. The numbers that are displayed in the “N/A” columns represent the

number of reports that did not have a relative value (N/O reports, academic

reports, reports with an EN occasion, and reports where the RS did not have a

profile).

5. Reviewing Officer (RO) Table

a. The RO table displays the percentage of reports that the ROs marked

higher, marked the same, and marked lower on the comparative assessment

relative to the MRO.

b. The numbers displayed in the “Insuf” column are the number of reports

that were marked “Insufficient” observation by the RO.

MCO 1610.7B

5 Jun 2023

F-1

APPENDIX F:

REPORTING SENIOR (RS) CHECKLIST

1. Verify That All Section A Data is Accurate

• Item 1e: Grade should reflect rank during the reporting

period.(chapter 4, paragraph 4.a.(5))

• Item 3a: Verify the appropriate reporting occasion. Provide a

directed comment to appropriately justify if required (DC/GC, not-

observed FD or AN/AR). (chapter 3, paragraph 3.c)

• Item 3b/c: Verify the dates are accurate and prevent date gaps.

Provide a directed comment to appropriately justify periods of non-

availability. (chapter 3, paragraph 3.c.(2))

• Item 3c: Provide a directed comment to appropriately justify “J”,

“C”, or “B” marking. (chapter 3, paragraph 3.c. (3))

• Item 5a: Provide a directed comment to appropriately justify adverse

marking. (chapter 5)

• Item 5b: Verify that the report meets not-observed criteria. If the

report is an AN/AR report, verify if the report meets omission

criteria. (chapter 3, paragraph 4.j.(2), chapter 4 paragraphs 6 and 7)

• Item 6a: Provide a directed comment to appropriately justify

“commendatory material”. (chapter 4, paragraph 4.f.(1))

• Item 6b/6c: Verify if the marking of “derogatory material” or

“disciplinary action” meet the definition established in chapter 5;

Provide a directed comment to appropriately justify in section I.

(chapter 5, paragraphs 3.e. and 3.d)

• Item 7b or accelerated: Provide a directed comment to appropriately

justify mark of “no” or attach an RS addendum page for “accelerated”

promotion recommendation. (chapter 4, paragraph 4.g.(4), chapter 4,

paragraph 18, and chapter 5, paragraph 6.c.(5))

• Item 8a: Verify that the Rifle/Pistol qualification occurred during

the reporting period. For “X” or “U” see chapter 4, paragraph 4.h.(1).

• Item 8b/c: Verify that the score was achieved during the reporting

period; if no, input “NREQ”. Provide a directed comment for “PART” or

“C150” or “FXXX”. (chapter 4, paragraph 4.h.(2) and (3))

• Item 8d/e/f: Verify the ht/wt/bf marked is current and matches the

information contained in the MRO’s BTR. Provide a directed comment to

appropriately justify if the MRO exceeds standards. (chapter 4,

paragraph 4.h. (4),(5),(6) and chapter 5, paragraph 6.c.(8))

• Item 8h: Provide directed comment for “status” for all GySgts.

(chapter 4, paragraph 4.h.(8))

MCO 1610.7B

5 Jun 2023

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• Items 10/11: Provide directed comment if the MRO/RS, or RS/RO are the

same rank. (chapter 2, paragraph 10.d and chapter 4, paragraph 18)

2. Verify Section B, Billet Description (chapter 4, paragraph 5)

• Highlight MRO’s significant responsibilities as they relate to the

unit’s mission during the reporting period.

• Prepare in proper format (see chapter 4, paragraph 5.c). Bulletize

appropriately. Normal capitalization rules apply. Do not use

UPPERCASE, underlining, "quotation marks," boldface, italics, or

punctuation (#!&%?...) in exclamation.

3. Verify Section C, Billet Accomplishments (chapter 4, paragraph 6)

• Highlight the MRO’s most significant accomplishments during the

reporting period. Be objective vice qualitative. Focus on what the

Marine accomplished rather than personal qualities or potential impact

of the MRO’s contributions.

• Prepare in proper format (see chapter 4, paragraph 5c). Bulletize

appropriately. Normal capitalization rules apply. Do not use

UPPERCASE, underlining, "quotation marks," boldface, italics, or

punctuation (#!&%?...) in exclamation.

4. Complete Sections D Through H, Attribute Markings (chapter 4,

paragraph 7)

• Ensure markings reflect MRO’s demonstrated performance during the

reporting period.

• Justify all marks of "A", "F", or "G" with concrete examples of what

was done or failed to be done and ensure justifications are

verifiable, substantive, and where possible, quantifiable. (chapter 4,

paragraph 7.e.)

• If multiple attributes in a single section require justification,

independently justify each mark. (chapter 4, paragraph 7.e.)

• Mark section H as N/O for all Marines who do not have reporting senior

responsibilities. (chapter 4, paragraph 12.a.(4))

5. Complete Section I, Directed And Additional Comments

• Ensure all directed comments are included (see chapter 4, paragraph 18

and/or chapter 5 paragraph 10)

• Prepare in proper format (see chapter 4, paragraph 13).

6. Complete Section J, Certification

• Prior to certifying, ensure the accuracy and completeness of sections

A through I per the provisions of this Order. Sign, date, and inform

the MRO that the RS portion of the report is complete. (chapter 4,

paragraph 14)

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5 Jun 2023

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• If adverse, refer report to the MRO for acknowledgment, signature, and

the opportunity to submit a rebuttal statement. Inform the MRO when

the report is submitted to them in APES for review. Provide

appropriate directed comments if the MRO is unable/unwilling to sign.

(chapter 5, paragraph 6.g)

• Forward report to the RO in a timely manner. (Report is due to HQMC

within 30 days after the ending date of the report.)

• Send to command reviewer prior to routing to the RO.

7. Adverse Reports. When the MRO’s performance or conduct warrants an

adverse report, prepare and submit the report in accordance with the

provisions of Chapter 5.

MCO 1610.7B

5 Jun 2023

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APPENDIX G:

SAMPLE ADMINISTRATIVE CORRECTION REQUEST LETTER

(HEADING)

1610

Initials

DD Mmm YY

From: Rank First MI. Last EDIPI/MOS USMC

To: Commandant of the Marine Corps (MMRP-31)

Via: Reporting Senior/Reviewing Officer

Subj: REQUEST FOR ADMINISTRATIVE CORRECTION TO PROCESSED FITNESS REPORT

Ref: (a) MCO 1610.7B

Encl: (1) Supporting Documentation as Applicable (i.e. Award Certificates,

Page 3 from SNM's SRB/OQR, Enlistment Contract, DD 214, etc.)

1. I request that the following change(s) be made to my fitness report file

in OMPF and/or fitness report listing on Master Brief Sheet (MBS).

a. Report to be modified: Occasion:____ From date: ______ To date: _____

Section: ______ Item(s): ________________________

b. Correct data/ information: __________________________________________

2. The reason and justification for this request is as follows: (required)

3. Any questions concerning this matter, contact me at (123) 456-7890 or

email [email protected].

F. M. LAST NAME

-----------------------------------------------------------------------------

MEMORANDUM ENDORSEMENT

From: Reporting Senior/Reviewing Officer

To: Commandant of the Marine Corps (MMRP-31)

1. I concur with the MRO and request correction(s) be made to his/her

fitness report/MBS. I offer the following explanation:

2. Any questions concerning this matter, contact me at (123) 456-7890 or

email [email protected].

F. M. LAST NAME (RS/RO)

MCO 1610.7B

5 Jun 2023

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APPENDIX H:

OFFICIAL MILITARY PERSONNEL FILE (OMPF) AND MASTER BRIEF SHEET (MBS) SELF-

AUDIT PROCEDURES

1. Overview

a. Maintaining accurate and current official records is the

responsibility of the individual Marine.

b. The self-audit procedure outlined below is the recommended method to

ensure all documentation is properly reflected in the OMPF and on the MBS.

An updated version of the below procedures is available from the MMRP-50

website.

c. The Records Management Section (MMRP-20) and the Policy and

Compliance Section (MMRP-31) will assist with reconciliation and correction

of Marines’ records, but will not audit individual records.

d. The self-audit is conducted in two phases; phase I is the actual

audit of the MBS and OMPF, phase II is the correction of any errors

discovered.

2. Phase I: Self-Audit Procedures

a. Log in to MOL, select the My OMPF tab, select the MBS tab, and then

print the PES MBS.

b. Administrative Information. Ensure the top line information on the

MBS is correct. The local administration section must change MCTFS if the

following information is incorrect: Name, DOD ID, date of rank, current duty

assignment, or billet description.

c. Awards

(1) The MBS will display all personal awards (NAMs and higher) and

CARs along with the number of each type received. No unit awards will

display on the MBS.

(2) The OMPF should contain the personal award recommendation form

(OPNAV 1650, HQMC APS 1650, or NAVMC 11533), summary of action, citation,

and certificate for each personal award.

(3) Correct inaccurate information by contacting the MMMA. Per

reference (aa), MMMA is the only authorized unit to run Unit Diary entries on

personal awards in order to affect a MBS entry.

(4) Personal Awards awarded by Marine Corps commands must be approved

in iAPS in order for awards to be entered in MCTFS and appear on the MBS.

(5) Joint awards should be submitted to MMMA for entering into MCTFS

and onto the MBS; MMMA will provide a copy of this award to MMRP for

inclusion in the OMPF.

(6) Other service awards must be submitted to MMMA along with a copy

of orders for USMC concurrence. If applicable, MMMA will provide a copy of

these awards to MMRP for inclusion into the OMPF.

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(7) Awards since 12 February 2018. Personal awards are processed via

iAPS. Awards processed after 12 February 2018 should have a completed NAVMC

11533 (Personal Award Recommendation, SOA, Citation) as well as the signed

certificate. Lack of a NAVMC 11533 and/or signed certificate constitutes an

incomplete record WRT awards.

(8) Awards from 1 March 2008 to 12 February 2018. Personal awards

are processed via iAPS. Awards processed after 1 Mar 08 should have a

completed NAVMC 11533 (Personal Award Recommendation, SOA, Citation) in the

OMPF. Lack of a NAVMC 11533 constitutes an incomplete record WRT awards.

The signed certificate is beneficial, but not a requirement to be considered

OMPF complete for a particular award.

(9) Awards from 1 October 2000 to 1 March 2008. Personal awards were

processed via APS. No guarantee that the HQMC APS 1650 (Personal Award

Recommendation) was automatically included in OMPF. Marine should make every

effort to provide a copy of the HQMC APS 1650 to the OMPF. If a Marine is

missing the HQMC APS 1650 from an award during this time period, there is a

possibility that it is located in the iAPS archive.

(10) Awards prior to 1 October 2000. Personal awards were processed

via OPNAV 1650 (Personal Award Recommendation). The Marine seldom received

an award with the signed OPNAV 1650. As a result, a signed certificate is

often considered OMPF complete, although a signed OPNAV 1650 would be ideal.

d. Military Occupational Specialties (MOS)

(1) The MBS will display all MOSs earned by completion of a formal

school and/or on-the-job training. Ensure all MOSs are accurately annotated

as PMOS, AMOS, and Billet MOS. Contact MMOA/MMEA to add an MOS to the MBS.

(2) The OMPF should contain completion certificates for each MOS.

Appointment and designation letters do not belong in the OMPF.

e. Training Summary

(1) The MBS will display the Rifle, Pistol, PFT, CFT, and MCMAP

information currently contained within MCTFS. Contact local administration

to update MCTFS if any information is incorrect.

(2) The OMPF should contain all MCMAP certificates issued.

f. Languages

(1) The MBS will display language abilities contained within MCTFS

based on either the Defense Language Aptitude Battery or self-profession via

MOL. Contact local administration to correct MCTFS entries.

(2) The OMPF should contain certificates and/or institutional

validation such as high school or college transcripts for each language

listed.

g. Education Summary

(1) Civilian Education

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5 Jun 2023

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(a) The MBS should display the type of degree achieved, a brief

description, and the date attained. This includes civilian-equivalent

degrees attained while attending resident PME.

(b) The OMPF should contain both the diploma certificate and a

transcript for each degree attained.

(2) Military Education

(a) The MBS should display all formal military courses completed

(not including PME) and the date.

(b) The OMPF should contain the completion certificate from each

course attended.

(3) Professional Military Education (PME). Reference (z) contains

the PME requirements by grade.

(a) The MBS should display all PME courses completed and the

date.

(b) The OMPF should contain both the completion certificate and a

transcript from each course attended.

h. Official Photo. The photo should be taken every twelve months.

Official photos are no longer used in promotion or selection boards.

i. Fitness Reports

(1) Ensure that all information is displayed correctly on the MBS for

each fitness report.

(2) Ensure there are no date gaps or overlaps of 31 days or greater

on the MBS; contact MMRP-31 for any required corrections.

3. Phase II: Reconciliation And Correction

a. Up to date contact information for all Manpower and Reserve Affairs

branches is found on the website at: www.manpower.usmc.mil.

b. Forward all missing documents to the CMC (MMRP-20) for inclusion in

the OMPF; contact MMRP-20 if unsure whether a document belongs in the OMPF or

if unsure what action is required prior to inclusion of a document.

c. Contact local administration or the appropriate Manpower and Reserve

Affairs branch for correction of MCTFS information.

MCO 1610.7B

5 Jun 2023

I-1

APPENDIX I:

NORMAL AND ADVERSE FITNESS REPORT ROUTING CHAIN

MCO 1610.7B

5 Jun 2023

J-1

APPENDIX J:

GLOSSARY OF ACRONYMS AND ABBREVIATIONS

ADL

Active Duty List

ADOS

Active Duty Operational Support

AFNG

Airforce National Guard

ARI

Alcohol Related Incident

AN

Annual (Active Component)

AR

Annual (Reserve Component)

ANG

Army National Guard

A-PES

Automated Performance Evaluation System

BIR

Basic Individual Record

BTR

Basic Training Record

BMOS

Billet Military Occupational Specialty

BCNR

Board for Correction of Naval Records

BCP

Body Composition Program

CMT

Career Management Team

CS

Change in Status

CD

Change of Duty

CH

Change of Reporting Senior

DC

CMC Directed

CDET

College of Distance Education and Training

CFT

Combat Fitness Test

CMC

Commandant Marine Corps

CTR

Commander’s Timeliness Report

CRB

Competency Review Board

CA

Convening Authority

DOR

Date of Rank

DOD

Department of Defense

DON/AA

Department of the Navy/Assistant for Administration

DC M&RA

Deputy Commandant, Manpower and Reserve Affairs

DRMD

Directives and Records Management Division

EN

End of Service

FFPB

Field Flight Performance Board

FRAP

Fitness Report Audit Program

FMCR

Fleet Marine Corps Reserve

FRS

Fleet Replacement Squadrons

FSSB

Flight Status Selection Board

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FMS

Foreign Military Service

FD

From Temporary Duty

GCMCA

General Courts Martial Convening Authority

GC

Grade Change

HQMC

Headquarters Marine Corps

HT

Height

iAPS

Improved Awards Processing System

IRR

Inactive Ready Reserve

IDC

Incident Determination Committee

IMA

Individual Mobilization Augmentee

JAD

Judge Advocate Division

JPL

Judge Advocate Division, Personnel Law Branch

MMEA

Manpower Management Enlisted Assignments

MMMA

Manpower Management Military Awards

MMOA

Manpower Management Officer Assignments

MMPR

Manpower Management Promotions

MMSL

Manpower Management Senior Leaders

MMRP

Manpower Management Records and Performance

MCO

Marine Corps Order

MCPEL

Marine Corps Publications Electronic Library

MCTFS

Marine Corps Total Force Management System

MARFORRES

Marine Forces Reserve

MOL

Marine Online

MRO

Marine Reported On

MROW

Marine Reported on Worksheet

MBS

Master Brief Sheet

MAP

Military Appearance Program

MOS

Military Occupational Specialty

MCC

Monitored Command Code

NAVMC

Navy/Marine Corps

NCO

Noncommissioned Officer

NJP

Non-Judicial Punishment

NPLOC

Non-Punitive Letter of Caution

NMED

Not Medically Qualified

NREQ

Not required

N/O

Not Observed

OCC

Occasion

OPNAV

Office of the Chief of Naval Operations

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OIC

Officer in Charge

OQR

Officer Qualification Record

OMPF

Official Military Personnel File

ORM

Operational Risk Management

PART

Partial PFT/CFT

PARS

Performance Anchored Rating Scale

PERB

Performance Evaluation Review Board

PES

Performance Evaluation System

PCS

Permanent Change of Station

PTAD

Permissive Temporary Additional Duty

PII

Personally Identifiable Information

PFT

Physical Fitness Test

PMOS

Primary Military Occupational Specialty

PME

Professional Military Education

RSS

Recruiting Substation

RV

Relative Value

RFC

Relief for Cause

RS

Reporting Senior

RUC

Reporting Unit Code

RDNT

Required Did Not Take

RCT

Reserve Counterpart Training

RT

Reserve Training

RO

Reviewing Officer

SMCR

Selected Marine Corps Reserve

SA

Semiannual (Lieutenants only)

SEA

Senior Enlisted Advisor

SMR

Senior Marine Representative

SRB

Service Record Book

SDA

Special Duty Assignment

SNCO

Staff Noncommissioned Officer

TEMINS

Temporary Duty Under Instruction

3OS

Third Officer Sighter

TD

To Temporary Duty

TR

Transfer

UA

Unauthorized Absence

UPB

Unit Punishment Book

USAF

United States Air Force

USA

United States Army

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USCG

United States Coast Guard

USMC

United States Marine Corps

USN

United States Navy

USSF

United States Space Force

WTI

Weapons and Tactics Instructor

WT

Weight

MCO 1610.7B

5 Jun 2023

IND-1

INDEX

A

Academic duty . . . . . . . . . . . . . . . . . . . . . . . . 6-3

Accelerated promotion . . . . . . . . . . . . . . . . . . . . 4-9

Access to completed reports . . . . . . . . . . . . . . . . . 7-2

Addendum Page . . . . . . . . . . . . . . . . . . . . . . . . 4-48

Administrative instructions . . . . . . . . . . . . . . . 4-49

Completion instructions . . . . . . . . . . . . . . . . . 4-49

Purpose . . . . . . . . . . . . . . . . . . . . . . . . . 4-48

Adjudicating administrative errors and inflated reports . . . 4-47

Administrative corrections . . . . . . . . . . . . . . . . . 8-8

Administrative review process . . . . . . . . . . . . . . . . 4-46

Adverse reports . . . . . . . . . . . . . . . . . . . . . . . Chap 5

Addendum page (section L) . . . . . . . . . . . . . . . . 4-48

Appeals to previously submitted reports . . . . . . . . . 5-24

Adversity defined . . . . . . . . . . . . . . . . . . . . 5-2

Commendatory material (item 6a) . . . . . . . . . . . . . 4-7

Derogatory material (item 6b) . . . . . . . . . . . . . . 5-4

Disciplinary action (item 6c) . . . . . . . . . . . . . . 5-5

Enlisted reports . . . . . . . . . . . . . . . . . . . . 5-22

General Officer Reviewing Officers (RO) . . . . . . . . . 5-23

Incidents in prior reporting periods . . . . . . . . . . 5-13

Marine refuses to sign . . . . . . . . . . . . . . . . . 5-19

Marine Reported On (MRO) action . . . . . . . . . . . . . 5-23

Officer reports . . . . . . . . . . . . . . . . . . . . . 5-22

Reporting Senior (RS) action . . . . . . . . . . . . . . 5-14

Reviewing Officer (RO) action . . . . . . . . . . . . . . 5-19

Statements after the fact . . . . . . . . . . . . . . . . 5-24

Third Officer action . . . . . . . . . . . . . . . . . . 5-22

Alcohol Related Issues . . . . . . . . . . . . . . . . . . . 5-11

Alcohol misuse . . . . . . . . . . . . . . . . . . . . . 5-12

Alcohol rehabilitation . . . . . . . . . . . . . . . . . 5-12

Alcohol rehabilitation failure . . . . . . . . . . . . . 5-13

Alcohol related incidents . . . . . . . . . . . . . . . . 5-11

Appeals to previously submitted reports . . . . . . . . . . . 5-24

Attached pages . . . . . . . . . . . . . . . . . . . . . . . 4-2

Attachments of unique evaluations to fitness reports

. . . . 6-8, 7-1

Attributes . . . . . . . . . . . . . . . . . . . . . . . . . 4-20

Section D

Performance . . . . . . . . . . . . . . . . . . . . . 4-24

Proficiency . . . . . . . . . . . . . . . . . . . . . 4-25

Section E

Courage . . . . . . . . . . . . . . . . . . . . . . . 4-27

Effectiveness Under Stress . . . . . . . . . . . . . 4-28

Initiative . . . . . . . . . . . . . . . . . . . . . 4-29

Section F

Communication Skills . . . . . . . . . . . . . . . . 4-34

Developing Subordinates . . . . . . . . . . . . . . . 4-31

Ensuring Well-Being Of Subordinates . . . . . . . . . 4-33

Leading Subordinates . . . . . . . . . . . . . . . . 4-31

Setting the Example . . . . . . . . . . . . . . . . . 4-32

Section G

Decision Making Ability . . . . . . . . . . . . . . . 4-36

Judgment . . . . . . . . . . . . . . . . . . . . . . 4-37

Professional Military Education . . . . . . . . . . . 4-35

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IND-2

Section H

Fulfillment of Evaluation Responsibilities . . . . . 4-38

Audit and correction . . . . . . . . . . . . . . . . . . . . 9-1

Audit Program (FRAP) . . . . . . . . . . . . . . . . . . . . Chap 9

Authority . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Awards . . . . . . . . . . . . . . . . . . . . . . . . . . . 4-7

B

Billet Accomplishments . . . . . . . . . . . . . . . . . . . 4-18

Process . . . . . . . . . . . . . . . . . . . . . . . . . 4-19

Purpose . . . . . . . . . . . . . . . . . . . . . . . . . 4-18

Structure and Content . . . . . . . . . . . . . . . . . . 4-19

Billet Description . . . . . . . . . . . . . . . . . . . . . 4-16

Modifications of . . . . . . . . . . . . . . . . . . . . 4-18

Process . . . . . . . . . . . . . . . . . . . . . . . . . 4-17

Purpose . . . . . . . . . . . . . . . . . . . . . . . . . 4-16

Structure and Content . . . . . . . . . . . . . . . . . . 4-17

Body Fat Percentage reporting . . . . . . . . . . . . . . . . 4-13

4-52

C

Career counseling . . . . . . . . . . . . . . . . . . . . . . 8-2

Civil criminal conviction . . . . . . . . . . . . . . . . . . 5-6

Classified Duties . . . . . . . . . . . . . . . . . . . . . . 4-50

Combat and operational deployment situations . . . . . . . . 6-2

Combat report criteria . . . . . . . . . . . . . . . . . 6-2

MIA and POW Status . . . . . . . . . . . . . . . . . . . 6-2

Modifications to submission deadlines . . . . . . . . . . 7-1

Report preparation . . . . . . . . . . . . . . . . . . . 6-1

Reporting chain . . . . . . . . . . . . . . . . . . . . . 6-1

Submission deadlines . . . . . . . . . . . . . . . . . . 6-1

Combat fitness test reporting . . . . . . . . . . . . . . . 4-12

Commendatory material (item 6a) . . . . . . . . . . . . . . . 4-7

Completed fitness reports:

Access to . . . . . . . . . . . . . . . . . . . . . . . . 7-2

Submission of . . . . . . . . . . . . . . . . . . . . . . 7-2

Corrections to fitness reports:

Administrative . . . . . . . . . . . . . . . . . . . . . 8-8

Substantive . . . . . . . . . . . . . . . . . . . . . . . Chap 10

Audit Program . . . . . . . . . . . . . . . . . . . . . . Chap 9

Counseling . . . . . . . . . . . . . . . . . . . . . . . . . 1-3, 2-2

Conviction, reporting of . . . . . . . . . . . . . . . . . . 5-5

Court-martial member . . . . . . . . . . . . . . . . . . . . 3-10

D

Date gaps . . . . . . . . . . . . . . . . . . . . . . . . . . 8-10, 9-2

Defense counsel reports . . . . . . . . . . . . . . . . . . . 6-5

Derogatory material . . . . . . . . . . . . . . . . . . . . . 5-4

Deserter status . . . . . . . . . . . . . . . . . . . . . . . 3-10

Disciplinary action . . . . . . . . . . . . . . . . . . . . . 5-5

Domestic Violence and Child Abuse . . . . . . . . . . . . . . 5-13

Drug offense reporting . . . . . . . . . . . . . . . . . . . 5-11

E

MCO 1610.7B

5 Jun 2023

IND-3

Extended reports . . . . . . . . . . . . . . . . . . . . . . 3-10

Evaluation cycle:

Develop billet description . . . . . . . . . . . . . . . 1-4

HQMC action . . . . . . . . . . . . . . . . . . . . . . . 1-5

Reporting Senior action . . . . . . . . . . . . . . . . . 1-4

Reviewing Officer (RO) action . . . . . . . . . . . . . . 1-4

Summary of accomplishments . . . . . . . . . . . . . . . 1-4

F

Fitness Reports

Academic and training duty . . . . . . . . . . . . . . . 6-3

Access to completed . . . . . . . . . . . . . . . . . . . 7-2

Addendum Page (section L) . . . . . . . . . . . . . . . . 4-49

Adverse . . . . . . . . . . . . . . . . . . . . . . . . . Chap 5

Attaching pages to . . . . . . . . . . . . . . . . . . . 4-2

Audit Program (FRAP) . . . . . . . . . . . . . . . . . . Chap 9

Automated preparation of . . . . . . . . . . . . . . . . 4-1

Classified Duties . . . . . . . . . . . . . . . . . . . . 4-50

Colonel, CWO5, and E9 reports; instruction for . . . . . . . 4-2

Combat and operational deployments . . . . . . . . . . . 6-2

Corrections to . . . . . . . . . . . . . . . . . . . . . 8-8

Chap 10

Defense counsel . . . . . . . . . . . . . . . . . . . . . 6-5

Drug and alcohol misuse reporting . . . . . . . . . . . . 5-11

Extended . . . . . . . . . . . . . . . . . . . . . . . . 3-10

General Officer reports, instructions for . . . . . . . . 4-2

Inflated/inaccurate/procedurally incorrect/gamed . . . . 8-10

Military judges . . . . . . . . . . . . . . . . . . . . . 6-5

Minimum observation of . . . . . . . . . . . . . . . . . 3-7

Missing or Prisoner of War status . . . . . . . . . . . . 6-2

Not observed . . . . . . . . . . . . . . . . . . . . . . 3-9

Objectives of . . . . . . . . . . . . . . . . . . . . . . 1-1

Occasions for . . . . . . . . . . . . . . . . . . . . . . 3-1

Preparation of . . . . . . . . . . . . . . . . . . . . . Chap 4

Privacy of . . . . . . . . . . . . . . . . . . . . . . . 4-1

Purpose of . . . . . . . . . . . . . . . . . . . . . . . 1-1

Reporting occasions . . . . . . . . . . . . . . . . . . . 3-1

Reviewing Officer Certification of . . . . . . . . . . 4-46

Section A of . . . . . . . . . . . . . . . . . . . . . . 4-5

Section B of . . . . . . . . . . . . . . . . . . . . . . 4-16

Section C of . . . . . . . . . . . . . . . . . . . . . . 4-18

Sections D, E, F, G, and H . . . . . . . . . . . . . . . 4-20

Section I of . . . . . . . . . . . . . . . . . . . . . . 4-39

Section J of . . . . . . . . . . . . . . . . . . . . . . 4-43

Section K of . . . . . . . . . . . . . . . . . . . . . . 4-43

Section L of . . . . . . . . . . . . . . . . . . . . . . 4-48

Significance of . . . . . . . . . . . . . . . . . . . . . 1-2

Submission of completed . . . . . . . . . . . . . . . . . 7-2

Submission schedule . . . . . . . . . . . . . . . . . . . Apdx A

Types of . . . . . . . . . . . . . . . . . . . . . . . . 4-6

Unauthorized absence/deserter status . . . . . . . . . . 3-10

When not allowed . . . . . . . . . . . . . . . . . . . . 3-10

G

MCO 1610.7B

5 Jun 2023

IND-4

Gamed reports . . . . . . . . . . . . . . . . . . . . . . . . 8-10

General Officer Reviewing Officers (RO) . . . . . . . . . . . 5-19

General responsibilities . . . . . . . . . . . . . . . . . . 1-5

All leaders . . . . . . . . . . . . . . . . . . . . . . . 1-5

Commanders . . . . . . . . . . . . . . . . . . . . . . . 1-5

HQMC . . . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Marine Reported On (MRO). . . . . . . . . . . . . . . . . 1-5

Reporting officials . . . . . . . . . . . . . . . . . . . 1-5

H

Handling of reports; general information . . . . . . . . . . 7-1

Headquarters Marine Corps Functions . . . . . . . . . . . . . Chap 8

Career Counseling . . . . . . . . . . . . . . . . . . . . 8-2

Corrections to filed reports . . . . . . . . . . . . . . 8-8

Education . . . . . . . . . . . . . . . . . . . . . . . . 8-3

General information . . . . . . . . . . . . . . . . . . . 8-1

Late reports . . . . . . . . . . . . . . . . . . . . . . 8-10

Missing reports . . . . . . . . . . . . . . . . . . . . . 8-9

Policy and compliance . . . . . . . . . . . . . . . . . . 8-1

Processing . . . . . . . . . . . . . . . . . . . . . . . 8-2

Reporting Senior profile . . . . . . . . . . . . . . . . 8-4

Reviewing Officer (RO) profile. . . . . . . . . . . . . . 8-7

Height/Weight/Body Fat recording . . . . . . . . . . . . . . 4-13, 4-52

I

Inaccurate reports . . . . . . . . . . . . . . . . . . . . . 8-10

Inflated reports . . . . . . . . . . . . . . . . . . . . . . 8-10

Inflation, prevention of . . . . . . . . . . . . . . . . . . 1-2

J

Joint duty . . . . . . . . . . . . . . . . . . . . . . . . . 4-6, 4-51

K

Key concepts . . . . . . . . . . . . . . . . . . . . . . . . 1-3

L

Late fitness reports . . . . . . . . . . . . . . . . . . . . 8-10

M

Marine Reported On (MRO):

Action on adverse report . . . . . . . . . . . . . . . . 5-23

Definition/General responsibilities . . . . . . . . . . . 1-4, 1-5

Role in evaluation cycle . . . . . . . . . . . . . . . . 1-4, 1-5

Worksheet . . . . . . . . . . . . . . . . . . . . . . . . 1-5

Master Brief Sheet (MBS) . . . . . . . . . . . . . . . . . . 8-4

Audit . . . . . . . . . . . . . . . . . . . . . . . . . . 9-1

Fitness report listing . . . . . . . . . . . . . . . . . Apdx D

Header data . . . . . . . . . . . . . . . . . . . . . . . Apdx C

RS/RO Summary . . . . . . . . . . . . . . . . . . . . . . Apdx E

Sample correction request format . . . . . . . . . . . . Apdx G

MCO 1610.7B

5 Jun 2023

IND-5

Military judges’ reports . . . . . . . . . . . . . . . . . . 6-5

Minimum observation period . . . . . . . . . . . . . . . . . 3-7

Missing fitness reports . . . . . . . . . . . . . . . . . . . 8-9

Missing or Prisoner of War status . . . . . . . . . . . . . . 6-2

Modifications to the report chain . . . . . . . . . . . . . . 2-5

Multiple/simultaneous regular duty assignments . . . . . . . 2-4

N

Non-judicial punishment . . . . . . . . . . . . . . . . . . . 5-5

Non-Marine reporting officials . . . . . . . . . . . . . . . 2-4, 6-6

Non-punitive measures . . . . . . . . . . . . . . . . . . . . 5-4

Not observed reports . . . . . . . . . . . . . . . . . . . . 3-9

Not recommended for promotion . . . . . . . . . . . . . . . . 4-8

O

Objectives of the system . . . . . . . . . . . . . . . . . . 1-1

Observation by the Reviewing Officer (RO).. . . . . . . . . . 4-44

Occasions for General Officers . . . . . . . . . . . . . . . 3-1

Occasions for grades Sergeant through Colonel . . . . . . . . 3-1

Official Military Personnel File (OMPF) . . . . . . . . . . . 8-7

Audit and correction . . . . . . . . . . . . . . . . . . 9-1

Apdx G

C-Folder . . . . . . . . . . . . . . . . . . . . . . . . 8-7

F-Folder . . . . . . . . . . . . . . . . . . . . . . . . 8-7

H-Folder . . . . . . . . . . . . . . . . . . . . . . . . 8-7

P-Folder . . . . . . . . . . . . . . . . . . . . . . . . 8-7

Privacy . . . . . . . . . . . . . . . . . . . . . . . . 9-4

S-Folder . . . . . . . . . . . . . . . . . . . . . . . . 8-7

X-Folder . . . . . . . . . . . . . . . . . . . . . . . . 8-7

P

Pending trials and investigations . . . . . . . . . . . . . . 5-6

Performance Anchored Rating Scales (PARS) . . . . . . . . . . 4-20

Marking philosophy . . . . . . . . . . . . . . . . . . . 4-21

Marking procedures . . . . . . . . . . . . . . . . . . . 4-23

Performance Evaluation Section, HQMC:

Fitness Report Processing Section . . . . . . . . . . . . 8-2

General Responsibilities . . . . . . . . . . . . . . . . 8-1

Organization . . . . . . . . . . . . . . . . . . . . . . 8-1

Policy and Compliance Section . . . . . . . . . . . . . . 8-1

Performance Evaluation System:

Counseling . . . . . . . . . . . . . . . . . . . . . . . 1-4

Integrity . . . . . . . . . . . . . . . . . . . . . . . . 1-3

Education . . . . . . . . . . . . . . . . . . . . . . . . 8-3

Key Concepts . . . . . . . . . . . . . . . . . . . . . . 1-3

Objectives . . . . . . . . . . . . . . . . . . . . . . . 1-1

Purpose . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Scope . . . . . . . . . . . . . . . . . . . . . . . . . . 1-1

Physical fitness test reporting . . . . . . . . . . . . . . . 4-11

Privacy Act; requirements of . . . . . . . . . . . . . . . . 9-4

Privacy of fitness report information . . . . . . . . . . . . 4-1

Procedurally incorrect reports . . . . . . . . . . . . . . . 8-11

R

MCO 1610.7B

5 Jun 2023

IND-6

Recommendation for promotion . . . . . . . . . . . . . . . . 4-8

Records availability . . . . . . . . . . . . . . . . . . . . 9-4

Remedial promotion . . . . . . . . . . . . . . . . . . . . . 6-5

Reporting chain and responsibilities

CMC . . . . . . . . . . . . . . . . . . . . . . . . . . . 2-4

Defense counsel . . . . . . . . . . . . . . . . . . . . . 6-5

General description . . . . . . . . . . . . . . . . . . . 2-1

Military judges . . . . . . . . . . . . . . . . . . . . . 6-5

Modifications to the standard reporting chain . . . . . . 2-5

Purpose . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Reporting Senior . . . . . . . . . . . . . . . . . . . . 2-1

Reporting Senior death, incapacitation, or relief . . . . 2-5

Reviewing Officer (RO). . . . . . . . . . . . . . . . . . 2-2

Third Officer Sighter . . . . . . . . . . . . . . . . . . 2-3, 5-22

Waivers of policy . . . . . . . . . . . . . . . . . . . . 6-1

Reporting occasions . . . . . . . . . . . . . . . . . . . . . 3-1

General Officer . . . . . . . . . . . . . . . . . . . . . 3-1

Sergeant through Colonel . . . . . . . . . . . . . . . . 3-1

Details for:

Annual Active Duty (AN) . . . . . . . . . . . . . . . . . 3-5

Annual Reserve Duty (AR) . . . . . . . . . . . . . . . . 3-6

Change of Status (CS) . . . . . . . . . . . . . . . . . . 3-5

Change of Duty (CD) . . . . . . . . . . . . . . . . . . . 3-4

Change of Reporting Senior (CH) . . . . . . . . . . . . . 3-4

Directed by CMC (DC) . . . . . . . . . . . . . . . . . . 3-2

End of Service (EN) . . . . . . . . . . . . . . . . . . . 3-5

From Temporary Duty (FD) . . . . . . . . . . . . . . . . 3-4

Grade Change (GC) . . . . . . . . . . . . . . . . . . . . 3-2

Reserve Training (RT) . . . . . . . . . . . . . . . . . . 3-7

Semiannual (SA) . . . . . . . . . . . . . . . . . . . . . 3-6

Simultaneous reporting occasions . . . . . . . . . . . . 2-4

To Temporary Duty (TD) . . . . . . . . . . . . . . . . . 3-4

Transfer (TR) . . . . . . . . . . . . . . . . . . . . . . 3-4

Reporting Officials:

Civilian Reporting Senior (RS). . . . . . . . . . . . . . 2-1, 6-6

Civilian Reviewing Officer (RO) . . . . . . . . . . . . . 2-2, 6-6

Definition . . . . . . . . . . . . . . . . . . . . . . . 2-1

Non-Marine . . . . . . . . . . . . . . . . . . . . . . . 2-4, 6-6

Reporting Senior (RS).. . . . . . . . . . . . . . . . . . 2-1, 5-14

Reviewing Officer (RO) . . . . . . . . . . . . . . . . . 2-2, 5-19

Third Officer Sighting . . . . . . . . . . . . . . . . . 2-3, 5-22

Reporting Senior (RS):

Action on adverse reports . . . . . . . . . . . . . . . . 5-14

Action on extended reports . . . . . . . . . . . . . . . 3-10

Action on non-observed reports . . . . . . . . . . . . . 3-9

Attribute marks . . . . . . . . . . . . . . . . . . . . . 4-23

Certification . . . . . . . . . . . . . . . . . . . . . . 4-43

Checklist . . . . . . . . . . . . . . . . . . . . . . . . Apdx F

Death, incapacitation, or relief . . . . . . . . . . . . 2-5

Definition . . . . . . . . . . . . . . . . . . . . . . . 2-1

Directed and Additional Comments (section I) . . . . . . 4-39

Profile . . . . . . . . . . . . . . . . . . . . . . . . . 8-4

Responsibilities . . . . . . . . . . . . . . . . . . . . 2-2

Role . . . . . . . . . . . . . . . . . . . . . . . . . . 2-1

Seniority . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Reviewing Officer (RO):

MCO 1610.7B

5 Jun 2023

IND-7

Action on adverse reports . . . . . . . . . . . . . . . . 5-19

Action on extended reports . . . . . . . . . . . . . . . 3-10

Action on non-observed reports . . . . . . . . . . . . . 3-9

Action upon death, incapacitation, or relief of RS . . . 2-3, 2-5

Adjudicating inflated reports . . . . . . . . . . . . . . 4-47

Adjudicating unsupported or unreported adversity . . . . 5-21

Adjudicating adverse reports . . . . . . . . . . . . . . 5-19

Administrative review . . . . . . . . . . . . . . . . . . 4-46

Certification . . . . . . . . . . . . . . . . . . . . . . 4-46

Comments (section K) . . . . . . . . . . . . . . . . . . 4-45

Comparative assessment . . . . . . . . . . . . . . . . . 4-44

Definition . . . . . . . . . . . . . . . . . . . . . . . 2-2

Observation . . . . . . . . . . . . . . . . . . . . . . . 4-44

Profile . . . . . . . . . . . . . . . . . . . . . . . . . 8-7

Responsibilities . . . . . . . . . . . . . . . . . . . . 2-3

Role . . . . . . . . . . . . . . . . . . . . . . . . . . 2-3

Seniority . . . . . . . . . . . . . . . . . . . . . . . . 2-5

Rifle/Pistol Qualification reporting . . . . . . . . . . . . 4-9

S

Senior Marine Officer Representative . . . . . . . . . . . . 6-7, 2-4

Senior Enlisted Advisor . . . . . . . . . . . . . . . . . . . 2-4

Seniority issues . . . . . . . . . . . . . . . . . . . . . . 2-5

Set Aside/Disapproved grade reductions . . . . . . . . . . . 6-6

Simultaneous reports . . . . . . . . . . . . . . . . . . . . 2-4

Statements after the fact . . . . . . . . . . . . . . . . . . 5-24

Submission schedule . . . . . . . . . . . . . . . . . . . . . Apdx A

Supplemental comments for filed reports . . . . . . . . . . . 8-9

T

Third Officer Sighting

Enlisted reports . . . . . . . . . . . . . . . . . . . . 5-22

General Officer Reviewing Officers (RO) . . . . . . . . . 5-22

Officer reports . . . . . . . . . . . . . . . . . . . . . 5-22

Responsibility . . . . . . . . . . . . . . . . . . . . . 5-22

Training duty . . . . . . . . . . . . . . . . . . . . . . . . 6-3

U

Unauthorized absence . . . . . . . . . . . . . . . . . . . . 3-10

Unacceptable comments . . . . . . . . . . . . . . . . . . . . 4-41

W

Waivers of policy . . . . . . . . . . . . . . . . . . . . . . 6-1

Weight control and military appearance; comments on . . . . . 4-13

Recording of Height/Weight/Body fat . . . . . . . . . . . 4-13