Sample Parent Letter: Beginning of Recruitment Process
The following paragraphs may be useful in developing a letter that might work for your
situation when contacting parents about your beginning music program.
Each year at this time, students eagerly wait their turn to join our music program. The study of music could be one
of the most valuable components in your child’s education. Current research shows that playing an instrument
increases brain development and—along with developing responsibility, mental discipline, teamwork and self-
esteem—will provide enjoyment and fulfillment while fostering a lifelong appreciation of music.
As part of the initial process of identifying interested students, we give a musical aptitude survey to all of the
students in your child’s grade. We are pleased to report that your child’s results were very favorable and that your
child is considered a good candidate for the school’s instrumental music program.
Our beginning instrumental music class for next year is now being organized. A registration meeting has been
scheduled for [day and date] at [time] at [place]. It is important that you attend this meeting as I will review the
schedules, provide information about lessons and describe the various instruments as well as answer any questions
you may have. We understand you have a busy schedule so the meeting will be short, but informative.
All instruction is free and all that is necessary is for you to obtain an instrument for your child. A quality instrument
is the most essential piece of equipment needed for your child’s success. Although you may certainly consider the
purchase of an instrument for your child at some point, I have asked a representative from
_________________________________________, our music dealer, to attend our registration meeting to review
the reasonable rental plan they have available.
Music is a precious element of daily living. I know that you agree that every child should have the opportunity to
participate in music-making, to develop an appreciation for it, and to tap into their hidden talents through the
study of it. You can learn more about our program by visiting our website at:
______________________________________________.
I look forward to seeing you at the meeting. If you have any questions, feel free to call me at [phone number
or e-mail me at [e-mail address].
Please complete and return the questionnaire before [date]:
I would like my child to enroll in: beginning band _______ orchestra_______ guitar _______ mariachi ________
I will attend the parent meeting: Yes _____ No _____
I have a schedule conflict; please call me at: _____________________________ or ___________
Name of Parent or Guardian: _____________________________________________
Street Address: _________________________City:___________________________Zip:____________________
Home phone:________________ Cell phone: _____________________ Email: ___________________________
Name of Student:_______________________________________
Student phone: _______________________________________
Do you have an instrument? Yes___ No___ If yes, what instrument?_____________________________________
Is there a specific instrument that your child is most interested in playing? ________________________________
Please specify your preferred method of contact: Home Phone ____Cell phone ____Email ____ Letter_______