Invoice Management
Non-PO Invoices
Invoice Management Non-PO Invoice
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STEP 1. Log in to your account as a supplier via https://service.ariba.com/ (you will be asked to choose either Buyer or „Supplier,
please select Supplier). Once logged in select „Createbutton on the navigation menu and then select Non-PO Invoice.
Invoice Management Non-PO Invoice
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STEP 2. Select Takeda from the Customer drop down list, then select Standard Invoice” and click Next”.
ATTENTION: If you cannot find Takeda on your customer list, please contact
supplier.enablement@takeda.com with a request to establish a trading relationship between your
company and Takeda. In the e-mail, please provide your ANID, which can be found after clicking
on the icon with your initials in the top right corner (on the main page of your account).
ANID number
Invoice Management Non-PO Invoice
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STEP 3. Please fill all required data in the Summary section. Fill the invoicenumber upto 16 signs.
STEP 4. Please choose Header level shipping in the Shipping” section.
Here on InvoiceHeader level you can
add anattachment click for MORE
Invoice Management Non-PO Invoice
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STEP 5. Complete all necessary fields in the Additional Field section:
In the field Choose Address Customer please choose Takeda from
the dropdown list.
In the field Email it is important to enter e-mail address of
requester from Takeda.
IMPORTANT: Please make sure to
provide the correct e-mail of your
requester from Takeda.
.
STEP 6. Please fill Supplier VAT/Tax ID field.
NOTE: If you are not VAT registered, please put 0” in the
Supplier VAT/Tax ID field, otherwise you will not be able to
issue an invoice
Invoice Management Non-PO Invoice
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STEP 7. In the Line Items section select the Add” button, and from the dropdown list choose the valid item.
STEP 9. Fill in Description, Quantity, Unit, Unit Price and Subtotal fields. For General Service or Labor Service please fill in Service Start
Date and Service End Date. Then tick the line item.
Note: For service invoices - remember to put 1 as a Quantity and EA(meaning „each) as a Unit (always with CAPITAL LETTERS). For
material invoices - service period is not required, quantity can be set up higher than 1”.
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NOTE: If you cannot find your tax on the list, please configure your own TAX data in TAX configuration section.
You can also issue an invoice with another TAX,
please check TAX configuration section.
STEP 10. Tick Tax Category and choose tax from the dropdown menu.
Invoice Management Non-PO Invoice
Invoice Management Non-PO Invoice
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STEP 11. Select Line Item Actions and choose Tax.
Invoice Management Non-PO Invoice
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STEP 12. When new window pops up: please choose the same category for tax as chosen before and fill in the Rate(%)field (then
Tax Amount field isautopopulated);
For 0% VAT please also
fill the description field
and tick proper Exempt
Detail
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STEP 13. If any other charges are necessary (e.g. for shipping), pleaseselect Add to Header button and choose Special Handling
from the dropdown list.
STEP 14. Under the Shipping” section, new section Special Handling appears. Please enter the costs.
Invoice Management Non-PO Invoice
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STEP 15. If necessary, please select Add to Header button and choose Special Handling Tax to add the taxation.
STEP 16. When new section Special Handling Tax” appears, please choose the tax category and enter all required information.
Invoice Management Non-PO Invoice
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STEP 17. Here you can preview your invoice.
If all the data included on the invoice is correct - select Submit to send the invoice.
How to Add an
Attachment?
How to Add an Attachment?
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STEP 1. Please select the Add to Headerbutton and choose option Attachmentfrom the dropdown menu.
IMPORTANT: Attachments should be added ONLY ON INVOICE HEADER LEVEL. Please don’t add them on Line Itemsection as
in such cases Takeda will not be able to process your invoice.
STEP 2. When a new part of invoice header appears please press Browse” and
choose your file.
Please add an attachment
only on Invoice Header level
Tax Configuration
Tax Configuration
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If you create an invoiceand the appropriate tax category isnot available, you can add a new category.
STEP 1. At the bottom of the invoice creation page please choose Configure Tax Menufrom the dropdown list.
Tax Configuration
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STEP 2. You will be moved to the next page. Please select Createbutton to provide a new tax item. Fill in all necessary fields
Tax Categorywith VAT, Rate and Tax description”. Then press OK.
STEP 3. You will be moved to the previous page. Newly created tax item will appear on the list
Create” button